USU
››
Programs for business automation
››
Program for clinic
››
Instructions for the medical program
››
The exchange rate is needed in the program for different purposes. The main purpose of the exchange rate is to determine the equivalent of the amount of money in the national currency. A guide to exchange rates helps us with this.
For example, you buy some goods in another country. Pay for this product in foreign currency. But, in addition to one amount in the payment currency, you will also know about this payment the second amount in the national currency. It will be the equivalent. It is the amount in the national currency that is calculated at the current exchange rate for foreign currency payments.
With payments in national currency, everything is much simpler. In such cases, the rate is always equal to one. Therefore, the payment amount coincides with the amount of money in the national currency.
' Universal Accounting System ' is a professional software. We work with a huge number of customers. And all because our possibilities are almost limitless. We can implement any algorithm for finding a suitable rate for currency transactions. Let's list some of them.
The exchange rate is set by the user once at the beginning of each day. If the program makes a currency payment, the system will look for the exchange rate of the currency used exactly on the date of payment. This approach is used in most organizations.
The exchange rate may not be set every day without fail. If the program will make a currency payment, the system will find the most current rate for the previous period. This approach is rarely used and only in those companies where this issue is not particularly important.
The exchange rate can be set several times a day. When searching for the desired exchange rate, the program will take into account not only the date, but also the time. This method is used in financial institutions for which the accuracy of the foreign exchange rate is especially important.
The exchange rate can not only be set manually. The ' USU ' program has the ability to contact the national bank of different countries to receive foreign exchange rates automatically. This automated exchange of information has its advantages.
First, it's accuracy. When the exchange rate is set by the program, unlike a person, it does not make mistakes.
Secondly, it's speed . If you work with a large number of foreign currencies, it can take a lot of time to set rates manually. And the program will do this job much faster. It usually takes only a few seconds to receive exchange rates from the national bank.
The national bank rate is not always needed. Some organizations use their own exchange rate. In most cases, the reason for this behavior is that the rate of the national bank does not always match the market rate of the foreign currency. Users of the " Universal Accounting System " can set any exchange rate at their own discretion.
If your goods or services depend on the foreign exchange rate. And he, in turn, is not stable. Then you can ask the developers of our program to make sure that the prices in national currency for goods or services are recalculated every day. This will be done automatically when setting a new exchange rate. Even if you sell thousands of products, the program will recalculate prices in a few seconds. This is one of the indicators of professional automation. The user should not spend a lot of time on routine work.
Now we come to the most important thing - to the profit of the organization .
Basically, it is for the calculation of profit that the recalculation of the amounts of payments in foreign currency into the national currency is used. For example, you had expenses in different currencies. You bought something for your business in different countries. But at the end of the reporting period, it is important to understand how much you eventually earned.
It is impossible to deduct expenses in foreign currency from the amount of money earned in national currency. Then the result will be wrong. Therefore, our intellectual program will first convert all payments into the national currency. Then it will do the math. The head of the organization will see the amount of money that the company has earned. This will be the net profit.
Another calculation of the equivalent of the amount of money in national currency is required to calculate the total income of the organization. Even if you have sold your product or services to different countries, you need the total amount of money earned. It is from her that taxes will be calculated. The total amount of money earned will fit into the tax return. The accountant of the company will have to pay a certain percentage of the calculated amount to the tax committee.
Now from theory, let's move directly to working in the program.
We go to the directory "currencies" .
In the window that appears, first click on the desired currency from the top, and then "from below" in the submodule we can add the rate of this currency for a certain date.
At "adding" new entry in the table of exchange rates, call the context menu with the right mouse button in the lower part of the window, so that a new entry is added there.
In add mode, fill in only two fields: "Date" And "Rate" .
Click the button "Save" .
For "basic" national currency, it is enough to add the exchange rate once and it should be equal to one.
This is done so that in the future, when generating analytical reports, the amounts in other currencies are converted to the main currency, and the amounts in the national currency are taken unchanged.
The exchange rate is useful in the formation of analytical reports .
If your clinic has branches in different countries, the program will calculate the total profit in national currency.
See below for other helpful topics:
Universal Accounting System
2010 - 2025
Download the program with interactive training