Rating: 4.9. Number of organizations: 536

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting for transport documents

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  Who is the developer?

Program screenshot

Accounting of transport documents in the software "Universal Accounting System" is automatic as they are generated and registered within the framework of electronic document management, organized by the application, which is the configuration of the USU software. The application for accounting of transport documents generates them independently based on the information posted in the application by its users, among whom there are drivers, technicians, coordinators, and car service workers, since the simple interface and easy navigation of the application allow them to be involved in work, even if they have no computer skills or experience.

This is one of the exclusive qualities of the application for the registration of transport documents, since the alternatives of other developers involve only the participation of specialists. Involvement of working personnel in the input of information - primary and current data obtained during the execution of tasks, allows the transport company to have operational information about the state of the production process and instantly respond to various emergency situations that may occur during the transportation of goods.

It is known that the delivery time depends on how correctly the transport documents are drawn up, and this application guarantees the accuracy of their execution, using a special form for entering information about the goods, after filling out which the entire package of support and accompanying documentation for the services interested in it is formed, including accounting. This special form in the application for the accounting of transport documents has a special format, which, on the one hand, speeds up the procedure for data entry and, on the other hand, connects them all together, providing the accounting with completeness of coverage, which increases its efficiency.

Fields for filling in the form have a menu that drops out of the cells when you click on them, which contains options for answers, from which the manager must select the appropriate order. If primary data is entered, the cell will automatically be redirected to the database, where you should select the desired option, and will immediately return it back. This form contains information about the consignor, the composition of the cargo, its dimensions, weight, consignee and route - everything that must be present in the transport documents during transportation, according to the requirements of road inspections.

All generated transport documents are saved in the application for accounting for transportation activities, including the work of the transport and the driver to account for the consumption of fuels and lubricants and other travel costs in the first case and the calculation of piecework wages for the period in the second. In addition to such transport documents, the application generates waybills to record the actual costs of transportation, while they are filled out by drivers and technicians: the former mark the mileage according to the speedometer before returning and after, the latter - the remaining fuel in the tanks. Both can work in one document without overlapping with each other, making entries in a separate part of the form accessible to each, since the application for accounting for transport documents provides for the separation of user rights, giving each individual work areas according to responsibilities and competencies.

There is no conflict of saving records, thanks to the presence of a multiuser interface in the accounting application, which removes this problem from the "agenda". Drawing up transport documents assumes continuous numbering with the current date by default, although this parameter, in theory, can be changed. Electronic document management collects the generated transport documents, registers them in the relevant registers and distributes them to the necessary folders, archives them upon completion of tasks and marks where the original is and where the copy is.

In the application for accounting for transport documents, there is a database of vehicles, where for each transport, divided into a tractor and a trailer, its own transport documents are presented - registration documents with a certain period of validity. The accounting application controls these terms, notifying in advance of their imminent end, so that the exchange of transport documents is made on time. Exactly the same accounting is kept for a driver's license, and with the installation of an application for accounting, the company can no longer worry about whether everything will be documented when organizing the next flight.

In addition to the above, records are kept on other indicators of the company's transportation activities. By the way, statistical accounting for all significant parameters, on the basis of which the company is able to objectively plan its work for future periods, taking into account the experience of the past. Warehouse accounting is functioning, managing the warehouse at the current time, this means the automatic write-off from the company's balance sheet of everything that was transferred for transportation or repair of vehicles. This format of warehouse accounting allows you to receive accurate information about the availability and number of commodity items in the warehouse at any time, to learn about the imminent completion of individual items.

Who is the developer?

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

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The program for transport documents generates waybills and other necessary documentation for the operation of the company.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

The separation of user rights provides for the introduction of a personal access code - a login and a password protecting it, which are assigned to everyone who is admitted to the program.

The management has free access to all electronic forms in order to monitor the activities of employees, check the quality of their information and deadlines.

To speed up the control process, management uses an audit function that highlights areas of information that have been added and / or revised since the last reconciliation.

User information is saved under his login, including corrections and deletions, so you can always quickly find out whose information is not true.

The program itself controls the correctness of the data, establishing a relationship between them through electronic forms filled in by users, # any lie upsets its balance.

The program works in several languages, selectable in the settings, and generates different documentation in any of them on demand, according to the officially approved form.

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Accounting for transport documents