Rating: 4.9. Number of organizations: 141

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting of a transport enterprise

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Program screenshot

The accounting of the transport company in the software "Universal Accounting System", being automated, guarantees the completeness of the coverage of the data subject to accounting, excludes the participation of the transport company employees from the accounting procedures and all calculations, which increases the accuracy and speed of data processing, ensuring the accounting of the transport company in the mode current time. Thanks to such record keeping, the transport company receives an increase in the efficiency of processes and personnel productivity, since the software configuration for keeping records of the transport company performs many duties, relieving personnel of them, and speeds up information exchange between all services, responsible persons, and employees of the vehicle fleet. The freed up staff time can be used to solve other tasks, thereby increasing the scale of activities and reducing labor costs through automation.

Keeping records of a transport company is accompanied by the formation of several databases with the establishment of interconnection between them, which just gives the completeness of the coverage of the data during accounting, since they pull each other along the "chain", forming objective performance indicators. For example, to account for the volume of work of vehicles, a production schedule has been formed, where the registration of the work performed by each vehicle is carried out on the basis of incoming information from different services, mutually confirming each other. The schedule lists all vehicles and indicates the periods of their work or stay in a car service. The graph is interactive - the information in it changes every time new data from logisticians, drivers, coordinators are received in the automated accounting system, thus reflecting the current state of work processes. If you click on the period when the car is busy, then a certificate will appear with full details of the work performed by it at a given time.

Keeping records of a transport company provides for the availability of a nomenclature range in order to keep records of goods and fuels and lubricants used by the company in the conduct of its activities, including spare parts for repair. In the nomenclature, all commodity items have their own number and trade characteristics, according to which they are differentiated among thousands of names of the same type of product - this is a barcode, a factory article, a supplier, etc. All names are divided into categories for quick search and not only, in particular, for documenting their movement, organized by drawing up all types of waybills according to the purpose.

Keeping records of a transport company in parallel with the nomenclature provides for the formation of a database of invoices, where they are registered by numbers and dates, with a classification by status and color, which is assigned to statuses for their visual separation. The invoice base is the subject of analysis that the software configuration for keeping records of the transport company performs each reporting period, determining the demand for commodity items in order to take it into account when planning the next purchase. In the software configuration for keeping records of the transport company, a register of suppliers is also presented, according to the monthly rating, you can choose the most reliable and loyal in price.

It is impossible to imagine keeping records of a transport company without forming a base for vehicles, where they are presented in full, divided into tractors and trailers. Each unit has a detailed description of the technical condition, registration data and production parameters, including carrying capacity, mileage, brand and model, according to which the standard fuel consumption is calculated according to the generally established procedure adopted in the industry, or the volume approved by the transport company itself for each vehicle.

The accounting of a transport company includes control over the validity period of documents for vehicles, which the automated accounting system notifies automatically and in advance. Her responsibilities also include the formation of documentation, which the transport company operates in the implementation of its activities. The autofill function is responsible for this operation - it independently selects the necessary values and forms corresponding to the purpose of the document, placing the data in accordance with the officially established format. The documents meet all the requirements and rules, the transport company sets only the terms of their readiness. These are accounting statements, and applications to suppliers, and a package of escort for cargo, and standard contracts for the carriage, and all types of waybills, and waybills.

Keeping records of a transport company provides for the formation of databases on subjects of activity - these are drivers, customers, suppliers, managers and other employees who have permission to work in the program. With regard to drivers, a record of their working time and the content of work for the period is organized, on the basis of which they are automatically charged piece-rate wages, while they must timely record their results in the program, otherwise the accrual will not take place.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Who is the developer?

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Download demo version

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Drivers, technicians, coordinators can be involved in the accounting of a transport company, which allows you to obtain operational operational information at first hand.

Drivers, technicians, coordinators may not have computer skills, but this is not necessary - a simple interface and easy navigation allow you to quickly master the program.

The program employs employees from different structural divisions to protect the confidentiality of official information, they are given individual logins and passwords.

The separation of access rights contributes to the formation of personal work areas, each one works individually in separate electronic forms and bears personal responsibility.

User information is marked with his login to distinguish it from other people's data, this allows the management to control its reliability, quality and deadlines.

An audit function is provided to assist management in controlling the audit by highlighting the data that has been added or revised since the last review.

The program provides employees with the opportunity to plan their activities, which is convenient for the management, who assesses the state of work according to these plans and adds new ones.

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Accounting of a transport enterprise