Rating: 4.9. Number of organizations: 95

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting for transport production

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Accounting for transport production, being automated in the software "Universal Accounting System", contributes to the fact that transport production becomes much more efficient, eliminating, firstly, unproductive and unreasonable costs, which are discovered due to the regular analysis of its activities, provided as one of the functions automated accounting system, and secondly, all working procedures in accounting are now performed at high speed due to automatic processing of information received into the accounting system from users - workers in transport production, since their responsibilities include registering all costs and operations involved in these expenses - directly or indirectly, thirdly, due to a significant reduction in labor costs, since many of the daily duties of employees are performed by the automated system of accounting for transport production. You can list other reasons for the increase in efficiency, but they will all be the result of the introduction of automation into the traditional system of transport production.

Accounting for transportation costs in production is organized in an automatic mode, which means that all accounting and calculation procedures are carried out by the accounting system and the complete refusal of the services of employees whose functions include the execution of operations and their timely registration, including those changes that were caused by these operations. Automation of accounting for transport production also increases the productivity of its employees, since it regulates all work operations in terms of time, cost and amount of work required to complete them. Therefore, now in the transport industry it will be possible to quickly and objectively evaluate the activities of each employee, in accordance with the standards for the performance of work and services established in the industry, which are calculated by the transport cost accounting system in production during its first session.

The accounting of transport production, carried out by the cost accounting system itself, is accompanied by the maintenance of electronic journals, where users note work results, readings and costs incurred in the process, which are the costs of transport production based on the results of activities. Control over transport production and costs is automated - the accounting system automatically records the movement of funds, the deviation of actual costs from planned ones, examines the fluctuations that take place in different periods for whether they can be considered as a trend or as an accident. This helps the transport industry to optimize financial activities not only in terms of costs, but also to identify new points of growth in sales through regular analysis of customer activity in cargo transportation, encouraging this activity by providing personal price lists, and motivating managers for more sales.

To motivate personnel and increase sales, the cost accounting system provides for a client base in the format of a CRM system, which registers the actions of employees in working with each client, controls the implementation of work plans drawn up by personnel for the entire period. This is one of the ways to assess transport workers - to compare the planned work and actually completed, on the basis of which it is possible to clarify how effective one or another sales manager is.

To register expenses in the accounting system, electronic registers have been formed, in which transactions are indicated for each item, taking into account all the grounds and details. The distribution of data on expenses by items is performed automatically based on the list of financial items specified during the first session, which contain both items of expense and sources of income. The regulation of accounting procedures is also set during the first session, according to the established order of priority of work operations, their hierarchy, the accounting method chosen by the transport production. Therefore, all operational activities are subject to the rules established in the system without any confusion and duplication.

As mentioned above, the task of users is to promptly record the results of their actions, which the accounting system collects, sorts and forms ready-made indicators, including financial ones, distributing them according to the relevant articles, registers, responsible persons, dates and amounts. All the results have open access to the management of transport production, accounting, and the materially responsible persons have been assigned special rights, while all the rest have limited access to official information - only within the framework of their duties and only to their working documents, generated by the system for each personally. Even drivers and technicians indirectly keep track of transport costs, filling in their waybills in the system, where the mileage and consumption of fuels and lubricants are noted. Based on their data, the calculation and, therefore, accounting of fuel consumed in the process of transport production for the period is organized - at the standard and actual cost received at the end of the voyage.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

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Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

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The CRM system contains personal data and customer contacts, an archive of interaction from the moment of the first contact, work plans, texts of sent mailings, offers.

Clients are divided into categories chosen at the discretion of the enterprise, the catalog is attached, this allows you to form target groups, which immediately increases the productivity of work.

To inform customers about the movement of goods, to promote their services, they use sending sms messages, the content of which can be informational and advertising.

With the consent of the client, the program independently notifies him of the location of the cargo and / or delivery to the recipient by sending an electronic message in e-mail or sms format.

To organize the mailing, a set of text templates for different occasions is presented; they are sent in different formats - mass, personal, target groups.

To maintain the activity of clients, personal price lists are used, calculations of the cost of services are carried out according to them automatically - attached to the "dossier" of clients in CRM.

The program allows you to attach any documents to the selected profiles, which allows you to save the history of relations, document the execution of various operations.

Moreover, the formation of all documentation at the enterprise is automatically carried out, while the posted data and the selected forms correspond to the requirements and request.

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Accounting for transport production