Management of translation services

Date this page was reviewed:
2024-05-19

Video of management of translation services

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Management of translation services, through the multifunctional program USU Software system, helps to cope with large flows of information data and the complexity of filling out various documents, and also provides full automation of translation processes and services, including control over the activities of subordinates and the entire translation company as a whole. The translation services management system from the USU Software company differs from similar software, in its ease of management, but with many functionalities. Our company presents to your attention a modern technologically advanced system for managing translation services for text assignments on various topics and areas of activity. The management system copes and integrates with various software systems used by all translation organizations to keep track of the volume of work done. The translation agency management system works with an electronic database, which in turn helps to quickly enter, process, and save for many years, important documentation, due to regular backups. The difference between the electronic version and paper workflow management is that, firstly, you do not need to enter the same information a thousand times, the data is stored for a long time and you can simply import it, if necessary, from various documents in Word or Excel formats. Secondly, all information and applications are automatically saved in one place, which allows not forgetting about anything and not losing important information, because it is very important to process the translation of the text on time for the reputation of the company. Thirdly, electronic media contain large amounts of information without taking up much space. There is no need to rent archives offices. Fourthly, the documents or information search does not take much time, due to the use of quick contextual search, which provides the necessary information in just a couple of minutes. Automatic filling saves time and enters correct information, without errors and further corrections, knowing all the prices according to the price list. Also, the generated documents, reports, acts contain the only fresh and correct information, even if the details or cost have been changed. Keeping all branches and departments in a unified services management system makes management much faster and more efficient, all employees able to contact each other and exchange information and messages. It should be borne in mind that each employee is provided with a personal access code to work with the system, and a certain level of access, determined based on job responsibilities. The general client base contains not only personal but also contact information with current and completed services for translating text documents, with the ability to attach a scan of the contract and other financial documents. Calculations are carried out in various ways (through payment terminals, payment cards, from a personal account, or at the checkout), in any currencies, based on an agreement. The management system detects regular customers automatically and provides discounts for subsequent translations. Mass or personal mailing of messages is carried out to provide valid promotions, accrue bonuses to bonus cards, about the readiness of the transfer, and the need to make a payment or about the existing debt. Payments to employees are calculated by the system for services automatically, under the strict control of management, based on an employment contract or an oral agreement with in-house translators or freelancers (payments by the hour, by the number of texts, pages, characters with a set tariff, for each character, etc.). The actual time worked is recorded in the accounting system, based on the data transmitted from the checkpoint, upon the arrival and departure of workers from the workplace. Thus, the management can always control the presence of this or that translator at work, and surveillance cameras help with this. Management of the translation bureau and the activities of employees, possibly on a remote basis, through a mobile application that works over a local network or the Internet. It is possible to install the demo version from our website, completely free of charge. Also on the site, it is possible to view services programs and additionally installed modules that increase the effectiveness of the software. By contacting our consultants, you receive a detailed description of how to install a system for translation services management. A flexible and multifunctional management system for translation services makes it possible to carry out control quickly, efficiently, and most importantly, in a comfortable environment. A beautiful and multi-window interface for services allows placing everything at your own will, by placing one of the many developed templates on your desktop and develop your own individual design. Each employee is provided with a personal account access key to carry out their job duties with translation services. The head of a translation company for services has the right not only to enter information but also to correct it, track the actions of translations, services, and the state of the audit. All data was automatically saved in the accounting table, in one place, which allows remembering about all applications and fulfilling them exactly on time. Electronic maintenance makes it possible to quickly enter data, due to automatic input, import information from any ready documents, and carry out a quick contextual search, in just a couple of minutes. There is the ability to contain large amounts of informational data. Payments are managed in various ways, in cash (at the checkout) and by bank transfer (from payment cards, through payment terminals, etc.). Time tracking is recorded in the program, due to the data transmitted over the local network from the access control. Payments to employees are made based on an employment or oral agreement. A common client base allows storing contact, personal data, and attaching scans of contracts, payments acts, etc. Mass and individual mailing of messages is carried out to provide important information. In the services management system, completed and planned transfers for certain clients are noted. In the USU Software program, various accounting documents are generated. The generated reports and graphs help to make various important decisions in matters of managing the company for services and translations. Debt report management identifies debtors. Customer rating determines regular customers who receive bonuses, which can then be used in calculations. Financial movements are recorded in a separate table, which makes it possible to control income and expenses. Integration with surveillance cameras, provides round-the-clock control, to control the translation services. The absence of a monthly subscription fee saves money and distinguishes our application from similar control systems over services. You can download the demo version from the site, completely free of charge.