Rating: 4.9. Number of organizations: 140

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Transport economy accounting

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Program screenshot

Accounting of transport facilities in the "Universal Accounting System" software is automatic, which allows the transport facilities to significantly improve the quality of accounting and its efficiency, reduce labor costs in the economy and, accordingly, the costs of the personnel itself, since the software configuration for accounting does everything independently accounting and counting procedures and many others, including the formation of documentation in the transport sector - including accounting document flow, all types of invoices, orders to suppliers, waybills, and so on, what the economy operates with when conducting its transport activities.

Transport management has its own specifics, the main production assets are vehicles that require a lot of attention to the technical condition and regular technical inspection and maintenance in order to keep them in working shape all the time. Therefore, control over vehicles and their costs, including the consumption of fuels and lubricants, allows you to increase the productivity of the economy by reducing the cost of maintaining the vehicle fleet, but not by allocating less funds, but by optimizing activities and costs - by the way, eliminating unnecessary costs, regulating the duties of personnel taking into account the time and amount of work to complete each work operation, which leads to an increase in its labor productivity, and this also increases the efficiency of processes in the transport sector.

Keeping records of transport facilities begins with filling out the Directories block in the menu, which consists of only three blocks, including the Modules and Reports blocks. Directories are considered an installation block where accounting is organized - the sequence of accounting procedures is established, the accounting method is selected, the calculation of work operations is in progress, according to which the costs of the transport sector will be estimated and calculations will be made, including staff salaries, standard and actual cost of flights, routes , fuel consumption. This is the starting point, then the accounting of the transport sector continues in the Modules section, which is intended for direct accounting - in this section, operational activities are recorded and, accordingly, operational accounting and control over the costs of the transport sector are carried out.

Modules are the workplace of personnel in the program for keeping records, where they just register the work performed by them, filling out the appropriate journals, which are issued to each personally - to bear personal responsibility for their work and posted information. Here, the current documentation of the transport sector is formed and located, which is compiled automatically in the accounting program on the basis of the available information and by placing it in the forms selected, according to the purpose, pre-inserted into the automated and functional accounting system. Users of the program enter their readings into it, and it independently selects from them those that are subject to accounting, and sorts them according to different processes, objects and subjects to prepare the final production indicators. According to them, it will already be possible to assess the profitability of the transport sector, the efficiency of its employees, the condition of vehicles, the activity of customers.

All this happens in the Reports block - just such an assessment is formed based on the analysis of the generated indicators. Yes, the accounting program provides an analysis of current activities, which, in turn, helps the transport industry to improve production performance by regularly correcting errors, identify non-productive costs, and find the reason for the discrepancy between planned and real indicators in work processes and finance. Analyzing current activities is the hallmark of USU programs in this price range - apart from it, no one offers this function when automating the transport sector, which increases the value of the program for accounting.

It should be said that the program for keeping records has a simple interface and easy navigation, all electronic forms have the same principle of construction and filling, databases are built according to the same principle of information distribution - at the top is a general list of participants, at the bottom is detailing by means of a set of tabs. Even the described structural sections of the menu have the same structure, internal headings and use the same tools in data management - this is multiple grouping, contextual search and filtering by criteria. Such unification of forms, names, algorithm of actions ensure the availability of the program for keeping records to everyone who is allowed to work in it, while the presence of user experience and skills does not matter - in it, everything is really clear almost immediately, and the uniformity of manipulations leads to the development of its own automatism when entering data and, therefore, a reduction in the time for filling out forms, although the forms themselves have a special format to speed up the manual recording mode.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

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accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

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Transport employees can simultaneously work in the accounting system without conflict of data storage - multi-user access solves this problem in it.

If the work is organized in local access, then the presence of an Internet connection is not necessary, if a single information space is functioning, its presence is necessary.

The common information space functions if the transport sector has remote departments and services - for maintaining aggregate accounting, a single purchase, and work.

The maintenance of an automated accounting system provides for the division of the rights of workers admitted to it, which provides an individual login and password for each.

Thanks to the login and password, everyone works in a separate information space, having access only to the information that they need to complete their work assignment.

This organization of access allows you to protect the confidentiality of service data, and helps to save the backup, which is regularly carried out automatically by the software.

A separate information space of the user provides for his work in the same separate electronic documents, and obliges him to bear personal responsibility for them.

The user bears personal responsibility for the information posted in the magazines, the more it is easy to track it by the login that is assigned to it from the moment it is entered into the document.

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Transport economy accounting