Operating system: Windows, Android, macOS
Group of programs: Business automation
Organization and management of transport services
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Organization and management of transport services are offered by the software "Universal Accounting System" for automation, which increases their quality level and also contributes to increasing profits. Transport service is one of the main tasks of a transport organization, because the technical condition of transport is considered the key to success and must be maintained at a decent level.
The system of organizing and managing transport services, being automated, reduces the labor costs of personnel for its organization, reduces the time for internal corporate communications, decision-making, and approval of applications. Thanks to the automated management of processes, including transport services, the system regulates the activities of each employee, monitors compliance with deadlines for all obligations and plans, monitors the condition of each vehicle, including its documents.
In the system of organizing and managing transport services for the fulfillment of these goals, a transport base has been formed - a "dossier" for each transport unit, where information on documents for it is stored to control their validity period, a maintenance schedule is presented, while the database contains information on transport is presented separately - separately for the tractor and separately for the trailer.
Speaking about the organization and management of transport services, one should dwell in more detail on the maintenance of vehicles, for control over which a production schedule has been formed, where the periods that are planned for the organization and conduct of this service are marked, thereby informing the logistics department that this transport unit will be incapacitated at this time. On the production schedule, such periods against each transport unit are highlighted in red - the system for organizing and managing transport services clearly signals its unavailability on the specified dates.
Convenient information management is also a component of success, as it makes communication shorter and easier - by clicking on the period highlighted in red, we get the dates of maintenance, the content of the work that is planned to be carried out, and the status of the transport "Not ready". Logisticians, when planning flights, are visually notified of the condition of the vehicle.
The system of organization and management of transport services, as noted above, regularly monitors not only the technical condition of the transport, but also its readiness to perform work outside the terms of maintenance. The organization and management system monitors the validity of all documents related to a specific transport, and again signals when this period comes to an end, for timely exchange, in order to exclude force majeure in the organization of flights, maintaining the management of the terms in accordance with the approved schedule.
The organization and management system in the same transport database has a tab for each tool for coordinating various issues, including the purchase of spare parts. To make a decision, in which different departments and responsible persons can participate, the organization and management system forms a single document listing all persons interested in the decision, and this document sequentially "passes" from one to another - virtually. Each instance imposes its veto, indicating in a single document its decision, visible to all. If signing has slowed down, you can always see who the culprit is.
The system of organization and management introduces visual control over the state of the signed document, placing color indicators in it, corresponding to the degree of readiness. If at some stage a refusal comes from a specialist, then his wording and explanation of the reason are highlighted in red, after solving the problem, the same document continues to move. The main thing that the organization and management system managed to achieve in this "coordination" is efficiency, transparency and time saving in the procedure for making a common decision, which almost always takes up valuable working time.
The organization and management system includes the history of each transport unit, where the dates and works that were carried out on this machine are noted, and it is indicated what works are planned for the next time. In the transport database, registration numbers of each vehicle are marked, the owner and brand, model of the car are indicated. Such a general list is located at the top of the screen, and at the bottom - tabs with details of the "history" of vehicles, the line with which is selected in the upper half. If you click on the Image tab in the database, inside which the manufacturer's logo is located, then the organization and management system will automatically redirect us to the production schedule.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-20
Video of organization and management of transport services
It should be noted that the program for the organization and management of service practices electronic document management, registering the availability and return of sent documents.
Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
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The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
To protect the confidentiality of service information, access restrictions are applied - users are assigned individual logins and passwords to protect them.
Logins and passwords form each personal workspace and personal electronic journals for organizing activities within the framework of responsibilities and competencies.
Regular backup of service information ensures its safety, users receive only the amount of data that will help them do the job.
The backup is managed by a built-in task scheduler that "turns on" the execution of work at a specified time, according to the schedule approved by the enterprise.
In addition to the transport base, the nomenclature, the base of counterparties, the base of invoices and transportation orders are formed, all have the same structure of information distribution.
Warehouse accounting in the current time mode automatically deducts from the balance the goods transferred for delivery, spare parts for current repairs, notifies the balance of each item.
The documentary registration of each movement of products is carried out through invoices, which are generated automatically when specifying the names, quantity and basis.
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Organization and management of transport services
When filling out an application for transportation, a special form is filled out, it forms a package of documentary support and other documents for different departments.
The program at any time, upon request, provides information on cash balances at any cash desk, on a bank account and shows the turnover at each point for a period.
There is effective internal communication between employees from different departments in the form of pop-up messages that promptly notify the right persons.
For contacts with clients, electronic communication works in the form of e-mail, sms-messages, it is used for prompt notification, sending documents and organizing mailings.
Mailings can be sent in different formats - personally, in bulk, to groups, depending on the purpose, the content of the notification, text templates are prepared in advance.
Integration of the program with warehouse equipment improves the quality of work in the warehouse, accelerating the search and release of products, conducting inventories and reconciliation with accounting.
Users can work together at any time and in any number, since here the conflict of saving data is excluded, thanks to the multiuser interface.
The program works without a monthly fee, its cost is determined by a set of functions and services that can be added as your needs grow for an additional fee.