Rating: 4.9. Number of organizations: 471

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Optimization of vehicles

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Program screenshot

Optimization of vehicles, more precisely, optimization of routes of movement of vehicles, is implemented in the software "Universal Accounting System", which was developed specifically to optimize transport companies - to optimize internal activities, optimize all types of accounting, optimize control over the condition of vehicles and their use, optimization of interaction with clients, optimization of internal communications, optimization of costs. Optimization is usually considered an increase in the efficiency of an enterprise with the same amount of resources due to more rational use and due to the identification of additional reserves among them, which is facilitated by the analysis and assessment of activities.

Vehicles are production resources, so here their optimization includes automated control over the technical condition and timing of inspections and maintenance, the task of which is to maintain the "legal capacity" of all the company's vehicles at the proper level, as well as control over their registration and compliance with the validity of documents ... The optimization program solves both problems in such a database as the transport database, where all vehicles are listed with division into tractors and trailers, for each unit, comprehensive technical information is given - speed, carrying capacity, make and model, repair work, replacement of spare parts, and the history of the routes performed by her is presented, along which the optimization program also presents the parameters of movement - mileage, duration, average speed, fuel consumption, number of parking lots, etc. with an indication of the validity period, and the optimization program independently controls the periods indicated in them, informing in advance about the imminent end.

Control over vehicles, more precisely, over their movement and routes, is established in the production schedule, formed to optimize the accounting of their use when planning routes, in accordance with the contracts available to the company and incoming current requests for transportation. The graphs against each vehicle are shown with busy periods highlighted in blue and maintenance periods highlighted in red to visually highlight the vehicle's unavailability during that period for the route. If you click on the blue zone, a window will open, which will list the parameters of the vehicle's movement when performing a given route - where the car is heading, what section of the path it is currently on, whether it is moving empty or with a load, whether the cooling mode is working or not, where a place is provided for its loading and / or unloading. If you click on the red zone, the optimization program will open a similar window, but with a list of repairs that should be performed and / or that have already taken place, taking into account the perfect replacement of spare parts.

Such a graph clearly demonstrates the efficiency of using vehicles, therefore, even visually, it is possible to determine which machine is performing more work, since the selected periods are distributed by dates and the fewer unpainted sections, the more routes the vehicle takes and the more often it is in motion. All routes in the optimization program have their own description, which lists the conditions and time of movement, and for each individual route, the cost is calculated taking into account the specified traffic conditions: the standard fuel consumption is indicated according to the length of the route, the cost of parking according to the number, daily allowances for drivers according to the duration of the route, others expenses. It is clear that the conditions of the route can change with a different nature of the movement, and in this case there will be a deviation from the planned indicators, but the optimization program, which continuously keeps statistical records of all indicators, including data on the routes performed, will determine the most efficient nature of the movement when road traffic costs and delivery times are minimal, and the condition of the vehicles remains within the established norm.

The technical condition depends on the nature of the movement, therefore the optimization program, providing data for each trip and the driver, allows you to determine those who really care about their vehicles, choosing a driving mode that makes it possible to keep them in maximum working form. Optimization of activities consists in reducing labor costs, accelerating information exchange and, consequently, production operations themselves, which leads to an increase in productivity and, accordingly, an increase in production volumes - the number of flights performed and the volume of goods transported increase, and the amount of profit grows. Improving the efficiency of transport use is precisely the optimization task performed by automating internal activities.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

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The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

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Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

To optimize interaction with contractors, a CRM system has been proposed; it is the best format for controlling the frequency of contacts and the implementation of the work plan.

The counterparty database carries out daily monitoring of clients by the dates of the last contact and automatically draws up a work plan based on its results, checking the implementation.

The database of counterparties contains their personal data, contacts, relationship history and documents attached to customer profiles, including their personal price lists.

To optimize the activity, the program analyzes it, presenting by the end of the period reports on all types of work with an assessment of the effectiveness of personnel, transport and processes.

Analysis of activities allows you to identify the deviation of the fact from the plan in all structural processes, to identify the reason for the discrepancy and the factors influencing the formation of profit.

The personnel report shows its effectiveness in terms of the difference between the planned volume of work and the actually completed, the amount of profit made, the time spent.

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Optimization of vehicles