Rating: 4.9. Number of organizations: 65

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Spreadsheets for transport company

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Program screenshot

The tables for the transport company are presented in the "Universal Accounting System" software. The electronic format of tables, different from the traditional MS Excel, provides the transport company with a convenient way to register all operations and their results in the conduct of operational activities, because the same procedure for registering goods and transport on a voyage is quite laborious and involves a lot of manual work, which, of course, takes staff time. Moreover, when manually filling in traditional tables, there is a high probability of entering erroneous data, which is reflected directly in the transportation, since an incorrectly executed document delays delivery.

The new format within the automated accounting system allows this process to be simplified and thus accelerated. Now the tables for the transport company have a different look when filling out - these are special forms called windows that open when you add the next request for transportation, to register a new customer, to add a previously unused item to the nomenclature, etc. The information entered into such tables is automatically are distributed over the database to which this window belongs.

It should be noted that the spreadsheet software configuration for the shipping company unifies all electronic forms in each category offered. For example, databases, or tables, with which a transport company works in an automated accounting system, have the same form of presenting information about each available position - in the upper half there is a listing of all positions, if you select one of them, in the tab bar located detailed information on each of its characteristics will be placed at the bottom of the screen. The transition between the tabs is active, inside the information is provided in the form of simple tables.

Filling such windows leads to the formation of a complete package of documents for the selected position by the program configuration according to the tables for the transport company, if it is provided in a particular case. For example, filling out the order window, where information about the cargo is placed, which the transport company undertakes to transport, leads to the formation of accompanying documents for transportation and other documentation, according to its purpose, including an invoice for payment, a receipt for a client, financial statements, a route sheet, stickers for cargo marking. The same data is used to fill in the table of orders, or the base, which contains all the applications received by the transport company.

Such accounting tables for a transport company allow you to save information about each participant in the transportation - the customer and his cargo, the manager who accepted the application, the transport that performed the delivery, the route and travel costs. In general, the format of tables in the software configuration for accounting tables for a transport company is also different in that the tables are compact, regardless of how much information is placed in the cells - they will all be the same, but when you hover the cursor, the full content will be displayed. Columns and rows in accounting tables can be moved in a format that is convenient for the manager. At the same time, color is actively used in accounting tables to visualize readings in cells.

For example, if the software configuration for accounting tables for a transport company has generated a table of receivables, then the color intensity of the cells will indicate the amount of debt to the transport company. A manager working with clients can record the results of the discussion and / or the client's behavioral characteristics with emoticons offered in a huge number - at least 1000 options. In the cells of the accounting tables for the transport company, you can insert whole diagrams, the color intensity of which can indicate the degree of achievement of the desired result or give an estimate of the current inventory balances in the warehouse.

With this form of accounting tables, employees of the transport company do not spend a lot of time searching and processing current information - it is available visually. In this case, any accounting table can be printed out - it will have its own format and, in the case of an officially used document, the form that is approved for it. All databases in the transport company have their own classification, on the basis of which the positions are divided - in some cases into categories (this is relevant for the base of counterparties and nomenclature), in other cases by status and the color assigned to them, which also allows you to visually control, for example, in in the case of the order base, the degree of work completion.

The duties of the personnel working with the accounting tables include only timely data entry, the rest of the software configuration for the accounting tables for the transport company performs independently - collects disparate information from different employees, sorts it by processes, objects and subjects, processes and forms the final indicators , on the basis of which an automatic analysis of the current activities of the transport company is carried out and an assessment of the efficiency of using the transport resources available to it is given.

Who is the developer?

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

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accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

It is important for a transport company to keep track of vehicles, in the base formed by the program they are divided into tractors and trailers, and each unit has its own inventory number.

In addition to the inventory, the transport must be assigned a state registration number, which is noted in its "personal" profile, which contains complete information about it.

In addition to a complete list of registration documents, the profile contains information about the technical capabilities of the vehicle and its working condition, including the history of repairs.

The program establishes control over the validity period of registration documents and the maintenance period, informing the responsible persons about the arrival of each period.

The transport company keeps a record of drivers, a database has been formed for them, where control over the dates of medical examinations is established, the driver's qualifications and experience are indicated.

In both bases, the volume of work performed is still preserved - both transport and driver, this allows us to assess the degree of their use (transport) and efficiency (driver).

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Spreadsheets for transport company