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Group of programs: Business automation

Software USU

Organization of work of a transport forwarding enterprise

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Program screenshot

The organization of the work of the freight forwarding company in the software "Universal Accounting System" provides for the participation of its employees from different departments in order to fully display all the processes and procedures carried out by the freight forwarding company in the organization of transportation work. At the same time, the improvement of the organization of the work of the transport forwarding enterprise begins immediately - from the moment of installation of the program, which is carried out by the employees of the USU, using the Internet connection for remote work.

Together with the automated information system, the freight forwarding company receives regulation of the activities of personnel in terms of the time and volume of work performed and control over this activity, the organization of effective accounting of vehicles and the work performed by them and control over their condition, the organization of accounting of inventory items used on the freight forwarding enterprise for the organization of transportation work, and control over their consumption, the organization of operational accounting of funds and control over their spending. All this is already an improvement in the organization of the work of a freight forwarding enterprise in comparison with the traditional format of work and increases its profitability by reducing labor costs and accelerating work processes, which leads to an increase in personnel productivity and saving time when exchanging the necessary production information.

The described configuration for improving the organization of the work of a freight forwarding company consists of three information sections in the menu - Modules, Reference books, Reports, where, in fact, information from the same category, but for different purposes, is located - according to the work performed by each section. Sections have the same internal organization and heading, so the transition from one to another does not require "adaptation" - the user works according to the same data presentation algorithms.

The References block in this configuration to improve the organization of the work of a freight forwarding company is intended for setting up work processes and accounting procedures, calculating and organizing calculations according to the officially approved formulas presented in the same section - in the reference and methodological industry base, where all provisions and regulations are collected by industry and norms and requirements for working operations. This block contains information about the forwarding company - tangible, intangible assets, staffing, and others, taking into account which the adjustment is carried out and the rules of the processes are established. This is a non-working section, it is filled only in the first start of the program.

The Modules block in this configuration for improving the organization of the work of a freight forwarding enterprise is a workplace for employees, as it is intended for conducting operational activities, in accordance with the regulations established in the Directories. This section records all the operations performed by the personnel, and the working indications obtained by them during the execution of tasks, contains registers, current documents required for the organization and conduct of transport forwarding activities, including financial reports. Everything that happens at the forwarding company is displayed in this section. This is the only block available to the staff for work - to organize its records, electronic journals are concentrated here, issued to each employee separately.

The Reports section in the described configuration for improving the organization of the work of a freight forwarding company is a place for analyzing the operational activities registered in the Modules, here a number of reports are generated - statistical and analytical, which are designed to solve one problem - it is to improve the organization of the work of a freight forwarding company. It is to improve work processes, which leads to a reduction in the costs of organizing them, to identify factors influencing the formation of profits, to determine production standards according to which profitability can be increased, an automatic analysis of performance indicators is carried out.

It should be noted that the configuration to improve the organization of the work of the freight forwarding company conducts calculations independently - based on standards from the industry base and thanks to the calculation settings, which was mentioned above, including in the calculations costing and calculating piecework wages to its users, which again is the improvement of the organization of work, for example, in the accounting service. At the same time, payroll is organized by the system only within the scope of the volumes of completed tasks that are registered in user logs, if something is not marked in them, then it will not be subject to remuneration. This motivates the staff to work actively in the program.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Who is the developer?

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

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accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The staff works in individual electronic forms, which obliges them to bear personal responsibility for the quality of their information; they are “tagged” with the login assigned to them.

Personnel admitted to the program receive personal logins and security passwords, they provide access to official information within the framework of their duties and powers.

The restriction of user rights guarantees the protection of the confidentiality of information, its safety is ensured by regular backups, according to the work schedule.

Improving the interface has provided multi-user access, which means that users from anywhere can work simultaneously without a save conflict.

To speed up operations, the program uses color-coded readiness, allowing you to visually control the stages of execution without "immersion" in the document and database.

Improvement of electronic forms has led to unification - a unified data entry standard, a unified structure for the distribution of information, unified management tools.

Several databases have been formed in the program, all have the same organization: at the top there is a general list of participants, at the bottom there is a detailing of each position.

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Organization of work of a transport forwarding enterprise