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Group of programs: Business automation

Software USU

Vehicle accounting at an enterprise

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Program screenshot

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If you buy a USU CRM system with a configuration of at least “Standard”, you will have a choice of designs from more than fifty templates. Each user of the software will have the opportunity to choose the design of the program to suit their taste. Every day of work should bring joy!

The accounting of vehicles at the enterprise, whose maintenance is organized by the software "Universal Accounting System" in automatic mode, increases the efficiency of not only accounting, but also the operation of the vehicles themselves, which, therefore, leads to an increase in the profitability of this enterprise. The software configuration for accounting of vehicles at the enterprise is a program for the automation of a transport enterprise that owns vehicles, which are the main means of production and are intended for carrying out transportation activities.

Keeping records of vehicles at the enterprise excludes the participation of personnel in it, since the accounting procedures are automated, which only has a beneficial effect on the accounting itself, since the speed of its maintenance increases many times, as does the accuracy of its results. The duties of employees at the enterprise include only registration of their own indicators obtained during the performance of duties, while the input of operating values must be completed in a timely manner - immediately after the work operation, since the software configuration for keeping records of vehicles at the enterprise requires operational data - as their receipt provides for the maintenance of the recalculation of current indicators and the provision of a new result, taking into account the changes made.

And the faster the information arrives, the more correctly the automated accounting system will display the actual state of the workflow at the enterprise, the maintenance of which it controls. In order to motivate staff to add their own data at the right time, the software configuration for keeping records of vehicles at the enterprise calculates monthly remuneration automatically, taking into account the work performed and registered in the system, if some information is not enough, then they will be taken into account in the calculations.

This condition increases discipline in the working ranks, since among the users there may be not only specialists and accountants, but also drivers, technicians, operators and coordinators who may not have a sufficient level of user experience, but will easily master the software configuration for keeping records of vehicles on enterprise - it has a simple interface and easy navigation, so it is available to everyone, regardless of skills.

In the software configuration for keeping records of vehicles at the enterprise, a transport database is presented, which lists all vehicles that make up the company's vehicle fleet or are used as involved in carrying out transport operations. The essence of the base is that it presents the history of each vehicle, which is divided into two parts - a tractor and a trailer. In the database, registration data is presented for each separately, the validity period of documents is indicated, which the software configuration for keeping records of vehicles at the enterprise keeps under its control, notifying in advance about the imminent completion so that the vehicles are fully ready for the next trip.

When registering a vehicle, a special form opens - a window where all information is entered, including the brand, model, year of manufacture, mileage and carrying capacity, weight of each part, etc. All information from the form is automatically formatted for a convenient and clear view of the base, so that it is easy to work with it - the upper half of the screen is a list of cars, in the lower half there is detailing according to documents, technical parameters, the results of maintenance and technical inspections, the amount of work performed for each unit ... The software configuration for keeping records gives a complete picture of the content of the transport, controls the timing of not only documents, but also technical maintenance, since the state of the transport affects the fulfillment of its obligations by the enterprise.

The accounting of the work carried out with the involvement of transport is organized in the production schedule, where the periods of the vehicles being repaired and on the voyage are marked, while the schedule details the work performed in relation to cars and the work performed by motor transport. To account for expenses, the automated system independently makes calculations - preliminary, in accordance with the established norms, and upon completion of flights, actual ones, identifying deviations between these values. These calculations include the consumption of fuels and lubricants, daily allowance for drivers, payment for parking and paid entry to various production areas.

For example, drivers and technicians independently register information about the route completed, indicating the mileage on the speedometer, the remaining fuel in the tanks, and on the basis of these data, the accounting system calculates the actual consumption of gasoline, comparing it with the planned costs. The input of false information is excluded due to the regular control of the information added by the employees by the management and its compliance with the current state of affairs and due to the balance of indicators, which is established by the accounting system itself by the formation of interconnection between all the values that are present in different information categories, fixing their state.

Who is the developer?

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

Download demo version

When starting the program, you can select the language.

You can download the demo version for free. And work in the program for two weeks. Some information has already been included there for clarity.

Who is the translator?

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Many employees of the organization have access to official information; to maintain confidentiality, separation of user rights is provided within the framework of competencies.

Employees receive personal logins, security passwords to them, which restrict access to the entire volume of service data, opening only the one that is required for work.

Logins and passwords provide employees with separate work areas that do not overlap with each other, and personal work documents available only to management for control.

The program organizes the automatic generation of waybills, waybills, all accounting documents, a package for escorting goods, orders to suppliers, etc.

The automatic calculations performed by the program are based on the calculation of work operations, adjusted taking into account the standards established in the industry, the rules of execution.

The program is installed by USU employees using remote access via an Internet connection; after installation, a free master class is offered for quick mastering.

Order a vehicle accounting at an enterprise

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Vehicle accounting at an enterprise