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Group of programs: Business automation
Program for transport documents
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Program screenshot
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If you buy a USU CRM system with a configuration of at least “Standard”, you will have a choice of designs from more than fifty templates. Each user of the software will have the opportunity to choose the design of the program to suit their taste. Every day of work should bring joy!
The program for transport documents is one of the configurations of the "Universal Accounting System" software, created to control the transport documents that must accompany the cargo, and the documents that confirm the registration of vehicles for cargo transportation. Both those and others can be considered as transport documents. The program for filling out transport documents provides for this filling in automatic mode, for which the program offers special forms, called windows, through which primary, current data is entered into the program for the actual reflection of the production process.
Forms for filling out transport documents have a special format, and they perform two tasks - speeding up the filling procedure and establishing the relationship between new values and those that are already in the program for filling out transport documents. The peculiarity of the format lies in the fields for filling - they contain a built-in menu with answer options (the manager must choose the appropriate one) or give an active transition to a specific database to select the desired position in it, and then also return to the form. This, of course, speeds up the filling, and the data is "linked" to each other through the menu with answers and / or a link to the database.
The answers in the menu from the fields for filling are always different and include information about the main "applicant" - this is either a customer, or a vehicle, or a product, depending on which form is being filled out. Thanks to such filling, it is excluded the possibility of errors getting into the filling form, which gives the transport documents a guarantee that they will be accurately drawn up. After filling out the form and taking into account the information entered into it, the automatic generation of transport documents takes place, for which the regulatory and reference industry base is used, built into the program for filling out transport documents and giving methodological recommendations for registration in accordance with legislative acts, legal norms, customs requirements. The documentation drawn up in this way has an officially approved standard, its automatic filling complies with the established rules, there are no errors, which is important when transporting goods through different territories.
The transport document accounting program offers electronic document management, when the generated documentation is subject to automatic registration in electronic registers, also created by the program in order to keep records. In this case, the program maintains registration with continuous numbering, setting the current date in the registry by default, then generates archives corresponding to the content of the documentation, monitors its return after signing and notes whether the original or scanned copy is saved in the program. The transport document registration program assumes conducting a different process, mentioned above, when control is established over the registration documentation issued for a specific vehicle with an indication of its validity period, together with a driver's license, so that vehicles and drivers are "fully armed" before each flight. As their validity period approaches the end, the program will notify the responsible persons about the imminent replacement of transport documents, so that there is enough time for re-registration.
The software for transport documents is installed remotely on the company's work computers by the USU employees, for which they use the Internet connection, as in any remote work. The program can work without an Internet connection with local access, but for the functioning of a single information space, which includes all services, including geographically remote ones, its presence is required. A common network allows for general accounting and general procurement, which reduces the company's costs when organizing new deliveries.
The transport document management program also offers access control, assigning individual logins and passwords to personnel who have received permission to keep records of their activities in the program, involving services related to the transportation process in this process, which allows you to quickly receive information from all "fronts", ensuring the program has versatile information, which leads to the display of the real state of work processes, taking into account all the nuances that always take place. At the same time, workers of working specialties are involved in the program, who owns operational information, working directly with the transport, which makes it possible to control its condition in the current time. The availability of the program is ensured by convenient navigation and a simple interface, which is also multi-user, providing access to everyone for the simultaneous maintenance of work records without the conflict of saving them. The distribution of data over the structure is clear, electronic forms have the same standard for their presentation and filling, which speeds up the work of users in the program and saves their working time.
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-11-05
Video of program for transport documents
This video is in Russian. We have not yet managed to make videos in other languages.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
Download demo version
When starting the program, you can select the language.
You can download the demo version for free. And work in the program for two weeks. Some information has already been included there for clarity.
Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
The program has formed several databases to account for the main types of activities, they also have the same structure and the same principle of information distribution.
The nomenclature series, or the base of goods, contains a complete list of commodity items that are used by the company for work and / or delivery to the recipient, all have a number.
The nomenclature number and individual trade characteristics allow you to quickly find a product among thousands of the same items, identifying it among the rest.
To account for work with clients, a database in CRM format has been formed, where data for each is presented, including contacts, previous interaction, work plan, mailing texts.
CRM constantly monitors customers, identifies those among them who have come to call, makes a list for each manager, reminding them regularly of the implementation.
CRM allows managers to draw up work plans, according to which the management regularly monitors their activities, evaluating the timing, quality of implementation, adds new ones.
To account for the movement of goods, the program provides for its documentary registration by means of invoices, their compilation is carried out automatically using the nomenclature.
Invoices make up their own database, where their different types are presented; for separation, it is proposed to assign a status for each type and color to it in order to divide it visually.
Order a program for transport documents
To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
How to buy the program?
Send details for the contract
We enter into an agreement with each client. The contract is your guarantee that you will receive exactly what you require. Therefore, first you need to send us the details of a legal entity or individual. This usually takes no more than 5 minutes
Make an advance payment
After sending you scanned copies of the contract and invoice for payment, an advance payment is required. Please note that before installing the CRM system, it is enough to pay not the full amount, but only a part. Various payment methods are supported. Approximately 15 minutes
The program will be installed
After this, a specific installation date and time will be agreed upon with you. This usually happens on the same or the next day after the paperwork is completed. Immediately after installing the CRM system, you can ask for training for your employee. If the program is purchased for 1 user, it will take no more than 1 hour
Enjoy the result
Enjoy the result endlessly :) What is especially pleasing is not only the quality with which the software has been developed to automate everyday work, but also the lack of dependency in the form of a monthly subscription fee. After all, you will only pay once for the program.
Buy a ready-made program
Also you can order custom software development
If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Program for transport documents
To account for transportation, the program generates an order database, where all applications are collected, whether the transportation was or not, when registering the transportation, the order window is filled in, registering it.
All orders in the order database have statuses indicating the degree of readiness, and a color for them, so that the manager can visually control the stages of cargo transportation.
The statuses in the order base change automatically - as the executors add their data to the work logs, from there the program selects them, sorts them and changes their readiness.
To take into account the state and load of vehicles, a transport database has been formed, where all tractors and trailers assigned to the vehicle fleet are listed, their characteristics are given.
The transport database contains information on each unit, including flights performed, repairs carried out, validity of registration documents, fuel consumption.
For planning transportation, a production schedule has been formed, where all periods of employment and scheduled maintenance are marked, for each work plans are presented.
Statistical accounting allows you to calculate indicators in advance using the accumulated statistics, which allows you to effectively plan costs, the number of goods in the warehouse.