Rating: 4.9. Number of organizations: 921

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Control of vehicles

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Program screenshot

Vehicle control in the "Universal Accounting System" software provides a production schedule based on the existing transport units in the fleet, and a transport database, which includes tractors and trailers with a full description of parameters and registration data. Thanks to the automated control over vehicles, organized by the program itself, the company quickly solves production problems, in particular, the accounting of fuels and lubricants, which constitute one of the main items of expenditure, and the misuse of vehicles.

Vehicle control in this program saves time for employees of the enterprise, streamlines communications between different services, regulates the activities of personnel, including drivers and technicians, in terms of time and volume of work. All operations performed are under the control of the program - both by transport and by employees, so the management just needs to get acquainted with the indicators that the vehicle control program provides, forming them based on the results of the current activities of the enterprise as a whole and separately by structural divisions, each employee and vehicle.

This, firstly, saves management time, and secondly, these are objective indicators, since their formation does not provide for the participation of personnel - all data is taken from work logs, while the program excludes the possibility of additions and entering false information, providing a guarantee of the accuracy of working readings through separation of user rights, other tools. The vehicle control program assigns to all employees who are admitted to the program, individual logins and security passwords to them, which determine the amount of service information available to everyone according to the existing responsibilities and level of authority - in a word, the one that is required to perform assigned tasks.

In a separate work area, which each has its own and does not overlap with the areas of responsibility of colleagues, the user owns personal electronic forms for registering primary, current information and recording operations performed within the competence. This is the only thing that the vehicle control program requires of him, doing the rest of the work on his own - collecting and sorting scattered data, distributing it according to the relevant documents, processing and generating performance indicators, on the basis of which the management establishes its control over the current situation, for which it is enough to familiarize yourself with reporting files.

Since the work logs are personal, the employee is personally responsible for "giving false testimony" - it is easy to identify it by the login, which marks the user's information at the time of its entry into the program, including subsequent edits and deletions. The vehicle control program provides the management with free access to all documents in order to monitor the compliance of user data with the real state of work processes and the quality of execution. An audit function is provided to help speed up this procedure by highlighting the information that has been added to the program or corrected since the last reconciliation. In addition to the management control, the vehicle control program itself detects false information, thanks to the subordination between them established through special forms for manually entering data, therefore, if inaccuracies, accidental or intentional, are found, it immediately detects them, since the balance between indicators is upset. The cause of the violation and the perpetrators are found instantly.

Now let's turn to control of vehicles through the production schedule and the transport base. As for the databases formed here for all work categories, they all have the same structure - the screen is divided in half, in the upper part there is a general list of positions, in the lower part there is a detailed description of the position selected in the list above. Vehicles in the database are divided into tractors and trailers, for each unit the year of manufacture, model and brand, mileage and carrying capacity, a list of repair work and replacement of spare parts, the timing of their implementation, and a new period for the next maintenance are specified, which is fixed in the production schedule in red to draw attention to the fact that this machine will be "disabled" these days. In addition, the database has established control over the validity period of registration documents for transport in order to promptly exchange them.

In the production schedule, vehicles are scheduled for work hours and repair times by dates, according to valid contracts for the carriage of goods. When a new order arrives, logisticians choose the appropriate transport from among the available ones for the required period. When you click on the period booked for a vehicle, a window opens with detailed information where this vehicle is now located, what it is doing - loading, unloading, moving empty or with a load, on which route.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Who is the developer?

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

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Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

The program is installed on a digital device with a Windows operating system and does not impose requirements on its technical part, it has high performance.

The speed of performing any operation is a fraction of a second, the amount of data in processing can be unlimited, local access does not require an Internet connection.

An Internet connection is required, as for any remote work, in the operation of an information network that unites the activities of geographically dispersed services.

The general information network has remote control of the head office, while the remote service has access only to its own information, and the head office has access to all data.

Employees of the enterprise work together at any convenient time without the conflict of saving information, since the system provides multi-user access.

The automated control system has a simple interface and easy navigation, so everyone who has received an admission can work in it, regardless of experience and skills.

The electronic forms offered for work have the same format for filling out and / or presenting information, which allows you to quickly memorize the algorithm and speed up the process.

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Control of vehicles