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Group of programs: Business automation
Accounting for services of transport companies
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Accounting for the services of transport companies in the "Universal Accounting System" software is carried out automatically, thanks to the automation of internal activities - work processes, accounting procedures and calculations, which are now carried out without the participation of personnel, which only increases their quality and speed of data processing, thereby speeding up, all other operations. The services of transport companies imply the conduct of transportation activities, while transport companies can have their own vehicle fleet or use the services of other carriers - the program is universal and suitable for any options for the delivery of goods.
However, its versatility lies not only in this, but also in the unification of electronic forms, methods of information management and subordination to a single principle of its presentation - users do not experience difficulties when moving from one document to another to complete tasks, since the algorithm of actions completely coincides. This is a great advantage in maintaining automated accounting of services, since it makes it possible to quickly master this program for everyone, without exception, regardless of whether the employee has a user experience or not.
Keeping records of the services of transport companies begins with filling out the Directories block, which makes up the menu along with two other structural blocks - Modules, Reports, being the first in the queue to initiate all processes in the transport company, not only accounting services. This is an installation block where settings are made for future work and its assessment, it is in this block that the program is individualized for a specific transport company, since information about its tangible and intangible assets is placed here, which cannot be completely the same even for two companies, goes determination of the accounting procedures in accordance with the assets, the accounting method itself is selected, according to industry recommendations, which are contained in the regulatory and reference base built into the software configuration for keeping records of the services of transport companies for the automatic calculation of the cost of services, taking into account the norms and requirements for each operation.
This block consists of many different tabs, in which the very settings are set, which provide a full and correct accounting of services provided by transport companies. It should be said that the internal structure of the three blocks in the software configuration for keeping records of the services of transport companies is practically the same, including the rubrication, since the same information is involved in the accounting of services, but with different stages of its implementation. Each of the sections contains such headings as Money, Customer, Warehouse, Mailing, Transport, and others.
The References section contains information that serves as the basis for the distribution of information in the next two sections. For example, the Money tab in the software configuration for keeping records of services in the Directories contains information on funding sources, expense items, currency, payment methods supported by the transport company. In the Modules, the accounting of the operating activities of transport companies is organized, and the same tab Money contains a register of payments and expenses, distributing them in accordance with the items specified in the Directories, and in the Reports block, which is responsible for the assessment of operating activities in each period, the same tab contains analysis of the movement of funds and a statement of income and expenses that were committed by transport companies.
The service accounting program provides the transport company with reports with an analysis of all activities for the period, organizes a comparative analysis taking into account indicators for past periods to identify trends in their growth and / or decline. This contributes to an increase in the efficiency of the workflow by identifying additional resources among those that are already involved, and by eliminating the found overhead costs. Among such reports are reports on personnel, marketing, finance, routes.
For example, a personnel report allows you to determine the contribution of each employee to the formation of profits, activity and responsibility in the provision of services. The marketing report allows you to find the most productive advertising platform when promoting the services of a trucking company and refuse services that require more costs than profit. The finance report shows from whom or from what the most profit was received, what was spent most of all, the deviation of the actual indicators of expenses from the planned ones and a comparison of this deviation with previous months. The route report shows the most profitable flight and the most expensive, the most popular and the most unclaimed. Based on the data received, transport companies make decisions on adjusting work processes in order to improve their performance.
The service accounting program provides reports in a convenient and readable form - tabular, graphical formats, using color diagrams to visually indicate the importance of indicators.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-20
Video of accounting for services of transport companies
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
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Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
The program can be operated by users without computer skills and experience, as it has a simple interface and easy navigation, and this allows you to attract workers.
Attracting personnel from work areas increases the efficiency of the automated system - the input of primary and current data becomes timely and first-hand.
More than 50 color-graphic options have been prepared for the design of the program menu; any of them can be selected by the user to personalize his workplace.
All users of the program can keep joint records without worrying about the conflict of saving data, since its multi-user interface excludes its presence.
In order for all remote services of the transport company to be included in a single front of work and accounting, a common information space is formed - in the presence of the Internet.
The formation of the nomenclature is accompanied by the division of all commodity items into categories, according to the catalog attached to it, in order to conduct a convenient search for the desired one.
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Accounting for services of transport companies
The movement of each commodity item is documented through invoices, which are compiled automatically when specifying the name, quantity and basis.
Invoices are drawn up of different types, to distinguish them, statuses are entered, which are assigned their own color, in order to visually distinguish the nature of the document in the base formed from them.
All documents are generated automatically, the autofill function is responsible for this, which selects indicators and forms in accordance with the request, according to their purpose.
Automatically generated documents include financial statements, purchase orders, standard service contracts, a package of accompanying documentation.
When forming the nomenclature and drawing up invoices, they use the import function, which automatically transfers large amounts of information from external files inside.
When management exercises control over user information, the audit function is used to highlight all updates, including edits, since the last check.
The formation of the base of counterparties is carried out in the format of a CRM system, where its participants are also divided into categories, according to the attached catalog, for convenient work with them.
To interact with counterparties, electronic communication is maintained in the form of e-mail, sms-messages, it is used to inform about goods and organize various mailings.
The internal interaction of departments is supported by a notification system in the form of windows that pop-up in the corner of the screen for the persons to whom the message is addressed, there is a conference mode.