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Group of programs: Business automation

Software USU

Log of vehicle control

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Program screenshot

The vehicle control log in the "Universal Accounting System" software is kept in electronic form and used to confirm the technical condition of the electronic signature issued to the person responsible for the technical control of vehicles before they are sent on a voyage. The vehicle technical control log is needed to establish the technical condition of the vehicle before it leaves the territory and also to check it upon its return. The transport company has in its asset a lot of magazines, all of them are presented in the USU automation program, here we are talking about a magazine where the technical condition of the transport is recorded before the start of work and after, this is a pre-trip control confirming the serviceability of the vehicle and its readiness for transportation ...

The traditional format of the magazine offers several columns for filling, the content of which should reflect all the points of the control being carried out, although the electronic form may have slightly different content - at the discretion of the car company. Firstly, the log should contain continuous numbering and registration of all operations to control the technical condition of the vehicle according to the date and time of control. The current date is indicated in the electronic journal by default and must correspond to the date of the vehicle's departure on the flight. The logbook for monitoring the technical condition of vehicles contains information such as the state registration number and the number of the waybill, the speedometer readings at the time of departure, the time of departure and the name of the route. Upon the return of the transport from the flight, the date and time of arrival, new speedometer readings, and add information about fines and remarks from the traffic police, which may or may not be, are indicated in the vehicle inspection log. When the vehicles are sent on a voyage and after their arrival, the information entered in the log is certified by the electronic signature of the mechanic who issues and accepts the vehicles.

If during the flight any malfunctions were identified in the vehicles, then their own column may also be present to indicate them, where the driver lists the detected malfunctions. Also, the log of technical control of vehicles may include a mark on the issue of the key to the driver, while there must be an accompanying mark on the presence of a driver's license, without which the key is not issued. Thanks to the logbook for monitoring the technical condition of vehicles, it is easier to control the mileage of the vehicle, on the basis of which maintenance planning is carried out.

As can be seen from the description of the technical condition control log, various specialists, including drivers and mechanics, can leave their remarks in it. To exclude a conflict of access to the audit log, a multi-user interface is provided that allows you to save all records made at the same time by different users. But in order to exclude this conflict, the control log presupposes the differentiation of rights in accordance with responsibilities and competencies, which is expressed in the assignment of personal logins and passwords to them to everyone who has permission to work in the automated system. First of all, employees from the transport service, who are responsible for the state of its operability and performance, have access to the technical condition monitoring log.

The control log can now be filled in by a driver and a mechanic at the same time - each from their own "workplace", which can be any digital device with the Windows operating system. The log of technical condition monitoring does not impose high requirements on devices, as well as on their users, who may not have sufficient computer experience, but at the same time can easily master the work in the control log, since it is distinguished by convenient navigation and a simple interface, which makes it possible to quickly understand the principle of its functioning. Even with the simultaneous entry of data into the log, everyone will see only their own information, the information of another employee will not be available to him. Separation of rights protects the confidentiality of proprietary information, while each user is responsible for his own scope of work and the reliability of working readings, which he must place in the journal.

It should be noted that employees work in several personal journals for different purposes, but at the same time all journals have the same structure for presenting information and the same principle of filling them out, the unification of user documents speeds up their work and reduces the time spent on reporting, which is important for the state of the production process. In addition to the journals for registering the activities of vehicles, the automated system offers a number of databases where all work operations performed by the employees of the car company will be recorded, including accounting for goods, including spare parts, cargo clearance, attracting customers, accepting orders.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Who is the developer?

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

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To control the technical condition of vehicles, a database is formed with a complete list of them - separately tractors and trailers, where information about each is collected.

In this base, control over registration documents for transport is established - the period of their validity, as it approaches its end, the system will notify about the replacement.

The "personal file" of each vehicle contains the entire history of repairs and replacement of spare parts with an indication of the date and a new date of maintenance has been determined.

In addition to information about the technical condition, information about its capabilities is indicated - this is speed, carrying capacity, the brand and model are being specified, and the flights performed are listed.

Scheduled maintenance information is automatically included in the schedule, which is compiled for the overall planning and activities of each vehicle.

The period marked in red in the production schedule means that this transport cannot be used on these days, as it is in the car service for maintenance.

The period marked in blue in the production schedule means that this transport will carry out a specific route and carry out loading and unloading operations on these days.

Detailed information about the type and scope of work is provided by a special window that opens when you click on the selected period, the description is visualized by icons with the designation of the work.

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Log of vehicle control