Automation for translators

Date this page was reviewed:
2024-05-19

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Translators' automation can be done in a variety of ways. Depending on what and how the company intends to automate, you can get by with free tools at hand, or use a specialized program. In a general sense, automation refers to the transfer of the execution of any operations from translators to a mechanical device. Historically, automation began by replacing the simplest manual steps in the manufacturing process. A classic example is an introduction by G. Ford of the assembly line. Later, until about the middle of the 60s of the 20th century, automation followed the path of more and more transfer of physical translators operations to the mechanisms. The creation and development of computers laid the automation of human mental activity foundation. From elementary computational operations to complex intellectual translators processes. Translation activities also belong to this group. Conventionally, the automation of operations performed by translators can be combined into two large groups: the actual implementation of the translation (words search, formulating sentences, editing the translation) and the organization of work (receiving an order, dividing the text into fragments, transferring the translated text). To the operations of the first group, there have long been free programs that provide a simple replacement of words - as a result, an interlinear appears. Automation of the translators' actions of the second group is also possible with the simplest translators tools, for example, by creating folders on the server or sending texts by e-mail. However, these methods poorly provide the speed and quality of translators' work. Consider a situation when a company was contacted with a text of about 100 pages. It is clear that the client wants to get the result as quickly as possible and of the highest quality possible. At the same time, under the quality in this case we mean the absence of translators errors, the preservation of the integrity of the text, and the unity of terminology. If translators perform the entire task, they ensure the integrity of the text and the unity of terminology, but a relatively long time work. If you distribute the task among several translators (for example, transfer 5 pages to twenty translators), then the translation is done quickly, but there quality problems. A good automation tool will allow in this case to provide an optimal combination of timing and quality. Typically, such a tool has the ability to create a glossary of the project. It can contain a list of terms and templates of standard phrases that should be used to translate this material. Translators working on different passages only use tokens from the glossary. Hence, terminological consistency and the integrity of the translation are ensured. Another important function of translators' automation is the high-quality accounting of distributed tasks between performers. As a result, the head of the agency always has an accurate picture of the workload of full-time employees and the need to attract freelancers. This makes it possible to optimally allocate available resources and have a competitive advantage due to the speed and quality of execution. Thereby, the money spent on automation tools quickly returns due to more efficient activities and growth of the customer base. A general customer base is created, in which all the necessary contacts and other data are entered. The company is protected from the client's lock on a specific employee. Customers are in contact with the translation agency as a whole. To each partner, you can record both already completed and planned work. The manager has the necessary data to plan the work of the organization and can timely acquire additional resources. For example, conclude additional contracts with freelancers if a large order is expected. You can make a general SMS mailing, or set up individual reminders, for example, about the readiness of the application. Contact persons receive information in accordance with their interests. The efficiency of mailings is higher. Automatic filling of contracts and forms. Saves time and formation of documents employees effort. Grammatical and technical errors are excluded when filling them out. Ability to appoint both full-time employees and freelancers as performers. Optimal use of resources and the ability to quickly attract large order additional employees. All files required for work can be attached to any specific request. The exchange of both organizational documents (for example, contracts or the finished result requirements) and working materials (auxiliary texts, ready order) is facilitated and accelerated. The automation program provides statistics on the orders of each consumer for a certain period. The leader determines how important this or that client is, what is his weight in providing the organization with the work. The ability to get information on payment for each order makes it easy to understand the value of a customer for the company, clearly see how much money he brings and what costs it costs to retain and ensure loyalty (for example, the optimal discount amount). Translators' salaries are calculated automatically. You can get a report that accurately reflects the volume and speed of completion of the task by each performer. The manager easily analyzes the income generated by each employee and creates an effective motivation system.