Operating system: Windows, Android, macOS
Group of programs: Business automation
Control of a transport company
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The control of a transport company, being automated in the "Universal Accounting System" software designed to automate enterprises that own their own vehicle fleet, allows the transport company to reduce the time for organizing and maintaining this procedure, to exclude the participation of personnel from it, freeing up their working time to perform other duties ... Automated control over a transport company increases its efficiency due to an increase in labor productivity, multiple acceleration of procedures for controlling vehicles, accounting for their activities, improving the quality of settlements, reducing the volume of misuse of transport - unauthorized flights and notes on fuel consumption, which has a positive effect on the volume costs of a transport company, since the consumption of fuels and lubricants is one of the main items of its expense.
Control over the transport company is carried out from several sides, the results obtained guarantee the accuracy of calculations and the completeness of data coverage due to the interconnection of various accounting indicators. It should be said that in the control program, the factor of interconnection of indicators from different categories plays an important role, since it provides control over their general state and balance, promptly detecting false information that can get into the program from its unscrupulous users who seek to "manipulate" their data to hide losses at the transport company or an increase in the amount of work payable.
Please note that the control program of the transport company independently calculates piecework wages for all users, according to the tasks completed in it, therefore, the personnel themselves are interested in marking everything that has been done in their personal work logs, while the data entry must be quite prompt, which is also recorded control program, since it is interested in the timely addition of primary data to display the real state of work processes.
The program also trusts the management of the transport company to control the reliability of information, giving it free access to all electronic documents of users protected by personal logins, passwords to regulate access to official information in order to protect it from unauthorized interest and keep it in full, which is additionally supported by a regular backup copying. For operational control, the audit function is used, it highlights the information that was added and corrected in the program after the last inspection in font.
The transport company control program is installed by the USU specialists, performing work via remote access with an Internet connection and offering a short training course to all those who will work in the program. The number of participants must correspond to the number of licenses that the transport company acquired from the developer. The transport company control program does not apply a subscription fee, which compares favorably with other alternative offers.
In addition, the control program has a number of other advantages that are not found in other products. For example, an analysis of the activities of a transport company at the end of each reporting period, while this will be a visual and full-fledged characteristic of all processes as a whole and separately, personnel in general and each employee separately, financial resources, customers and suppliers. This feature of the monitoring software allows for corrective action, which gives the transport company the opportunity to correct some issues and adjust workflows to improve their productivity.
Analytical reports generated by the control program build ratings on the efficiency of vehicle use, profitability of routes, customer activity, and reliability of suppliers. Based on these ratings, it is possible to plan promising activities, while automated control contributes to the preparation of plans with predictive results.
The control program of the transport company keeps records of the consumption of fuels and lubricants, automatically calculating its standard value, according to the officially established consumption rates for a particular type of transport, and the actual one based on the indications of the driver and technician on the mileage and remaining fuel in the tank after the end of the trip. At the same time, she conducts a comparative analysis of the indicators obtained for previous periods, determining the consistency of the deviation of standard values from real ones and in this way identifying the decency of drivers when they fix the parameters.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-17
Video of control of a transport company
The transport company control program has functionality available to everyone with a simple menu and easy navigation, so drivers, technicians, and coordinators who have no computer experience, but quickly master this program can work in it. This is important for a transport company - it allows you to receive a signal in time that something has gone wrong.
Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
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The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
Automated control over transport is organized in the corresponding database, where all the contents of the vehicle fleet are presented, divided into tractors and trailers, and their owners.
Each transport has its own "personal business" and a complete description of the technical parameters, including the year of manufacture, brand, model, mileage, carrying capacity, standard fuel consumption.
The "personal file" includes a complete history of flights performed and repairs performed, indicating the timing of technical inspections, replacement of specific spare parts, dates of new maintenance.
Control over the documents for each transport allows timely replacement due to the expiration of the validity period, so that they are updated for the next flight.
A similar control is established for driver's licenses, medical examinations and is organized in the database of drivers, formed by analogy with the database for transport, in order to keep records of them.
Order a control of a transport company
To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
How to buy the program?
The program will be installed
If the program is purchased for 1 user, it will take no more than 1 hour
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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Control of a transport company
The databases in the program have the same structure and the same tab names, which is convenient when moving from one to another to perform different work within the tasks.
A nomenclature has also been formed for keeping records of commodity stocks - their transport company uses them in its daily activities, including in the repair of cars.
There is a unified database of counterparties, presented in the form of a CRM system, where the list of customers and suppliers, their personal data and contacts, and the history of relations is concentrated.
A database of invoices is being formed, which officially record the movement of stocks and grow quantitatively, being the subject of an analysis of the demand for goods, fuel, spare parts.
A base of orders is formed, composed of accepted applications for transportation and / or the calculation of its cost, in the latter case, this is a reason for the next appeal to the client and his order.
A base of waybills is formed, saving them by dates and numbers, sorted by drivers, cars, routes, which allows you to quickly collect information for each.
In this case, the formation of each new document is accompanied by continuous numbering, the date of filling is indicated automatically - current, although manual edits can be made.
Ready electronic documents can be easily printed, they will have the form that is established officially for this type of document in any language and in any country.
The program can work in several languages at once, which is convenient when working with foreigners, conducts mutual settlements in several currencies at the same time, observing the existing rules.
The automated control system does not impose any special requirements on the equipment, except for one thing - the presence of the Windows operating system, other parameters do not matter.