Rating: 4.9. Number of organizations: 125

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Organization of accounting of transportations

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  Who is the developer?

Program screenshot

A screenshot is a photo of the software running. From it you can immediately understand what a CRM system looks like. We have implemented a window interface with support for UX/UI design. This means that the user interface is based on years of user experience. Each action is located exactly where it is most convenient to perform it. Thanks to such a competent approach, your work productivity will be maximum. Click on the small image to open the screenshot in full size.

If you buy a USU CRM system with a configuration of at least “Standard”, you will have a choice of designs from more than fifty templates. Each user of the software will have the opportunity to choose the design of the program to suit their taste. Every day of work should bring joy!

Organization of transportation accounting by the USU Software is in the ‘References block’ - one of the three sections that make up the automation program menu for enterprises that specialize in transportation. The other two blocks, ‘Modules’ and ‘Reports’, carry out different activities. The first of them is operational, where the actual accounting and organization of transportation are carried out. The second is evaluative, where both the organization itself and accounting of transportation are analysed.

If we consider the organization of transportation accounting in the Directories block, it should be noted that it begins with the placement of information about the organization itself, which is engaged in transportation, including information about its assets, intangible and material, staffing table, branches, warehouses, sources of income, items of expenditure, customers who order transportation, carriers that provide their transport for transportation, and others. Based on this information, the regulation of work processes is established in the block and already considering it, the organization of traffic accounting is carried out. In other words, the hierarchy of accounting procedures is determined. The accounting method and calculation type are selected, which are performed automatically in the program.

To ensure automatic calculations, a regulatory and reference base is built into the References section, which contains all the provisions and regulations of the industry, norms, and rules to perform operations related to the organization of transportation, based on which the calculation is organized such as the cost estimate of each operation, which allows you to decompose the production process into elementary components, or operations that have a specific cost. When organizing the calculation, including the calculation of piecework wages to personnel and the cost of routes, the final indicator will be the sum of the costs of those operations that are included in the volume of work for which the accounting and related calculations are kept.

Who is the developer?

Organization of transportation accounting requires the formation of databases to account the activities of objects and entities that are participants in transportation or related to their organization. For example, the organization of accounting for goods and cargo prepared for transportation is implemented through the nomenclature, where all the listed items have their nomenclature number. Their movement is recorded by way of invoices in automatic mode, which also form their base. To organize customer accounting, a CRM system is provided, which contains their personal and contact data. The history of interaction can be saved, and work is planned with each of the clients. For organizing the accounting of transportations, the most significant database is the order database, where all the orders that have ever been received from customers are concentrated. To organize this database, applications are being registered using a special form called the order window.

It should be noted that work in databases is already transferred to the Modules block since the current work is the subject of operational activities, while the Directories block is only settings and reference data, considering which the organization of the production process is taking place. Accounting and organization of transportation are carried out in Modules, and the order window is prepared just for the organization of transportation following the client's request. The order window has a special format. All electronic forms intended to enter information, primary or current, have this format.

The feature of the accounting organization program is that data entry is not carried out from the keyboard but the option corresponding to the application is selected in the drop-down list box and only the primary information is typed manually. This method of entering information allows you to avoid mistakes when specifying important parameters and because filling out such a form provides the entire package of accompanying documents generated automatically for the organization of transportation. It is quite clear that it guarantees correct drawn up documentation and allows you to do it without any problems with transportation.

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You can download the demo version for free. And work in the program for two weeks. Some information has already been included there for clarity.

Who is the translator?

Accounting and organization of transportation should be properly assessed to determine any ‘bottlenecks’ in time as they negatively affect the effectiveness of the organization. For this, the Reports block is presented, where an automatic analysis of all activities of the organization is carried out and internal reporting is drawn up, due to which you can find a lot of useful and interesting things that are important for the development of the organization. The reporting is presented in an easy-to-read form - tabular and graphical, where you can visually immediately determine the participation of each working indicator in the formation of profits and spending money. Identify new trends in the dynamics of their changes: growth or decline. Establish the reasons for the deviation of actual costs from planned. The analysis helps to identify shortcomings in the organization of transportation accounting and find additional resources to increase the profitability of the organization, assess the effectiveness of personnel, identify the most profitable routes, and the most convenient carrier.

Accounting for goods and cargo accepted for storage is carried out using the nomenclature. The commodity items presented there have their number and individual trade parameters. Commodity items in the nomenclature are divided into categories, according to the attached catalogue with a generally accepted classification. This speeds up the process of generating consignment notes. The formation of invoices, as well as other documents, is automatic. The invoice database is divided into statuses, which indicate their type. Each status has a certain colour. To draw up an invoice, the employee indicates the name and quantity of goods. The finished document has an officially adopted form.

The client base is also classified by categories, but in this case, it is chosen by the company. The catalogue is attached, which is convenient and allows you to work by target groups. The CRM system continuously monitors customers by the latest dates of contacts and generates a daily work plan for each manager, controlling its implementation.

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Organization of accounting of transportations