Rating: 4.9. Number of organizations: 541

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Registration and accounting of vehicles

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Program screenshot

Registration and accounting of vehicles in the "Universal Accounting System" software are carried out automatically, the only thing is that the input of primary information is organized in manual mode, but for this procedure, special forms have been developed that speed up the input process and at the same time solve another and very an important task is to establish a subordination between data from different categories, which improves the quality of accounting by covering the indicators to be recorded, and eliminates the possibility of registering false information in the system when users maintain work records and when entering data.

Vehicles are on the balance sheet of a transport organization and constitute its production fund, therefore, accounting for their activities must be both effective and correct, since it is the main type of accounting in transportation activities, and their use depends on the timely registration of vehicles, since in the absence of registration vehicles are prohibited from driving. Therefore, the maintenance of registration and accounting of vehicles in automatic mode removes many problems at the car company, since now control over registration and accounting is considered the responsibility of the automated system, which, we must give it its due, it successfully copes.

Thanks to automated registration and accounting, information about all vehicles is now available in the current time mode, i.e. upon request for any of them, information will be immediately provided that corresponds to reality at the time of the request. Registration and accounting of vehicles requires a database of vehicles and documents of state registration for them, and such a database is ready for use. In addition to the transport database, the program has several more databases, including drivers, they have the same structure and the same data presentation in terms of structure, and are also controlled by the same tools. This contributes to the operational conduct of work, since users do not have to rebuild the algorithm of actions when moving from one base to another.

The configuration for maintaining registration and accounting of vehicles registers each unit of the vehicle fleet in the transport database and gives it a detailed description, dividing vehicles into tractors and trailers. Information about each half includes information such as year of manufacture, total mileage, carrying capacity, make and model, standard fuel consumption and other parameters, taking into account which vehicles are selected for the next transportation. This information is supplemented by the history of the routes taken by the vehicle during the entire operation time, and the history of repair work carried out in the car service. From this information, it is possible to judge the technical condition of vehicles and organize the maintenance of records of their activities, assessing the effectiveness of using each. The registration of a new maintenance period and an approximate list of works that are planned to be carried out are also indicated here.

The configuration for maintaining registration and accounting of vehicles places in the transport database another tab for documents on state registration, where a full list of them with an indication of the registration validity period is presented. As the registration deadline approaches completion, the program will promptly notify the person in charge of the need for a new registration and reissuance of documents in order to ensure the vehicle is fully ready for the next flight. The notice period is set by the car company itself, taking into account all exchange procedures.

It may also be noted that the vehicle registration and accounting configuration maintains similar control over the validity of the driver's license. Keeping records of the work performed is organized in the production schedule, where a departure plan is drawn up for each vehicle by dates with details of work on the route, timing of movement and details about the route itself. This graph also shows the maintenance of scheduled repairs on specific dates, with the maintenance period highlighted in red, then the busy period in blue. The color red was chosen to attract the attention of the logistics service, which means that the system does not imply a change in deadlines and strictly controls the due dates, which disciplines staff and has a beneficial effect on the final indicators of profitability.

This schedule is also automated - each service adds its information to its own logs, from where it goes to other databases associated with these indicators, automatically changing their current values. For example, maintaining a schedule involves opening a window where the entire scope of work is displayed, the information in the window changes at the time of receipt of data from those who are directly involved in the conduct of these work - drivers, coordinators, repairmen, technicians who mark the completion of a certain stage in their work magazine. The main requirement of the system is the timely addition of working readings to the log, it will do the rest of the work itself.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Who is the developer?

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

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The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The program performs all the calculations on its own: calculating the cost, calculating piecework wages, users, calculating the required volume of goods.

When calculating the cost, all travel expenses are taken into account, including fuel consumption, according to the length of the route, daily allowance, parking, toll entrances.

When calculating piecework wages, all work registered in the user's journals are taken into account, other tasks performed outside the journal are not included.

This condition is the most effective in motivating the user to maintain electronic reporting, timely register the operations performed, and enter data.

The program uses statistical accounting of all indicators; on its basis, the average rate of product consumption is taken into account in an automatically generated purchase order.

Automatic calculations are carried out on the basis of the calculation of work operations, which was carried out at the first start of the program, taking into account the norms, requirements from the regulatory framework.

Each client can have personal terms of service - his own price list, attached to his profile, according to which the cost of the order is automatically calculated.

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Registration and accounting of vehicles