Automation for translations

Date this page was reviewed:
2024-11-25

Video of automation for translations

This video is in Russian. We have not yet managed to make videos in other languages.

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Translations automation is a process of management and financial control in translation companies. There is a high level of service sector competition in this area. The differences between the agencies are insignificant, and the issue of attracting a client is constantly being considered. There are several points that attract consumers to seek help from a translation company. This is fast and high-quality work. Additionally, a high level of service is taken into account, when visitors conclude a deal as soon as possible and receive their order on time. With the help of the program USU Software system, work processes are built. When using automation in the management of a translation agency, records of translations of materials are kept, regardless of the language. Documentation is taken into account, the execution of tasks by employees and freelance workers is monitored. Interaction with remote translators and customers is facilitated. The program provides a wide range of keeping records and report templates. Sample forms are embedded in software with automation, filling out agreements, contracts, summary sheets, and other tabular forms are significantly accelerated. When leaving a work request, the visitor does not need to wait long. By automating the registration process, time is saved for both customers and employees. At the beginning of the order formation, it is necessary to check through the search option, the customer data. All visitors who have contacted the provision of services organization are entered into a single database. Orders are determined by entering the initial letters of the name. The automation system allows further filling in the information automatically: number, the status of the application, execution date, employee data, we save. In the ‘Services’ tab, the items that have been ordered are filled in. The number and name do not matter. Separately, a price list is drawn up to each customer, where information is entered, the list of services provided, discounts, bonus accruals. If necessary, an extra charge is urgency indicated. All information is saved and calculated automatically. If the translations are done page by page, the calculation is carried out in units, with the corresponding accrual. In the automation translations system, the tasks of the performers are controlled. Translators are added to the general database by category: full-time employees, freelancers. It is also possible to carry out a classification according to language directions, depending on who is working with which language. To the contractor, the entire object of tasks is formed, or distribution is made among several employees. The entire to-do list is displayed in a special report. Viewing access is open to all full-time employees. Using automation in the activities of his organization, the manager controls the execution of tasks by the translators and also coordinates the work processes of all personnel. The program admits the administrator or manager to make the necessary position changes. Adjust deadlines, expand the range of services, add or remove personnel from the database, carry out financial discounts and bonus additions. The software has the option to save files in one place. Which is convenient when searching for a document in no time. You can reflect the network direction to files if they are stored on the server or attach a file. In addition to the basic configuration of the program, you can add special applications to order: backup, quality assessment, scheduler, video surveillance, the Bible of the modern leader, and other types. The automation program for translation agencies automation is designed for an unlimited number of users. If necessary, access to enter the system is individual. Each employee is provided with a login and a security password. The documentation is kept in convenient tabular forms, with the building of windows at the discretion of the user. The automation software contains various samples of accounting and reporting documents. In the automation application forms, information about the acceptance of the order, terms of execution, and calculated data are recorded. When maintaining an accounting payments statement, on the payment tab, payment data for customers is entered, after placing an order, a receipt is printed. Automation makes it possible to control orders and display statistical data for the required period. Financial movements are displayed in convenient forms of reports, with the possibility of forming a document according to needs. The software has various management reports: payroll, marketing analysis, reports on language translation services, by customers, employees, and other types. Using the notification option, a group or individual SMS message is sent when the service is ready. With the help of automation, income and expenses are monitored in all areas of the organization. The interface is easy to use both for the management of the translation agency and the employees. The price for the purchase of the basic configuration of the program is available to agencies even with a small turnover. Payment is made without monthly fees. For other capabilities of the USU Software program, check out the company's website by looking at the demo version. You will definitely be overwhelmed by the quality of our development, and your business will answer you with even greater profit.