USU ›› Programs for business automation ›› Program for the shop ›› Instructions for the program for the store ››

How to add a product and post it?

Create an invoice

How to add a product and post it? First, in the center of the window, you need to click on the button "Goods receipt" .

Any movement of goods is issued in the form of an invoice. This can be both the receipt of goods and the movement between warehouses. Now you need to choose the nature of the movement of goods. For example, let's select ' Goods Receipt '.

Green buttons allow you to create a new waybill of the desired type. And the blue button makes it possible to work with a previously created invoice.

Invoice basic information

Next, enter the basic information for the invoice.

The current date will be filled in automatically. You can change it if the goods arrived on a different day.
Also, the field will be filled in by itself, in which the legal entity to which you want to register the receipt of goods is indicated. If you have several legal entities, you can select the required organization from the list.
Now let's move on to the two main fields that the user fills in when the goods arrive. The first is the name of the warehouse or store where the goods arrived.
The second is the name of the supplier you purchased the product from.
The currency for settlement with the supplier will be automatically filled in. It is determined by the price list , which is assigned to the counterparty .
When you have finished filling in the fields, click on the ' Save invoice and start listing ' button.

Add item to invoice

Now begins the process of entering the goods that were purchased into the invoice. To add each item, click on the green button ' Add item to invoice '. As you may have noticed, in the ' USU ' program, the green buttons indicate that a new entry will be added.

Product search by barcode

If you have already received some products, then you do not need to add its name to the nomenclature a second time. A product already in the database can be easily found by barcode.

Product search by part of the name

Or it is possible to search for products by part of the name. And then select the desired product from the proposed list.

Adding a new item

In the case when you come across a fundamentally new product that you have not worked with before, you will not be able to find it using the search. In this case, it is possible to immediately register a new nomenclature.

Opens the registration form for a new nomenclature.

See the detailed description of the fields for the item nomenclature .

And when you register a new product, you can assign an image to it .

Selecting goods to be included in the invoice

When a product is found or added, click the ' Select Product ' button.

You can also select by double-clicking on the desired item.

Adding an entry to the invoice

Once the item is selected, you can continue adding the entry to the invoice.

When purchasing goods from a foreign supplier, the interface will be slightly different. Added the ability to specify the exchange rate.

Purchase price
The first thing you need to enter is the Purchase Price .
If you pay for goods in a foreign currency, you will be able to specify the exchange rate and immediately see the equivalent of the purchase price in national currency.
On the chart on the right, you can see in parallel how the purchase price has changed over time. The red line on the chart is the buy price and the green line is the sell price.
When working with foreign currency, our system will also display a graph of changes in the exchange rate.
Selling price
Next, you control the Sell Price . You can change it immediately if necessary. To change the price for a specific price list , first select the desired price list from the list.
You will have the opportunity to work with both local and currency price lists.
Quantity of goods
And finally, it remains to enter only the Quantity of the goods .
At this moment, the ' USU ' program will immediately display the current balance of this product in all warehouses and stores. The values will be shown on the chart based on the quantity entered. That is, you will see how many products there will be, taking into account the current receipts.
The adjacent diagram will analyze the sales volumes of this product. You will have access to information about the current demand and its recent changes.
Our intelligent system will immediately calculate how many days of uninterrupted work you will have enough current balances. The number of days will be calculated based on the current quantity of the product. Such planning will help eliminate lost profits.
The sensor for displaying the number of days of uninterrupted operation has a multi-colored scale border. If the amount of goods is enough for a month or more, then the arrow of the sensor will point to the green area. If there is enough production to work for two weeks or more, then the sensor arrow will fall into the yellow area. If from one to two weeks - the area under the arrow will be orange. And so on. The more critically short the period of uninterrupted operation, the more alarming the color will be under the arrow.