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Group of programs: Business automation
Accounting vehicles journal
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The vehicle journal is an electronic form in the USU-Soft automation program, compiled taking into account the wishes of the vehicle company, since there are no restrictions on the formation of the accounting journal and its content, which should fully reflect the technical condition and the list of tasks performed by vehicles. Vehicles make up the production capacity of a vehicle company and are directly involved in the formation of its profit, and the volume of work performed and, consequently, the profitability of the vehicle company depends on their productivity, which is determined by the timeliness of maintenance. In the vehicle journal, mileage is recorded according to the speedometer readings, fuel consumption - according to the standard value and in fact by measuring the remaining fuel in the tanks after the end of the trip, the route time, travel costs - each vehicle company independently determines the list of options of keeping records of vehicles.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-11-22
Video of the accounting vehicles journal
A vehicle registration journal, which can be downloaded from the Internet, is usually a file in MS Excel format, i.e. a set of columns with names that correspond to the generally accepted form of an accounting journal, nothing more. Here is a description of the vehicle registration journal, which cannot be downloaded on the Internet, since such a journal is a complete accounting software product and performs many functions that allow a vehicle company to automate internal activities and optimize the work of several structural divisions, taking into account the individual characteristics of the enterprise. Different employees work together in this journal, each of them is responsible for their own area of work, the information posted by users is marked with logins that are assigned to everyone to separate access rights to service information in order to prevent unauthorized "curiosity" and the ability to change real values to the desired ones. Such a vehicle journal can be downloaded free of charge on the developer's website ususoft.com in a demo version of the software, one of the configurations of which is the vehicle journal described here. By downloading this vehicle journal as part of the demo, you can get a free opportunity to get acquainted with the full functionality of the automation accounting program, and not just the electronic vehicle journal.
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Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
Instruction manual
It should be noted that the vehicle journal also has a printed form, according to the format approved by the enterprise, although in electronic form it differs from it, since the distribution of information in the vehicle journal is based on a different principle than in the case of the generally accepted version of printing. When you download the free demo, you can also see all the benefits of automation for free with the example of the vehicle journal. Let's move on to the description of the functionality of the vehicle accounting journal, which can be downloaded for free on the developer's website in order to get acquainted with all the functions it performs. As mentioned above, different employees can work in the journal without overlapping with each other by restricting access to the whole journal - everyone sees only their own part of the work, there is no access conflict - the multiuser interface saves all entries under the corresponding logins, demonstrating management, where and whose information is posted, providing an opportunity to assess their reliability. After downloading the journal for free, the user sees what a simple interface and convenient navigation are presented in it, which makes it possible to offer its filling to direct participants in transportation - drivers and technicians, coordinators and dispatchers. This will speed up the receipt of operational information on the use of a particular transport unit in the journal.
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Accounting vehicles journal
By downloading the journal, the user has the opportunity to see which databases function in the accounting system, and how they are interconnected, how information is distributed in them, and what kind of information it is. It should be noted that all databases in the accounting program configuration have the same data presentation structure - easy to use and visual for assessing the parameters of their participants. By downloading the journal, the company can get acquainted with the information management functions, which are also unified to work in different databases. This is convenient and makes it possible to minimize the time spent in the automated accounting system and use it effectively for performing other duties. The vehicle company can get acquainted with the services provided, for example, the formation of statistical and analytical reports, which will allow the company to objectively assess the achievements and work on the errors identified in the process of automatic analysis of transportation activities. The company is interested in the good working condition of vehicles, therefore the accounting system strictly monitors the period of the next maintenance, notifying the responsible persons. The terms of maintenance are indicated in the vehicle “dossier” and in the production schedule, where long-term planning of the enterprise is carried out.
Planning in the production schedule is carried out by the accounting system when it is formed, taking into account the concluded contracts presented in the accounting program and incoming orders. The accounting system actively uses color to visualize results, including intermediate stages, allowing employees to save time on monitoring the fulfillment of obligations. To get detailed information about the work of a particular transport in the production schedule, one click on the selected period is enough to open the data window. The nomenclature, formed to account for the goods used by the enterprise, divides all commodity items into categories for their convenient search in the list and drawing up an invoice. Each commodity item retains trade characteristics for its identification among thousands of the same items, including barcode, article, manufacturer, etc.
The accounting program keeps track of not only the technical condition of vehicles, but also of all routes they have completed, forming the history of routes in the "dossier" in the transport database. In all "dossiers" from the transport database, control over the validity period of documents issued for transport is established; an automatic notification is generated closer to the end. The accounting program has formed a database of drivers, where a similar accounting of the activities of each for the routes performed is established, as well as control over the timing of the medical examination, documents. Work with counterparties is displayed in the CRM system, which is a single database for customers and suppliers, divided into categories according to the catalog chosen by the company. The formation of target groups of customers increases the efficiency of interaction with them, because in one contact you can send one point proposal to any number of customers. Notifications about the location of the cargo are sent to customers automatically according to the contacts that they left in the database, and if they need to receive such information. The electronic journal has a compact form; all cells have the same size, when you hover over them, the content is displayed, columns and rows can be moved. The accounting program offers to use cells to display the result, as well as diagrams showing the degree of fulfillment of the selected indicator up to 100% readiness.