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Group of programs: Business automation

Software USU

Accounting for a revenue of a transport company

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The accounting of the revenue of the transport company in the software "Universal Accounting System" is carried out in automatic mode, since all types of accounting are automated, including accounting, as well as all calculations made by the transport company when carrying out transportation activities. Revenue can be considered the volume of sales, or all transportation that the transport company performed during the reporting period at the request of its customers, in the amount of the cost of services presented to them for payment. In addition to revenue, all costs incurred by the transport company for the performance of these works are subject to accounting in order to determine the profit for the period.

It should be noted that accounting in a transport company has its own specifics, including revenue and costs, but not limited to this, since there are many factors and conditions that affect the accounting of the same revenue, such as: are own vehicles used by the transport company? or leased and / or rented, whether independent transportation is carried out or according to the contractual conditions for the supply of products, while the accounting of proceeds should reflect whether the transportation itself is included in the cost of the transported products or not. Although the activities of a transport company are usually considered to be the provision of services, they are documented in accordance with general rules and recorded in the accounting of revenue in accordance with these rules.

The accounting and tax accounting of a transport company’s revenue is influenced by different cost planning criteria related to the specificity of its activities. For example, the accounting and tax accounting of a transport company’s revenue must take into account expenses such as vehicle insurance, which are costs in parts - for the period of validity of the policy, such as regular maintenance and medical examinations of drivers before leaving on a voyage, as additional travel expenses during the route. Among the tax payments there is a mandatory transport tax. In the tax accounting of proceeds, the number of vehicles in the transport organization matters; the possibility of using UTII by the transport company depends on it.

The software configuration for accounting and tax accounting of the transport company's revenue consists of three information blocks - Modules, Directories, Reports, where accounting and tax accounting of revenue is organized, it is maintained and an estimate of the revenue received, more precisely, its volume, is given. Each operation has its own block.

The work of accounting and tax accounting begins in the Directories block, where the rules of accounting procedures and work operations carried out by the transport company are determined, and the calculation is carried out, thanks to which the work operations are "digitized", i.e. have a value expression, taking into account which the revenue is formed. The calculation is set up on the basis of the base of norms and standards approved in the transportation industry presented in the software configuration for accounting and tax accounting. The content of the database is regularly updated, so the standards and requirements in it are always relevant, like all calculations performed by the software configuration for accounting and tax accounting of revenue, since the database, in addition to regulations and resolutions, also offers formulas for calculations and methods of accounting and tax accounting , which is convenient for any transport company.

After setting up the automated system, the work goes to the Modules block, where the operating activities of the company are registered and the operations related to accounting entries are documented. This is the place of work for users who mark the readiness of tasks as they perform their duties. This is where the accounting statements on the activities of the enterprise, registers of financial transactions are stored, it is here that the proceeds are calculated based on the calculation carried out in the References block. The work in this block is proceeding in strict accordance with the principles and rules that were established in the Directories, and those, in turn, were selected based on the initial information about the enterprise itself, including assets, work schedule, staffing, composition of the vehicle fleet, etc. ...

Information from the Modules block is used by the Reports block, which in the software configuration for accounting and tax accounting of revenue is responsible for the analysis and assessment of performance indicators and offers the transport company the opportunity to adjust its activities to maximize profits, since the reports generated here show the effect of each parameter on its volume. These reports are a convenient tool for effective enterprise management and optimization of the accounting service, as they show the participation of each expense item in the total cost and each indicator in the amount of profit received. By varying their ratio, you can earn more.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

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The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

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Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

For accounting, the program contains all forms, and although the work is carried out in a different format, when printing a document is formed according to the approved form.

The program generates an assortment of goods used in the work, each has its own number and distinctive characteristics for identification.

Any movement of goods is documented by the appropriate waybills, their compilation is automatic when specifying the name, quantity and basis for movement.

The waybills make up their own base, which is the subject of study and analysis, all documents have a status and color to it in it, according to a certain type of waybill.

On the basis of invoices, they study the rate of consumption of the goods and, on the basis of the average value, make a forecast of the supply of this product in order to prepare its delivery in advance.

On the basis of invoices, the program determines the rate of turnover of warehouse stocks in order to have only a strategic volume in the warehouse and, thereby, reduce costs for them.

The program promptly provides information on the current cash balances at any cash desk and bank accounts, shows the total turnover of finance at each point.

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Accounting for a revenue of a transport company