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Group of programs: Business automation
Journal of accounting of maintenance
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If you buy a USU CRM system with a configuration of at least “Standard”, you will have a choice of designs from more than fifty templates. Each user of the software will have the opportunity to choose the design of the program to suit their taste. Every day of work should bring joy!
The maintenance journal of accounting in the USU Software is automated, which means that the indicators in it are formed by the automated system itself based on data from the personnel work logs.
Different repairmen may be involved in maintenance, depending on their specialization and qualifications. Each of them notes the result of their actions in a personal electronic journal since the software of the maintenance accounting journal provides the separation of responsibility and access rights to service information, assigning to everyone who will work in it, individual logins and passwords protecting them, which form individual workers zones with personal work logs to keep records of their own activities and entering readings. The responsibility of the software of the maintenance accounting journal includes collecting these readings, sorting them by purpose, and forming the final result in the form of an aggregate indicator placed in the maintenance logbook to display the current state of the object for which maintenance was carried out.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-11-05
Video of journal of accounting of maintenance
The vehicle maintenance accounting journal is a generalized result of the activities of repair services that carry out vehicle maintenance, according to the plan drawn up for each vehicle, and considering its real technical condition, which depends on the operating conditions, degree of use, year of manufacture, and others. The accounting journal draws up a schedule considering all subordinate vehicles, information about which is consolidated into one database, regardless of belonging to different services. Based on the information about each vehicle, personal schedules are formed, considering the terms of previous maintenance and their results, then the software of the maintenance accounting draws up a generalized plan with the lowest time costs of implementation and optimal for each service where there are vehicles that are included in the technical calendar.
As soon as such a calendar is formed, the vehicle maintenance journal accounting assumes obligations to control the timing of its implementation, over the readiness of each vehicle for maintenance in the period specified, so that the service, which is in charge of the vehicle, does not plan work with its participation. To do this, the program of the maintenance journal sends a notification in advance to all ‘owners’ of the vehicle about the approach of the period when maintenance will begin. The form of such notifications is pop-up windows in the corner of the screen, by clicking on which, a direct transition to the subject of interest mentioned in the message is carried out.
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Chief programmer who took part in the translation of this software into different languages.
For example, upon notification of an imminent technical service, the transition goes to the compiled calendar, while the service that received the notification sees only information about those vehicles that are registered with it, information about other vehicles is not available to it. This works by limiting access configured by the magazine, or rather, by the accounting journal, in order to preserve the confidentiality of service information. It should also be noted that the system has convenient navigation and a simple interface, which allows repairmen to successfully master the functionality, despite the level of their user skills, this is important for the enterprise since it saves money on additional training. In the case of the vehicle maintenance accounting journal, nothing is needed, especially after its installation and configuration, performed remotely by our employees via the Internet, there is the same remote training seminar with a demonstration of all the capabilities of an automated accounting system, which is quite enough to understand what algorithm of actions in the log.
Moreover, the application of the accounting journal offers unified electronic forms, a single rule for data entry, and the same tools to manage them, which makes it easy to remember this algorithm. It should be added that the larger the number of users, the better the description of processes will be, and this is important since it makes it possible to avoid emergency situations, the solution of which is often accompanied by unplanned expenses. The accounting software conducts all calculations and offers a convenient form to assess the work during the maintenance of the vehicle - this is a special window where the initial data on the object is entered with clarification of the problem, on the basis of which the automated system forms a work plan with a detailed list of repair operations and materials, details, spare parts, which are required to ensure their implementation.
Order a journal of accounting of maintenance
To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
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Journal of accounting of maintenance
Moreover, the journal of maintenance accounting automatically draws up a specification of the work plan and, according to it, reserves the materials and parts that will be needed in the warehouse. Due to the compiled schedule, the warehouse always has the necessary stock of them since the software of journals monitors the timing of work and deliveries, ensuring the required availability. The program also provides a comparative analysis of the scope of work and spare parts that was planned and what was implemented both in this period and in the past.
Several databases are formed in the program, they have the same format and different classification, but they are all divided internally into certain groups to ensure convenient work with them. The nomenclature divides the entire assortment into categories according to the generally accepted classification, this allows you to work with product groups, making it easier to find a replacement for the missing product. A single database of counterparties divides its members into categories according to common criteria, they are approved by the company, target groups increase the effectiveness of even one contact. The order base divides all orders by status and colour to them, they are assigned to indicate the stage of work in order to visually control the time and readiness of the order. The journal of documents of primary accounting assigns status and colour to invoices according to the type of transfer of goods and materials, which visually divides the base, which is constantly growing over time due to the movement of stocks.
In the nomenclature, each commodity item has a number and trade characteristics that make it possible to identify it among similar goods - a barcode, an article. Invoices are generated automatically, each one is numbered by the date of registration, a document can be searched for by various parameters, including supplier, brand, employee. The system compiles all the documentation automatically - the autocomplete function freely operates with information, accurately selecting the desired values from the total mass and the request form. The program includes a set of templates for any purpose with mandatory details, logo, forms that have an officially approved format for each type of reporting.
The accounting journal has built-in information and reference base that monitors the format of reports, the norms to perform operations, monitor edits to industry standards. The information base contains instructions, regulations, decrees, acts, calculation formulas, which allows you to normalize processes, set up the calculation of operations. The calculation of work operations, considering the norms and rules for their conduct, allows you to assign each monetary expression, which is involved in all calculations where this operation is. Automation of calculations leads to the automatic calculation of piecework wages, the calculation of the cost of the order, the calculation of its value according to the price list. The software can be easily integrated with electronic equipment, which improves the quality of operations in the warehouse, simplifies the inventory, and enhances control over execution. It performs automatic analysis of activities, evaluates personnel, counterparties and identifies non-productive costs, factors influencing profits, illiquid assets.