Rating: 4.9. Number of organizations: 453

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting for vehicles

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Program screenshot

The accounting of road vehicles in the "Universal Accounting System" software is carried out in the current time mode, displaying any changes in road vehicles at the time of their commission. The accounting of such changes in road vehicles includes the execution of trips by them on specified routes, being in a car service for repair or maintenance, other work operations related to road and repair activities.

The organization of accounting for road vehicles is carried out in the production schedule, drawn up taking into account information from the transport base, which lists all road vehicles registered with the auto company, with a detailed description of each tractor and trailer in terms of dimensions, carrying capacity, power, mileage, brand and model , status and plans for maintenance, and taking into account information from the database of drivers, which contains information about each of them, including the total length of service and separately in the organization, qualifications, flights performed, preferred routes.

The schedule includes the planning and distribution of road vehicles, taking into account the currently available traffic volume, and for each of them the period is indicated when road vehicles will have to undergo inspection and / or maintenance at a car service. The graph has an interactive format - when you click on the selected period, a window appears with a detailed description of what a particular road vehicle is currently occupied with. If you are in a car service, then what work is being done there and how soon will it be completed; if you are on a voyage, then on what section of the route, with cargo or empty, with the cooling mode turned on or not.

The information comes from the coordinators of the organization, but not directly into the schedule, but through their working marks in electronic journals, which are purely personal for each employee of the organization, since everyone is personally responsible for the accuracy of their data. An automated accounting system collects this disparate information, sorts them by road vehicles, processes and displays ready-made results on a graph, while the accounting and calculation procedure takes a fraction of a second, so employees of the organization receive an instant response to their request after the coordinators enter new data.

The task of the organization's employees includes only the prompt input of new data that appears as road vehicles perform work, and the faster the addition of primary and current information to the accounting system, the more accurately the real state of the production process with the participation of road vehicles will be reflected.

The above-mentioned database of road vehicles participates in the organization of accounting for road vehicles, and it is worth describing in more detail its content in order to show what makes up their accounting. It should be noted that in the software configuration for organizing the accounting of road vehicles, several databases have been formed, including the customer, product line, invoices and orders, and they all have the same structure of information distribution, having a general list of participants in the upper part of the screen, in the lower part giving each a detailed description in the highlighted tabs, the transition between which is in one click.

In the database of road vehicles from such tabs there are "Documents for transport", where control over their validity period is established, "Image", where the logo of the automaker is indicated, when you click on which, you go to the production schedule to the position occupied by this transport, "TO ", Which keeps records of technical inspections and maintenance, and" Working with transport ", which lists all the flights performed, indicating dates, mileage, time, etc. Thanks to such an organization of accounting, it is possible to get an idea of the activities of each vehicle unit and the effectiveness of its use by the organization.

The organization of accounting also provides for the calculation of the cost of the route, including all travel expenses, including fuel consumption, per diem for the driver, payment for parking and entry to private territories. At the end of the voyage, it is the turn of accounting for actual expenses, which are also recorded in the program for accounting and analysis of deviations from planned indicators, which gives a lot of interesting information on the state of work processes in the organization itself.

Who is the developer?

The organization of automated accounting involves the formation of analytical reports by the end of each reporting period, where it gives a detailed breakdown of all types of activities, including road vehicles, making up a kind of rating of their effectiveness and participation in the formation of the organization's profit, taking into account the information from the above-described "Work with transport ". Thanks to the analysis, it is possible to find new methods for optimizing transportation activities and increase the degree of transport involvement in it, in order to use the available resources more productively and constantly increase their own profits.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

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Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Formation of the nomenclature allows you to organize an effective accounting of spare parts and fuels and lubricants, each position has a number and trade parameters to distinguish it from similar products.

All products in the nomenclature are divided into categories, according to the classification in the catalog attached to the product base, which allows you to quickly find them among thousands of items.

Classification of goods speeds up the process of generating invoices, which is organized in automatic mode - it is enough to indicate the item number, quantity and type of invoice.

From the compiled invoices, its own database is formed, where each document has a number and date of registration, invoices are divided by status and color assigned to them.

Analysis of the invoice database shows the degree of demand for goods for the implementation of production activities and allows you to provide the required quantity in advance.

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Accounting for vehicles