Rating: 4.9. Number of organizations: 795

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Control over an operation of vehicles

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  Who is the developer?

Program screenshot

Control over the operation of vehicles is carried out in the automation program "Universal Accounting System" automatically - on the basis of information coming into the system from all services that are related to vehicles and their work, including transportation and service in a car service, and control can be carried out remotely, as as a software configuration for monitoring the operation of vehicles fully reflects the current state of the work process, involving the personnel of the transport organization from all departments.

In order for employees to enter their work readings in a timely manner, register the operations performed in their electronic logs, on the basis of which the software configuration for monitoring the operation of vehicles represents the work of the organization at the current time through the production indicators it has formed, automatic payroll is provided for personnel, which records the results their work in the program. The tasks are completed, but not reflected in the journal, which means that they are not payable. This condition is the best way to motivate users to work quickly and actively in the automated system, so there is no need to worry that someone has not added the necessary information.

At the same time, the organization of control over the operation of vehicles requires the involvement of drivers, mechanics, car service technicians, coordinators - direct performers of work with vehicles, whose information is of the highest priority, since it is primary, operational, reflects the real state of vehicles and their readiness to work. Their participation in an automated system is more than likely, despite the limited ability to own a computer due to little or no user experience.

The software configuration for monitoring the operation of vehicles has a simple interface and easy navigation, which are one of the distinctive competencies of the USU products among similar proposals from other developers. Mastering the software configuration for monitoring the operation of vehicles is quick and easy, while the USU specialists offer a short master class for users after the software is installed to demonstrate all of its capabilities. The installation, by the way, is also carried out by them, conducting it remotely, for which they use the Internet connection.

The organization of control over the operation of vehicles assumes the presence of a transport base in the system and a production schedule - these are two main formats that contain information about vehicles on the balance sheet of the organization. The transport database contains a complete list of vehicles, while they are divided into tractors and trailers, the description is presented for each unit and includes their technical characteristics, including speed and carrying capacity, model and brand, and the current technical condition, including the history of repairs , replacement of spare parts, the results of inspections and the results of maintenance, as well as a list of registration documents indicating their validity period and all routes performed in this organization with a description of road nuances.

In the database, the dates of the next maintenance are set, which is automatically displayed in the production schedule of the organization, where all actions performed by vehicles and in relation to them are scheduled by day and hour. The control established by the organization over the transport in the production schedule makes it possible to answer the question of where a particular transport is now and what it is doing. The graph for each vehicle highlights the periods in blue - this is the busy time when the cars are on the trip, and the periods in red are the maintenance time when the cars are parked in a car service and are not available for transportation, therefore red is a signal color for logisticians planning new flights ...

The organization of control in the automated system provides for opening a window when you click on any of the periods, where full information about the flight in progress and the location of the machine will be displayed, all types of work that have already been performed by the transport and / or are still coming are marked, for clarity, all operations are visualized by means of icons , which allows a quick glance to assess the traffic load on the flight and its condition - empty or loaded, with a cooling mode or not. A similar window, when you click on the maintenance period, will show a list of planned measures to improve the performance of the vehicle. Such an organization of control allows minimizing cases of misuse of transport and / or unauthorized trips by the organization, theft of spare parts and fuel, which also affects the reduction of the organization's costs, as well as the installation of the control program, which really saves not only staff time, but also financial costs due to reduction of labor costs of personnel and regulation of its activities.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Who is the developer?

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

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accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Control over interaction with clients is established in the CRM - client base, where an archive of relationships with everyone is collected, a work plan is drawn up, contacts for communication are presented.

To interact with customers and suppliers, electronic communication functions in the form of sms and e-mail, it is used to send documents, inform customers, mailings.

If the customer has confirmed his consent to receive notifications about the status of transportation, the program will send him automatic notifications about the location of the cargo and the timing.

Control over stocks, including spare parts, is established in the nomenclature, which lists all commodity items with which the company works in all types of activities.

The documentary registration of the movement of commodity items is organized through the preparation of invoices, which form a database and are divided by status according to the type of transfer of inventory.

Warehouse accounting in the current time promptly provides information about commodity stocks, notifies in a timely manner of their completion, automatically generates a request for delivery.

Control over current orders is established in the order base, where all accepted orders have a status that reflects the stage of transportation, each status is assigned its own color.

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Control over an operation of vehicles