Automation for translations accounting

Date this page was reviewed:
2024-05-19

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Automation of translations accounting is sorely needed for both large and small businesses, taking into account the ever-growing translations' needs. Automation of translations accounting is needed to optimize working time and to record, the time worked, text assignments, routine duties, because in addition to translations, it is necessary to record data in accounting tables and confirm in writing. In any area in which the provision of any service or service is carried out, it is necessary to approach every even small issue with all responsibility, since the client is the profit of any organization. Hence, it should be borne in mind that how the receipt is made. Processing and storage of documents and information directly depend on the quality of the services provided. For example, an application has been received from a client to the translations of a text task, and if the statistic is entered incorrectly, the text or personal statistic of the customer may be lost or completely forgotten, and the client remains dissatisfied because the application was not completed on time. Hence, the status of the organization is lowered due to negative reviews. To prevent this from happening, it is necessary to put into use automated software to the automation of accounting, control, maintenance, and storage of document flow and other routine duties to reduce the time spent and relieve the burden of translations. There is a huge selection of different applications on the market that are configured to automate the activities of an organization, differing in configurations, modular saturation, and cost. The difficulty lies in the very choice of the required application since not all programs meet the declared characteristics. Our automated product USU Software system is one of the best applications on the market and differs from similar developments in its versatility, automation, ease of use, affordable cost, no monthly subscription fee, and optimization of translators' working time. Our universal and multifunctional program to automating the accounting of translations allows working synchronously and efficiently, several open windows simplify work and save time. Optimization of the work of translators, in a common database, make it possible not to make mistakes. Maintaining a common automation all branches and departments base, ensuring the smooth operation of the entire automation of translations enterprise, and employees have the right to exchange information and messages with each other. If necessary, translators at any time can view the necessary information to work with translations of texts, but only a certain circle of employees have the right to access them, presented based on job duties. An easily accessible interface makes it possible to immediately start translations since it is so quickly learned that it does not require prior training. Automation of the general client base allows entering contact and personal information of customers, where it is also possible to enter information on translations, payments, debts, terms of the work of a particular text data, etc. Sending messages to customers is carried out, both in a general form and personally, to provide information to customers about the readiness of the application, about the need to make a payment, current promotions, etc. In the tables of automation of accounting translations, various information is indicated, such as customer data, the topic of a text task, number of characters, work deadlines, cost, contractor's data, etc. Hence, you can always control the activities of each translator, at what stages this or that translations work is, as well as control the translators working in the headquarters and freelancers. Payments are made in various ways, in cash and by bank translations (through payment terminals, payment cards, from a personal account, or at the checkout). The USU Software application for automating translations allows working remotely when connected to the Internet. Control the processes of the translators, form tasks, check the completed work, track their presence at workplaces, all this, and much more, possibly through the use of a mobile application. A free trial demo gives you the opportunity to independently verify the effectiveness of this universal development, on which our developers worked, taking into account all the nuances. Contact our consultants who happy to help with the installation and advise on additional modules to be installed. A quickly assimilated and easily manageable USU Software program for automating the accounting of translations allows working on translations in a comfortable environment and not spend a lot of time and effort. The automation of the universal accounting system is equipped with many modules that simplify routine duties. Recording of working time and translations is carried out offline, in electronic form, which admits the head to control all stages of the translators' activity. Based on the completed applications, salaries are accrued both for official translators at the headquarters and freelancers. There is also automation of filling out documents and contracts, which simplifies the work and introduces correct information, without errors, and exchange of information and messages between employees. A general accounting system with full automation allows having access to translations' data, with a personal level of access. Automation of accounting of the work done is recorded by translators in a table, offline. The general client base allows operating with customer information and entering additional information at your discretion. In a separate system, it is possible to record data, according to requests, customer data, the topic of a given translations task, taking into account the number of characters and the established tariffs, noting the deadlines for the work and the contractor (thus eliminating confusion and stagnation). Sending messages makes it possible to notify customers about the readiness of an order, the need to pay for services, current promotions, etc. Payment is made in various ways, both in cash and non-cash, taking into account the currency that is convenient for payment. The absence of a monthly subscription fee distinguishes our software from similar programs. The free trial demo version provides an assessment of the quality and multifunctionality of universal development. In the accounting automation system, it is realistic to mark both the completed and the application being at the translation stage. Automation of filling out contracts and other documentation makes it possible to enter correct data, without errors and saves translators time. A quick search simplifies the task by providing the desired data in a couple of minutes. Performers are paid both between in-house translators and between freelancers. Fast data entry is made by importing data. For each order, it is possible to attach the necessary files, scans of contracts, and acts. The reports and schedules formed and provided to the management give a chance to make informed decisions in various matters to improve the quality of services provided and profitability. Translations statistics show orders for each customer, for any period. All departments and branches can be kept in a single system to automate accounting. You are always aware of financial movements and debts. The preservation of documents and other documentation is carried out in electronic form and allows saving data for a long time, due to backup. The mobile application allows controlling automation and accounting remotely, over a local network or the Internet. Integration with surveillance cameras provides round-the-clock control. On the desktop, it is possible to place everything at will and choose one of the many provided themes. Automatic blocking, protects your personal information from strangers, during weaning from the workplace.