Car accounting system at a car wash

Date this page was reviewed:
2024-11-05

Video of car accounting system at a car wash

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Approximate time required: 1 hour, 20 minutes

The system of car wash accounting ensures orderliness in the provision of services and ensures the formation of statistical data. At a high pace of work, human factors such as fatigue or inattention can lead to errors and, as a result, the provision of incorrect data. At the same time, customers, cars, services accounting rendered is fundamentally important when analyzing the work of a car wash, further planning, and forecasting. Accounting for the number of serviced cars reveals patterns in the periods of the greatest and least activity of visitors. This may depend not only on external circumstances but also on the quality of the work of certain employees. With comprehensive data, you can regulate staff activities by increasing work shifts during periods of high car owner activity, as well as filter out workers with low efficiency and customer satisfaction rates. All this data accounting is possible by manual method. However, the consumption of resources, both time and labor, and the likelihood of inaccuracies and errors are incommensurate with the level of the expected benefit. One of the best-automated business assistants, the USU Software car wash system, greatly facilitates all the necessary procedures. Saving your time, the system takes over more than 90% of routine daily activities, while at the same period generating reports on the main areas of activity, allowing you to perform highly intelligent functions without being distracted by collecting and processing information. All the necessary information in the system is stored, organized, and available for use by persons who have the appropriate access rights. The car that arrives at the car wash is registered with the owner's data saved in the client base, then the car is assigned to a certain employee indicating the selected procedure. After the order is closed, the system automatically calculates the cost, enter income into financial accounting, write off consumables from warehouse accounting, determine the payment due to performing work employee, and take into account the service in analytical reports. These actions are performed synchronously, instantly, and error-free. This allows maintaining a minimum administrative staff, which is economically much more profitable than having specially hired employees receive all these actions. Also, to help you make your positive decision on the purchase of our product allow acquaintance with the free demo version. By installing a trial version, you can personally be convinced of the optimal price-quality ratio in our development. Automation of the car wash using the USU Software system help to significantly increase the efficiency of the enterprise with minimal investment. Modern technological development admits you and your staff to spend time on what is really important: ensuring client comfort, building long-term and promising relationships with car owners or partners, improving the quality of service, mobilizing all available car wash resources, working to increase profitability and much more. The car wash accounting system helps you achieve your goals in the shortest possible period. The system allows keeping track of all parameters of work: the number of serviced cars, the time spent on one car wash, the number of consumables spent, and much more. A convenient and understandable modular program structure system provides orderliness and quick access to the necessary information. The security of the available information is ensured by the program entrance system only if there is an individual login and password. The system saves a register of the actions performed, indicating the data of the authorized user and the execution time. The manager or administrator or another authorized person can access this registry using the ‘Audit’ function. This motivates employees to perform their duties attentively and on time. The accounting system provides full control over the personnel: after entering all the data of the employee, the system takes into account all the manipulations performed by him, the number of orders and the time of their execution by the washers, the operations performed by the administrative personnel in the system are taken into account. Information about the car and its owner are stored in an unlimited customer base. The accounting system allows entering into the register of services any number of procedures performed with an indication of the price for further use with automatic calculation of the cost. It is possible to create any number of price lists, taking into account possible discounts and individual applications to customers. Possibility of keeping the system record of the car wash. The ability to send SMS, Viber, or email messages to the database across the entire available list, or selectively individually with notifications about the services performed, or about carrying out any promotional events at the car wash. Funds spent on customer communication are automatically included in the expense category. Financial control takes into account all sources of income and expenses, a detailed report is drawn up on the movement of funds for any selected period of time. Financial accounting in any currency is supported, the client is given the opportunity to carry out cash and non-cash payments. Formation of reporting data on the results of the washing operation in the text (tables) and graphical forms (graphs, diagrams) for ease of perception and analysis. In addition to the broad basic functionality, there are some additional options (video surveillance, communication with telephony, employees mobile accounting application, and so on), installed at the request of the customer.