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Group of programs: Business automation
Vehicle monitoring systems
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Vehicle monitoring systems in the "Universal Accounting System" software work automatically, conducting regular monitoring of production indicators, the working condition of vehicles and their setting for maintenance, which is planned in advance for vehicles, forming an appropriate production schedule in vehicle monitoring systems - namely it monitors the operation of vehicles.
All vehicles are shown in the graph, indicating their registration numbers and the manufacturer's logo, so that you can immediately see the class of cars. The schedule itself provides a timetable for each transport unit by date and highlights in red the period that is scheduled for its maintenance. By clicking on the highlighted period, work or repair, the vehicle monitoring systems will issue detailed information in the format of a pop-up window, what work is currently being done with the machine or, conversely, is being carried out by the machine itself: loading, unloading, following the route, being empty or loaded.
The visibility of the data placement and the format of the window allow you to immediately receive a portion of the visual response to the request, while the work performed by the machine is displayed in the form of icons, the content of which is clear to everyone. Due to the production schedule, vehicle monitoring is carried out quickly and conveniently, which is the focus of all monitoring systems presented in the software.
Information about vehicles is presented in another database, where tractors and trailers are listed separately - their registration numbers, documents and their validity periods are indicated, detailed information is given about the car from a technical point of view, its "physical" condition, the terms of technical inspections and repairs are determined , as well as a register of work performed by specific vehicles is kept for the period that the vehicle monitoring systems also study, although information from different categories has a certain subordination, this means that if some operation about the work performed by vehicles was reflected in the electronic document, it will immediately become known to all other services interested in it.
The task of vehicle monitoring systems is not only to promptly provide current information about them, but also to search for additional information, according to the specified search criteria. For example, when placing an application for transportation, the format and weight of the cargo are indicated, and the monitoring system can immediately select the desired transport from the database, taking into account the amount of work assigned to the transport for a certain period, and its technical parameters. Selection of transport is the task of logisticians, but monitoring systems can give their recommendations.
For example, in the software configuration for vehicle monitoring systems, there are also monitoring systems such as a CRM system that monitors work with customers, checking daily the dates of contacts that it is time to update by making a new offer in order to increase customer activity, and makes a list such contacts so that the staff will contact them, reminding him of this on a regular basis.
When monitoring the work of advertising and information sites through which the company promotes its services, their work is also controlled by a monitoring system that provides a monthly report on the effectiveness of each site, so that the company pays attention to the most productive and abandons others in order to free itself from all unproductive expenses.
The systems also include monitoring the periods of validity of registration documents for vehicles and driver's licenses. When the deadline comes to an end, the monitoring system notifies the responsible persons about this in advance, so that the car does not go on a flight, and the validity of its documents or driver's license has expired.
In addition, the system monitors the consumption of fuels and lubricants, noting the amount of fuel given to the driver to carry out transportation work, and independently calculates the amount that is required to overcome the path, according to the mileage. In this case, the system uses the standard value of the consumption, and after the end of the route it calculates the actual value, which can also be determined by the mileage (standard variant) or by the remainder in the tanks (actual variant). The resulting deviation will be studied by the system in a specially generated report on the consumption of fuels and lubricants, which is drawn up by it by the end of the period.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-17
Video of vehicle monitoring systems
The system monitors accounting indicators, comparing their values with those that were in previous periods, showing the dynamics of their changes over time, also examines financial indicators for deviations from the plan and identifying new trends in cash flow at a transport company. The system presents its results in a convenient tabular and graphical form, allows you to visually determine the importance of each indicator in the total amount of work and, consequently, the formation of profit.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
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Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
The client base introduces the classification of participants into categories, according to the catalog chosen by the company, combining them into groups according to similar qualities, status, needs.
This division according to needs allows you to organize work with target groups, which increases labor productivity by expanding the scale with one-time contact.
To consolidate the interaction, they use various mailings - to inform about the cargo and promote their services, the format can be different - mass, personal, group.
To organize the mailing, they use electronic communication in the form of e-mail and sms-messages and text templates embedded in the system for various information and advertising occasions.
For interaction between employees, an internal notification system works, it sends messages in the form of pop-up windows and supports general coordination with them.
Several different services are involved in coordinating an application for the purchase of spare parts, a common document is formed, each new signature is accompanied by a notification - a pop-up window.
A nomenclature is formed in the system - an assortment of goods necessary for an enterprise to carry out its activities, including spare parts, it also has a classification.
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Vehicle monitoring systems
All commodity items in the nomenclature are divided into categories, according to the generally established classifier presented in the attached catalog, which speeds up the search for products.
Each item has its own stock number and trade characteristics, which allows you to quickly identify the desired position among thousands of similar products.
In the automated system, warehouse accounting works, regularly notifying about stocks and automatically writing off the products transferred from the balance sheet for completing tasks.
Each movement of goods is documented - invoices are drawn up in a timely manner and automatically, the staff sets only the name, quantity and justification.
The automated system independently forms all documents of the enterprise, while they meet all the requirements, the form has an officially approved format.
These documents include financial document flow, accompanying documents for transportation, waybills, applications to suppliers and model contracts for the provision of services.
The automated system maintains continuous statistical accounting, thanks to which the enterprise can objectively draw up a plan for the future period and predict the result.
The final stage by the end of the period is the formation of analytical reports on all items of the enterprise's activities, which makes it possible to assess the profitability.