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Group of programs: Business automation

Software USU

Log of vehicle departure accounting

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Program screenshot

The vehicle departure log has an electronic format in the Universal Accounting System software, while the transport company can independently choose and approve the form of the log, because it is not standardized, although there is an officially approved sample of the log and its mandatory content, which can be supplemented. The logbook of the exit of the vehicle is kept in order to organize an operational record of the exits for all units of vehicles performing transportation work. Each departure or exit of the vehicle on the route must be confirmed by several specialists, since they are responsible for the safety of transportation, the driver, i.e. the vehicle must comply with the technical requirements imposed on it by the services that control the safety of transport, which they sign in the exit log.

The register of entry, exit of vehicles provides information about the absence and / or detected during the inspection of the vehicle malfunction, damage, which can lead to a breakdown on the road, create an emergency. Vehicle control, organized by the exit logbook, allows you to make sure that the vehicle does not require repairs or additional inspection, and its technical condition fully complies with industry-approved standards for the transport of goods and / or people. The entry of a vehicle into the territory of the enterprise is also noted in the register of entry and exit, while its state is noted upon its return - in the same way as when leaving, i.e. inspection by specialists confirming the changes that may be after the flight is provided.

The logbook of entry, exit of vehicles, a sample of which is presented in the demo version of this software on the developer's website usu.kz, provides information on the results of pre-trip, post-trip control over vehicles. As specialists, dispatchers, technicians and the drivers themselves are involved in keeping a log of entry and exit. At the same time, they can work simultaneously in one log on entry, exit or exit on the route without conflict of saving records, since the configuration for the vehicle exit log has a multi-user interface, eliminating such a problem when working together.

Working in the electronic logbook of entry, exit, exit to the route provides for the division of access rights to the log in accordance with the responsibilities of users who are allowed to fill it out. To keep records, everyone receives an individual login and a protective password to it, and all user records will now be marked with a login, so it will always be possible to quickly establish whose information and at what moment was added. If users entered their data in the logbook of entry, exit and / or exit to the route correctly, then these information should coincide with each other, but if there is a discrepancy in the logbook, it means that someone gave inaccurate information. This duplication avoids inconsistencies in readings and provides the vehicle with only reliable information.

The configuration for the vehicle exit log offers a simple interface, convenient navigation, which makes the entry, exit and / or route exit log available to workers with no computer experience, but at the same time being carriers of important operational information, without which the transport cannot be issued permission to enter the flight. This quality of the logbook of entry, exit and / or exits to the route is inherent only in the USU software, while other alternative proposals require the direct participation of advanced users. The availability of the logbook of entry, exit and / or exit to the route for manual workers allows them to quickly resolve issues when detecting faults before the flight - to organize urgent repairs or provide other transport to fulfill the order.

The decision to leave the vehicle on the voyage is displayed in the logbook of entry, exit and / or exit to the route and is taken together - the system allows for joint approval in electronic format, color-coded each next confirmation, and you can visually monitor the readiness of the vehicle for departure. The time spent on filling out the exit and / or exit log is seconds, since the software provides convenient forms for entering data, which, by the way, facilitate the establishment of subordination between values in different information categories, which improves the quality of accounting due to the completeness of data coverage and excludes the possibility of the appearance of inaccurate information, since there is a balance between the indicators in the system due to the formed subordination, and # a lie will disturb this balance. Taking into account the fact that the journal can be filled in simultaneously by all employees, it can be argued that the time for this procedure is minimized, this is important for the enterprise, as it saves it.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Who is the developer?

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

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Control over the information of personnel in the automated system is carried out by the management itself, using the audit function to verify its compliance with the current process.

The task of the audit function is to highlight the information that was added or corrected after the last verification procedure, thereby speeding up the process of the next control.

The program conducts all calculations in automatic mode, performing any calculations within a fraction of a second, including calculating the cost of the route and its profit.

Automatic calculations include the calculation of piecework wages to users, taking into account the work performed by them, which must be marked in the system.

The motivation of users to actively participate in the program and prompt input of primary and current data is supported by the requirement for accrual, otherwise there will be no remuneration.

To motivate customers to make more orders, individual price lists for service are offered, of which there may be a lot, but the system calculates accurately.

When calculating the cost of a route, the system takes into account all travel costs, including fuel consumption, daily allowances for drivers, parking fees and toll entrances.

The program calculates for any form of transportation - whether it will be full freight or the cargo will be consolidated, one or several vehicles are involved in the execution of the route.

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Log of vehicle departure accounting