Rating: 4.9. Number of organizations: 759

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting logbook of a treatment room

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Program screenshot

The accounting logbook of the treatment room in the USU Software system is kept in automatic mode — employees just need to enter the necessary data in the lines allocated for this, which is done almost automatically, since the visibility and format of electronic forms allow working in this mode, eliminating errors. If something is entered incorrectly, the software configuration of the treatment room logbook itself draws the employee's attention to the inaccuracy. The treatment room, with the traditional method of keeping records, has a fairly large number of logbooks that must be filled in manually after each visit of the patient — this is a logbook of procedures, a logbook of blood sampling, and many others. Of course, keeping such numerous logbooks significantly reduces the time of staff in the treatment room to perform basic patient care duties.

Furthermore, all these records need to be systematized, calculated in order to compile a report on the work performed by the procedural office. The automated logbook of the treatment room summarizes the results of activities independently, providing an accurate report on the number of patients received, services provided, each analysis, etc.

Who is the developer?

At the same time, the employee does not even have to think about where to write this or that report on the operation performed — the system of the accounting logbook of the treatment room itself sorts its readings according to the corresponding logbooks, which, by and large, are one large document. Or there is a logbook that contains everything the results of the accounting of the treatment room, which are easy to sort according to the status assigned to each type of procedural accounting. Each has its own color, which allows you to visually divide the huge and growing database. Accounting with analyzes and other procedures are carried out using a bar code printed on the form with an appointment to the treatment room, according to which the appointment is detailed and the services provided are personalized — both for the patient and for the analyzes taken from him or her. This suggests that the system of the logbook of the treatment room is integrated with electronic equipment, speeding up many accounting operations, including the systematization of information by type of accounting, patients, and employees. In addition to a bar code scanner, they also use a data collection terminal, which is convenient for carrying out inventories, and a printer for printing labels. This makes it possible to mark test tubes in accordance with their intended purpose, and electronic scales.

In the registry or the cash register, if it functions separately, they use a fiscal registrar, a printer of receipts, and a terminal of accepting non-cash payments, which read or transmit information directly to the system of the accounting logbook of the treatment room, which increases its accuracy and eliminates the possibility of correction of payment data. There are integration with other equipment, for example, video surveillance cameras. This allows you to organize video control over cash transactions when you can compare the information added by the cashier to his or her accounting logbook, as well as the data on the trade, presented by the system of treatment rooms’ accounting logbook in video captions, where there is the real content of the cash transaction — amount to be paid, method of payment, basis.

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When starting the program, you can select the language.

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To visit the treatment room, the patient, having made a payment, receives a receipt indicating the procedures and their cost with a bar code printed on it. When it is transferred to the treatment room, the bar code is read and the labels are prepared with its application of labeling the tubes if these are analyzes. Information is automatically distributed across all documents related to a given patient, including entering into his or her personnel file, which the configuration of the treatment room logbook forms in CRM — a single database of customers, if the medical organization keeps accounting records of its patients since the treatment room accounting can work both autonomously and in the department of a medical center, a polyclinic, where such a record should be placed. Each employee has personal logbooks of keeping records of their work, noting in them the performance of all operations, including taking into account the bar code in the patient's receipt, so you can always track who provided what services and to whom in case the patient is dissatisfied with their quality. The system of the treatment room logbook, as mentioned above, will independently select all information from such logbooks, sort it and offer it in the general logbook as an aggregate indicator.

The employee is interested in the prompt addition of his or her readings to the personal logbook since based on the information collected in it, the automatic calculation of piecework wages for the period takes place. Work performed but not marked in the logbook is not subject to payment, so the staff tries to record all their actions, which, in turn, allows the system of the treatment room logbook to correctly describe the processes operating in the medical institution. For convenient selection, each category of analysis is assigned its own color. This allows you to speed up the procedure of registering a visitor to the treatment room and differentiate test tubes. The program saves all analysis results by date, by category, by visitors, by laboratory assistants. By any of these criteria, you can find the required study. The program allows you to attach any documents, images, X-rays, and ultrasound studies to logbooks, which makes it possible to have a complete picture of the medical history.

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Accounting logbook of a treatment room