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Group of programs: Business automation

Software USU

Accounting of medical analyzes

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The accounting of medical analyzes in the USU Software, being automated, excludes the participation of personnel in the accounting procedures and, therefore, the accounting itself. Medical analyzes are subject to accounting for consumables and reagents that participate in them, the amount of work performed by employees during their conduct, cash costs that cover the consumption of inventories and live labor, and other financial items. The accounting app of medical analyzes provides you with the automatic accounting of all costs that are related to medical analyzes — their organization, interaction with clients, carrying out the actual medical analyzes, including all stages from the collection of clients to obtaining results, maintenance of equipment, logistics, work of staff. Control over medical tests and the costs of them, as well as the quality of results, are carried out by the same automated accounting apps — it is enough for the management to visually assess the performance indicators in order to be aware of the state of all current processes.

Customer accounting of medical analyzes is organized in the application by creating a single database of customers in a CRM format, where all customers, including clients, have their own personal file, which is regularly updated with documents, calls, mailings, in the case of clients — the results of their medical analyzes, since the format of the database allows you to attach documents of any format to the personal files of clients, including ordinary photographs, X-rays, ultrasound examinations, etc. This is a big plus of the accounting app of medical analyzes since it allows you to keep the client's medical history, if any, in the dynamics of its development, comparing today's tests with the past. The administrator in a medical institution that accepts clients for medical tests first of all registers the first time client in the CRM, entering his or her personal data and contacts into a special electronic form client window, from where the information comes to the database and is automatically placed in it in accordance with its format. This is one of the properties of the accounting program of medical analyzes — information is placed in general documents not directly, but indirectly — by collecting data from electronic forms filled out by employees when they perform their duties, and all these forms are purely personal.

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This is another quality of the accounting system of medical analyzes — the data in it is personified, i.e. the system shows who added data to the system and when, which allows you to maintain invisible control over the staff, the timing, and quality of its execution and, in case of revealing false information, know exactly who entered it. This improves the quality of the information in the accounting system of medical analyzes, its reliability and avoids the facts of postscripts or even theft of inventories since any number now has an owner. If it does not correspond to the real value, claims will be made against him or her. When a client applies for medical tests, the administrator opens the order window, having previously filled in the client's window, and enters into it all those medical tests that have been assigned to the client. Data entry is carried out by selecting the necessary options from the databases associated with this window.

Therefore there is a link-transition to the CRM system in the fields of filling to select a client in it and to the database of medical analyzes to select the required names, after which there is an automatic return to the form. The database of medical analyzes is divided into categories, each of them has a color — for a convenient choice by the administrator, in order to speed up the procedure of registering a customer. It should be said that the accounting system of medical analyzes uses many tools to save time when working in electronic format, which frees up staff more time to perform their direct duties, including conducting medical research. For this reason, the volume of research and, accordingly, the volume of profit from a larger number of completed orders will increase. As soon as the registration of the referral is completed — the order window is filled out, the automated accounting system automatically generates a receipt for payment, having previously calculated the cost of the visit according to the price list, taking into account the individual conditions of the client, as well as the referral itself for the collection of bio-materials, which lists all the names of services that the client needs to receive.

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Both on the receipt for payment and on the referral, the accounting system places a barcode, which is the customer's business card when servicing this order. This barcode has containers with bio-materials, a form with ready-made results, decoding according to the order indicator. As soon as the results are ready, the accounting system sends an automatic message to the customer about readiness — it uses electronic communication in the SMS and e-mail format, which is also used by the accounting system in organizing automatic mailings to customers to attract them to the laboratory services. The accounting system is enclosed a wide range of text templates. The automated accounting system uses unified electronic forms to speed up data entry and simplify the search. The databases formed by the accounting system have the same structure — a single list of their participants. Below is a panel of tabs with details of the participant selected in the list.

All analyze databases have an internal classification. Their catalogs are attached. This will speed up the search for the right participant and optimize work with the target group. In the nomenclature range, commodity items are divided into categories. This speeds up the formation of invoices and optimizes the search for the desired item to replace the one that is needed and missing. When generating an invoice, it is assigned a status and color to it according to the type of transfer of inventory, which also visually divides the permanently growing database of primary accounting documents. Clients are divided into categories. This allows you to organize work with the target audience, which increases the efficiency of interaction due to coverage with one contact. An order database is formed, where each document receives status and color, which demonstrate the stage of the study and readiness. The system operates warehouse accounting, automatically writing off reagents from the warehouse. These reagents participate in the study that the patient has just paid for. Statistical accounting, organized according to all performance indicators, makes it possible to rationally plan the laboratory's activities in the supply of reagents, taking into account their turnover.

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Accounting of medical analyzes