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Group of programs: Business automation
Accounting for a costs of transport companies
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Accounting of transport companies' expenses in the software "Universal Accounting System" is organized in an automatic mode, which ensures the accounting efficiency and speed in processing information received from users when they keep their expense report. In transport companies, the main items of expenditure relate to the maintenance of transport in good technical "shape" and the purchase of fuels and lubricants to fulfill their obligations for the carriage of goods.
The organization of accounting for the costs of transport companies begins in the Directories block - one of three sections in the menu, which is responsible for organizing all work processes in operating activities, which are registered, in turn, in the Modules block - the user's workplace, since this is the only section where personnel to add primary, current data obtained during the performance of duties.
The References section contains complete information about the assets owned by transport companies, on the basis of which the accounting procedures are organized, in accordance with the regulations of work processes and the norms for their implementation established here, which are presented in the regulatory and reference documents enclosed in the section. All production processes can be decomposed into simpler operations, which are estimated here at the cost of execution, setting up a cost estimate for each, taking into account industry standards and rules. This allows the software configuration for organizing the accounting of expenses of transport companies to implement, along with accounting procedures, the conduct of settlements in an automatic mode, whose organization is provided by the above calculation.
Organization of cost accounting is carried out in a special tab Money, which is present in all three sections, but contains different financial information. In the Directories, this tab contains a list of all expense items that transport companies have in the implementation of their activities, along with them, a list of sources of income and payment methods that can be used is presented.
In the next in order section Modules, the software configuration for organizing the accounting of expenses of transport companies in the Money tab provides for the presence of electronic registers, where all expenses are noted, according to the articles that were listed in the Directories. In this block, information on costs is indicated by the users themselves, since their responsibilities include registering all the operations performed by them and entering the received operating readings - primary and current.
And the software configuration for organizing the cost accounting of transport companies collects all disparate user data on costs, processes them and distributes them independently by expense items, thereby optimizing the activities of the accounting service. At the same time, the registers contain key information on the movement of funds in due order, indicating the basis, amounts, dates and times of the transaction, the counterparties to whose address these expenses were registered, and the persons who are responsible for the transfer. Similar information is presented, including on payments, with their distribution by payment methods.
All operations are carried out in the software configuration for organizing the accounting of transport companies automatically, only user information is needed about the performance of work operations, on the basis of which the costs of transport companies were registered. The prompt input of such information is required for the correct display of current processes; timely accounting of financial transactions depends on it. The problem is solved by the software configuration for organizing the accounting of transport companies easily and simply - when calculating piecework wages, which is again carried out by an automated accounting system independently, only those works that were recorded in it for the period are taken into account, other actions are taken into account and, consequently, are not subject to payment. This fact contributes to the organization of accounting in the current time mode, when the employee did something and immediately noted it in his electronic journal.
There is also a third section, about which not a word has been said, - the Reports block, where there is also a Money tab, where the software configuration for organizing the accounting of transport companies defines a report with the analysis of the movement of funds, presented in a tabular and graphical format, easy to read and visualization of the final indicators of costs and profitability of the transport organization.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-11-22
Video of accounting for a costs of transport companies
This video is in Russian. We have not yet managed to make videos in other languages.
By using such a product, transport companies receive a reliable tool for efficient accounting, which helps to minimize costs, including labor costs, eliminate negative factors, including cases of theft of fuel and / or other products, unauthorized visits and misuse of transport, eliminate unproductive costs and optimize all activities of the transport company, thanks to its regular analysis. It should be noted that such analysis in this price range is provided only by USU products.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
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When starting the program, you can select the language.
You can download the demo version for free. And work in the program for two weeks. Some information has already been included there for clarity.
Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
The program is installed on digital devices with the Windows operating system by the developer, who uses remote access if there is an Internet connection.
Internet communication is also required for the operation of a common information network, if the transport company has remote services and branches, for maintaining a single accounting.
Employees of the organization can work seamlessly at the same time without worrying about the conflict of saving information, multi-user access removes this problem.
Employees can select any of the 50 suggested interface design options using the scroll wheel on the screen to organize a personal workspace.
A simple interface and convenient navigation open up access to all users, including those who have no experience and skills - the algorithm of actions is clear, and the forms are unified.
Order an accounting for a costs of transport companies
To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
How to buy the program?
Send details for the contract
We enter into an agreement with each client. The contract is your guarantee that you will receive exactly what you require. Therefore, first you need to send us the details of a legal entity or individual. This usually takes no more than 5 minutes
Make an advance payment
After sending you scanned copies of the contract and invoice for payment, an advance payment is required. Please note that before installing the CRM system, it is enough to pay not the full amount, but only a part. Various payment methods are supported. Approximately 15 minutes
The program will be installed
After this, a specific installation date and time will be agreed upon with you. This usually happens on the same or the next day after the paperwork is completed. Immediately after installing the CRM system, you can ask for training for your employee. If the program is purchased for 1 user, it will take no more than 1 hour
Enjoy the result
Enjoy the result endlessly :) What is especially pleasing is not only the quality with which the software has been developed to automate everyday work, but also the lack of dependency in the form of a monthly subscription fee. After all, you will only pay once for the program.
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Also you can order custom software development
If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Accounting for a costs of transport companies
Such accessibility makes it possible to invite working personnel as users, which should be convenient for the enterprise, because it possesses operational primary information.
Prompt input of primary information allows an enterprise to quickly identify situations when timely intervention is needed to eliminate negative factors.
The program easily attaches any documents to the corresponding profiles, allowing you to save the history of interaction - external and internal and create an electronic archive.
The program has formed several databases that interact with each other, which increases the efficiency of accounting due to the completeness of coverage and excludes the entry of false data.
All databases have the same structure and the same information management, which is convenient for users, as it speeds up work by performing the same operations.
The program contains databases of transport, drivers, customers, suppliers, goods, invoices, transportation orders, waybills, each has its own classification.
The program provides for the division of user rights in accordance with the responsibilities and level of authority, each is assigned an individual login and password for protection.
Each user works in a separate area, bears personal responsibility for the data that he places and that is stored in the system under his login and with the time of entry.
The management has the right to review the working documents of users in order to identify inconsistencies with the real state of the processes, to control the quality and timing of work.
The program is easily compatible with warehouse equipment, which improves the quality of work in the warehouse, speeds up operations and accounting and counting activities - for example, inventory.