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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Vehicle accounting system

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  Who is the developer?

Program screenshot

A screenshot is a photo of the software running. From it you can immediately understand what a CRM system looks like. We have implemented a window interface with support for UX/UI design. This means that the user interface is based on years of user experience. Each action is located exactly where it is most convenient to perform it. Thanks to such a competent approach, your work productivity will be maximum. Click on the small image to open the screenshot in full size.

If you buy a USU CRM system with a configuration of at least “Standard”, you will have a choice of designs from more than fifty templates. Each user of the software will have the opportunity to choose the design of the program to suit their taste. Every day of work should bring joy!

The accounting system of vehicles in the software "Universal Accounting System" is a system where accounting is carried out automatically, and vehicles that are subject to accounting are under automated control, which records not only their activities, but also the technical condition, the degree of their use, performance of work. For them, vehicles, a special database is formed in the system, where each vehicle is presented separately for the tractor and separately for the trailer, and the vehicle accounting system offers a detailed description for each unit, which includes their technical capabilities and identification parameters, including including the state registration number and the list of documents attached to the vehicle, indicating the validity period.

The vehicle accounting system places this information in different tabs, forming a tab bar from them - each characteristic has its own tab. Technical characteristics, which include speed, carrying capacity, fuel consumption, are adjacent to the data on the vehicle itself - this is the model, make, year of manufacture. The current state of the vehicle - mileage, history of repair work with terms and descriptions, including replacement of spare parts, constitutes the content of another tab, while the next maintenance period is indicated in it in advance in order to book this period and exclude the use of transport.

The accounting system of vehicles for their registration and storage of documentation uses a tab that lists all available registration documents with an indication of the validity period of each. As soon as the term of any of them comes to an end, the accounting system will immediately notify the required employee about the upcoming exchange. Drivers of vehicles make up their integral part, therefore a similar database has been prepared for them, compiled taking into account the qualifications and work experience of each driver, and also having a tab that lists all the flights performed by drivers during their work at the enterprise. The transport database has a similar tab in the accounting system, listing the routes on which the vehicle was used, the driver database, in turn, has a tab on the validity of a driver's license and a tab on the state of health with the results of previous medical examinations and an indication of the next one, when the driver should appear in front of her.

The system of accounting for vehicles (and) drivers provides the most convenient tool for planning their own activities and the activities of vehicles, drivers, taking into account the concluded contracts for cargo transportation and those applications that come to the accounting system regularly from customers - this is a production schedule where periods of employment are conveniently presented vehicles and their maintenance periods, separated by color for easy visualization - blue and red, respectively. By clicking on the blue one, a window will open, where they will be listed, and icons for clarity indicate the work that is planned for this transport for execution - movement along the route with the designation of where and why, an empty flight or with cargo, with or without cooling mode , loading or unloading. By clicking on the red one, the accounting system, including drivers, will show which repairs are planned to be carried out, and if some have already been completed, which ones are still left, and how long they will take. The red color is present in the system of registration of vehicles (and) drivers in order to attract the attention of logisticians planning transport for transportation.

Usually, each transport has its own driver, who can also take an active part in the accounting system, for example, keep track of fuel, mark the sections passed on the route, report unforeseen breakdowns during flights, and other emergency situations. The accounting system gives this opportunity to drivers, technicians, and car service technicians who, as a rule, do not have any computer skills, providing convenient navigation and a simple interface that are so understandable that anyone can quickly master the system, his experience will not be matter. Providing information from drivers, technicians, coordinators provides the system with operational data, making it possible to fully display the real state of the production process in all services of the transport company and promptly make the necessary adjustments to it, if necessary.

Another remarkable quality of the system is the automatic calculations that it carries out during accounting for all work operations, they include the calculation of piecework wages to users, since their work volumes are recorded in the system and nowhere else, the calculation of the cost of the route, taking into account all travel costs for per diem drivers, parking lots, paid entrances, fuel, calculation of the cost of customer orders when placing an application for transportation, etc. At the same time, the system guarantees that all calculations will be accurate and up-to-date, the operations themselves take a split second.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Who is the developer?

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

Download demo version

When starting the program, you can select the language.

You can download the demo version for free. And work in the program for two weeks. Some information has already been included there for clarity.

Who is the translator?

In addition to accounting for vehicles, the system offers accounting of goods, including spare parts and fuels and lubricants, which the company uses in its transport activities and services.

For commodity accounting, a nomenclature is formed, where the entire assortment of goods is presented with the assignment of each stock number and designation of trade characteristics.

The trade characteristics include a barcode and a factory article, through which you can quickly identify the desired position in a huge mass of similar goods.

The movement of goods is recorded by waybills, they are compiled automatically, you must specify an individual parameter, quantity and basis, documents are saved in the database.

The system generates a set of invoices, different in the type of transfer of inventory items, therefore, each type has a status and color to visually highlight them in the database.

A similar database is formed from requests for transportation, it is called the database of orders, all applications have a status and color that correspond to the stages of transportation for visual control.

When adding information from drivers and / or coordinators to their work logs about the passage of the next section of the route, the system automatically changes the status of applications.

To ensure that automatically generated documents comply with all requirements and automate calculations, the system uses a built-in reference base.

Order a vehicle accounting system

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Also you can order custom software development

If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Vehicle accounting system