Rating: 4.9. Number of organizations: 821

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Software for a transport company

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  Who is the developer?

Program screenshot

The software for the transport company is called "Universal Accounting System" and is installed remotely by the developer on any digital devices with the Windows operating system belonging to the transport company, using an Internet connection, which is always required for remote work. The transport company provides transportation services, therefore, its task is to maintain vehicles in a constant working condition, on which their performance depends. Thanks to the installed software, transport companies do not need to spend time monitoring the state of transport and all types of accounting, which will now go automatically. It is installed by software, the task of which is to automate the internal activities of a transport company, including its accounting, control, management, analysis.

For all these functions in the software, different structural blocks are responsible, of which there are only three - these are Modules, Directories, Reports, while they have a similar internal structure in terms of structure and headings, since they work with information from the same categories, but different in the appointment when organizing the production process. For example, the References section in the software for a transport company initiates the organization of work processes, defining their order in accordance with the organizational structure of the transport company and the composition of its assets, tangible and intangible, including human resources and the contents of the vehicle fleet.

To establish such a procedure, in the Directories section, information about the transport company is placed in all types of activities - production, economic and financial, including a list of vehicles with a detailed description of both tractors and trailers, a list of branches and warehouses, other services, geographically remote, which later the software for the transport company will be included in a single information network for general control and accounting of transportation. It also contains a list of employees who will become users of this software, list financial articles, and so on. On the basis of this information and data from the normative documents enclosed in the software for standardizing work operations, the activities of personnel are regulated in terms of time and volume of work, and the order of work operations and the hierarchy of accounting and counting procedures are established.

All this is a setting for the automation of operational activities, which is carried out in the second block Modules. In this section, the software for the transport company keeps an operational record of the work performed by the transport and personnel, the costs arising from the performance of these works, and other related costs. It should be noted that the Modules section is the most active in terms of user experience, since it is only here that it is allowed, because the other two blocks carry a different "semantic" load - Reference books provide settings and reference information, Reports analyze operating activities and assess its effectiveness. The Modules block stores documents and electronic logs of users, where they mark all changes in the state of the workflow that occur during the execution of orders and other tasks.

In the last block, Reports, the software for the transport company automatically generates reports with the analysis of the current production process, and these reports have a tangible impact on the further development of the transport company, as they show what and where needs to be changed, what and / or who should be abandoned, and what to leave as it is. At the same time, the software presents information in a convenient and easy-to-read form, using graphs, charts, tables and color for visualization, which allows you to indicate the importance of each indicator in the total mass and among the like.

So, the software for transport companies forms its structure in the sequence "setup> maintenance> evaluation", which is easy to understand the purpose of each block and, accordingly, the principle of automation. The task of automation itself is to increase the efficiency of transport companies by reducing labor costs and speeding up information exchange, which, as a result, gives an increase in labor productivity and production volumes, therefore, we can talk about an increase in profits. Labor costs are reduced due to the replacement of personnel with an automated system, since it takes on many duties, relieving workers of transport companies from them, which allows them to be reoriented towards solving other tasks. Acceleration of information exchange leads to an increase in the speed of working operations, which, as a result, provides an increase in production and a very tangible economic effect. The software provides unified electronic forms for use, which also speeds up the user experience in the system.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Who is the developer?

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

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The software forms databases, which are also unified - their structure is the same, the principle of information presentation is the same, and the management tools are the same.

The principle of presenting information in databases is as follows - at the top there is a general list of items, at the bottom there is a panel of tabs with detailed parameters.

The tools for managing data in databases are such functions as contextual search, multiple selection by several parameters, and a filter by specified criteria.

One of the main databases is the vehicle fleet database, where all units of transport are presented with a description of technical characteristics, "physical" condition, history of all repairs.

The software provides control over the validity period of driver's licenses and registration documents for vehicles, notifying in advance those responsible about the exchange.

The planning of the activity of the vehicle fleet is carried out in the production schedule - here the periods of vehicle occupancy for a specific order, maintenance periods are highlighted.

The periods differ in color: transportation - blue, car service - red, clicking on any of them will open a window with a detailed description of the work and their visualization in the form of icons.

In the production schedule, planning is carried out in accordance with the existing contracts for transportation and taking into account the requests from customers regularly received in the current mode.

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Software for a transport company