Rating: 4.9. Number of organizations: 802

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Vehicle accounting book

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Program screenshot

A screenshot is a photo of the software running. From it you can immediately understand what a CRM system looks like. We have implemented a window interface with support for UX/UI design. This means that the user interface is based on years of user experience. Each action is located exactly where it is most convenient to perform it. Thanks to such a competent approach, your work productivity will be maximum. Click on the small image to open the screenshot in full size.

If you buy a USU CRM system with a configuration of at least “Standard”, you will have a choice of designs from more than fifty templates. Each user of the software will have the opportunity to choose the design of the program to suit their taste. Every day of work should bring joy!

The vehicle accounting book in the "Universal Accounting System" software has an electronic format that may differ from the traditional printed one, but when printed, the officially established form of the accounting book is formed. Vehicles enter the balance of the enterprise and must be subject to accounting, and it does not matter at all how soon they will be put into operation. All vehicles are given an inventory number, according to the numbering that is presented in the vehicle accounting book, where they are all listed as they arrive at the enterprise. The assigned number is not transferred to other vehicles, even if their first "owners" were sold and / or decommissioned.

An electronic vehicle accounting book is, in fact, a database of vehicles formed in the automation program, where a "personal file" is established for each vehicle, which indicates the assigned inventory number and other personal information, including the make and model, state registration number , year of manufacture and numbers of the main parts of the vehicle, in particular, the number of the engine, body, chassis, as well as the passport number, date of receipt and date of cancellation. In addition to this information, which must be placed in the accounting book, the transport base also contains information about the technical condition of the vehicle, indicating the mileage, speed, carrying capacity and a list of replaced parts, assemblies and other names of repair work. It also marks all maintenance periods and determines the dates for the next technical inspection, indicates the flights performed on specific routes.

This information about vehicles is entered into the electronic database in the course of work by vehicles, therefore, such a database is a more detailed source of information than a traditional accounting book. In addition, the electronic database (read - the accounting book) contains data such as fuel consumption by a vehicle - standard and actual, since the automated accounting system provides information on the calculated indicator for all types of vehicles and the actual one obtained by measuring fuel in tanks up to and after the flight. In the electronic book of accounting, it can be noted which of the drivers is attached to specific vehicles, what is the wear and tear of car tires, the battery charges are recorded and other current information.

In theory, a traditional accounting book is intended for keeping an inventory of vehicles, while an electronic accounting book allows you to organize more quantitative accounting. This is the advantage of the electronic format, since the company independently decides what information it needs and how it is more convenient to place it in the book, and the information that is required in printed form for submission to various inspection bodies will be automatically transferred to the format prepared for printing. ... In the e-book format, in addition to the transport database, other databases are presented that are required by the car company to carry out efficient transportation activities, including the counterparty database and the nomenclature, which contains the range of products used for industrial and economic activities. This is a kind of electronic accounting books, in the first case - interactions with customers and suppliers, in the second case - the movement of goods in the enterprise.

In addition to them, a database of drivers has been formed - an electronic book, where the qualifications, experience and volume of work performed by the driver at this enterprise are noted, and this information is regularly updated - transportation is carried out, the number of flights worked is growing, penalties and incentives appear. An e-book can be attributed to the production schedule, where the planning of transportation takes place, and from the information provided in it, it is possible to assess the efficiency of using transport at the enterprise. An electronic book is a database of orders created to register requests from customers, while it contains completely different requests, including an order for transportation and / or only for calculating its cost. An e-book can be attributed to the base of invoices, compiled automatically when moving goods and sending goods, while the generated documents are divided by statuses in accordance with their purpose.

The e-book is a convenient format for keeping records of all types of enterprise activities, as it displays their current state, which allows you to quickly assess work processes and make an appropriate decision on their correction. It should be noted that several users of the automated system can work in one e-book at once - each has personal access in the form of an individual login and a security password, which divide the information space, forming separate work zones that do not overlap even when conducting one operation. The conflict of saving records in books is also excluded - the multiuser interface completely solves this problem.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Who is the developer?

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Download demo version

When starting the program, you can select the language.

You can download the demo version for free. And work in the program for two weeks. Some information has already been included there for clarity.

Who is the translator?

The program is available to users with any skill level, since it has a simple interface and easy navigation, which allows attracting personnel from production to work.

Participation in the program of personnel directly involved in transportation ensures timely receipt of operational primary information for correct accounting.

Timely receipt of operational primary information allows the company to quickly respond to identified deviations from the plan, to emergency situations on the road.

The production schedule formed in the program plans the activity of each transport by date, indicating the periods of employment in blue, the period of repair in red.

When you click on the blue period, a window opens with detailed information about the types of work that are planned for the transport with details by time, mode of movement, route.

When you click on the red period, a window opens with detailed information about the work that was performed by the car service, indicating the replaced parts, and which ones still remain.

Such regulation in terms of time and scope of work makes it possible to exclude inappropriate use of transport, unauthorized visits and the facts of theft of fuel and oil.

Regulation of personnel activities in terms of time and volume of work leads to an increase in labor productivity, freight turnover, sales volumes and, consequently, profitability.

Order a vehicle accounting book

Buy a ready-made program

Also you can order custom software development

If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Vehicle accounting book