Automated information system for personnel management

Date this page was reviewed:
2024-05-18

Video of automated information system for personnel management

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In matters of personnel management and the moments of its organization, many nuances are not easy to take into account, reflect in the work, and an automated personnel management information system could help, establish the required order. Any company is faced with the selection of personnel, specialists of a certain qualification, the subsequent execution, and maintenance of documentation, which is required in this case. The larger the organization's staff, the more difficult it is to organize management in this area, since many personal files, folders with documents, orders, contracts take up not only space but also often cause confusion and data loss. Without a well-organized system, it is unlikely that it is possible to regulate personnel issues at the proper level, and to this, it is necessary either to expand the staff of the personnel service, which is expensive, or to use alternative tools. Most enterprises, realizing the prospects of automation and the introduction of specialized information platforms, are attempting to move to a new level of management and conduct of business. Automated algorithms are able to perform operations and processes much faster and better than a human since they do not have such human qualities as laziness, inattention, and fatigue. A modern software system is the future of any field of activity and direction since the development of technologies has made it possible to accelerate progress in the economy. To do with manual control methods and paper folders with documents is not only not rational in terms of ergonomics, but also not profitable due to low efficiency. Thanks to the system aimed at cadres and personnel, it possible not only to bring complete order to all processes but also to speed up the tasks of personnel and interviews, bypassing many intermediate stages. Among all automated configurations, we recommend paying attention to our unique development, which is able to rebuild any requests functional content, and areas of activity. USU Software system is the optimal solution when choosing from the various automated information personnel management system, as it satisfies even the most complex needs of the company. The uniqueness of the platform lies in its flexibility, it is able to adapt to a specific organization, processes and change the set of tools depending on the current tasks. We offer the client an individual solution, which is based on a preliminary, thorough analysis of all aspects of the activity, including the work of personnel and the management of these processes. Based on the information received and the wishes of the customer, a technical task is formed, and only after agreeing on the details, the information system of the required content is created. Another advantage of choosing a USU Software, which attracts customers, is its availability for understanding, use, even to those users who have not previously encountered such tools. Hence, even a specialist in the HR department with extensive practice and work experience able to quickly switch to a new automated format after undergoing short, preliminary training. While another automated personnel management information system involve a long and difficult course of entry, studying a lot of instructions, or hiring specialists who could interact with the program. The system configuration of the USU Software was created by specialists primarily to users, even the interface is devoid of a complex structure and unnecessary terminology. In fact, an intuitive understanding of option assignments is possible. It is enough to practice using the system for a couple of days to transfer the work with personnel to a new format. Each employee has at his disposal information and options that relate to the position held, they are configured in the account, and the login is carried out after entering the username and password. Leaders are able to expand the powers of subordinates at their discretion. Automated algorithms of the system help in filling the database with information on subordinates, the import is made almost instantly, while maintaining the internal structure. You can attach contracts, orders, personal files, resume to each position of the catalog and reflect each stage of work. It is easy to search for any information in the system using the context menu, which is incomparable with finding a document among a pile of papers and folders. Thus, it becomes much easier according to HR personnel to cope with the management of the base and documentation, not a single document lost or filled out incorrectly. Customized algorithms monitor the correctness of filling out forms, providing users with prepared templates, so all that remains is to enter the missing information. Registration of resumes, personal files of new personnel require a minimum of time, however, as well as the organization of transfer to another position, all accompanying documentation is drawn up based on available data. Experts appreciate the ability to keep track of working hours and make payroll in an automated way, saving time and effort. As a result, the management of personnel and the organization of the personnel policy of the company become much more efficient and easier. But not only our USU Software information platform can help with this, but many other tools help keep records of other aspects of activities, correctly make calculations, maintain document flow and numerous reports. You can also upgrade the application to order, expand the capabilities in the field of monitoring the work of employees through CCTV cameras, registering calls when integrating with telephony. It is possible to get acquainted with additional features and not described the advantages of a configuration utilizing presentation or video, which are on the page. You can also use the demo version, which allows studying the interface in practice, confirming the convenience of the structure of the functionality and ease of navigation. This format is limited in terms of use, but this is enough to understand the basic concept of development. Our system configuration USU Software becomes your assistant not only in the organization of personnel management but also a reliable assessing various business indicators tool, using numerous reports for this. The new format of activities admits directing resources to other aspects of activities without worrying about the safety of information and the correctness of its display in the documentation. Choosing in favor of our automated information system for personnel management means understanding the prospects of investing in a new format for performing processes. The USU Software package able to bring order not only issues related to the control of employees and personnel documentation but also several other tasks related to the company. The system has a simple and thought-out interface to the smallest detail, so users do not have any difficulties at the stage of development and operation. The menu consists of three sections, while they have a similar internal structure to simplify user navigation, the blocks interact with each other when performing operations. ‘Reference books’ are the first block, which is responsible for storing information and settings, it accumulates automated data on the organization, defines formulas for calculations, and introduces templates. ‘Modules’ is an active platform for each employee, it is here that tasks are performed, according to the position held, create a document, agree or analyze information to be obtained in a few moments. ‘Reports’ become the main managers' block, since here you can get any reports, analyze business indicators and determine the most promising areas. Users are provided with a separate workspace, the content of which depends on the position and authority, this allows not being distracted by extraneous processes and protecting the company's official information. Filling out numerous documentary forms in the HR department now done automatically, using agreed templates, without losing anything The search context menu helps personnel find data by several characters, as well as filter, sort, and group by various parameters. The calculation of the personnel wages is carried out based on customized formulas and information that is entered into schedules and depends on the form of payment accepted. The electronic database can be replenished both manually and by import, which is much more convenient and faster, saving the content and automatically distributing positions in the catalog. The safety of data also under the control of the USU Software system. In case of a computer breakdown, you always have a backup copy, which is formed in the background with a configured frequency. Implementation, system configuration, and user training can be carried out not only at the facility itself, but also using a remote format, via the Internet. We cooperate with companies in many countries of the world and are ready to offer foreign customers an international version of the system, where the menu is translated into another language.