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Group of programs: Business automation
Management of fuel and energy resources
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Management of fuel and energy resources in the "Universal Accounting System" software is automated, like other processes of internal activity. Fuel and energy resources make up the production reserves of a motor transport enterprise, their savings significantly affect its financial condition, since the constant need for fuel and energy resources requires an investment of a significant amount of monetary resources in them. The efficient use of fuel and energy resources is determined by the quality of their management, which should be considered as saving measures, the organization of their correct accounting of consumption and conditions for safe and reliable storage, regular analysis of the consumption of fuel and energy products by type of fuel, by brand of vehicles and by the nature of work, ensuring quality maintenance.
This management program for fuel and energy resources offers an objective planning of the reserves of fuel and energy resources, according to the needs of the car company, the choice of the optimal supplier in terms of prices, quality and responsibility, automatic control over their storage and delivery, rational use by everyone who receives fuel to perform work. Control over the quality of fuel and energy resources contributes to a longer service life of machines, and, thanks to automated control, the issue of organizing such control is removed from the agenda - the management program for fuel and energy resources performs the functions of organization, control and management itself independently, offering personnel to work completely a little - the timely entry of current and primary readings that everyone receives in the performance of their duties.
The management program for fuel and energy resources establishes control over them when the fuel and energy resources enter the warehouse, as a rule, supplies are carried out centrally. Incoming stocks arrive through an invoice compiled by the management program independently, it is convenient to use information from the supplier's electronic invoices: there is an import function responsible for transferring large amounts of information from external files to the management program, it automatically carries out such a transfer in any format, accurately distributing the values across pre-specified cells, data loss is excluded.
This already saves the working time of the responsible persons in the warehouse. And the integration of the management program with warehouse equipment speeds up warehouse operations for the search and release of stocks, inventory. This equipment includes a data collection terminal, barcode scanner, electronic scale and label printer. Working together with the equipment is a warehouse optimization, as the quality of the data increases and the processing time decreases. In addition, the management program organizes control over the storage conditions of fuel and energy products, storage periods, containers in which they are stored, requiring warehouse workers to register current changes and movement in time.
In the management program for fuel and energy resources, the amount of fuel products issued to drivers is recorded, the drivers themselves make the appropriate marks in the waybill, indicating the volume received for a specific transportation. The control program determines the consumption of fuel and energy resources in the waybill for the mileage based on the speedometer readings and / or on the current residues in the tanks measured by the technician. If mileage is taken into account, such consumption is called normative and requires the presence in the management program of the regulatory framework for the transport industry, which would contain the corresponding consumption rates and coefficients applicable to them to reflect real operating conditions, including weather, wear rate, etc.
The management program for fuel and energy resources provides for a schedule of vehicle inspections and maintenance, where for each transport unit the period when the vehicle must enter service is indicated. The presence of a schedule is determined by the configuration of the control program, but its presence allows you to monitor the technical condition of the entire vehicle fleet, which affects the performance, service life of vehicles and (!) Economical fuel consumption. Keeping vehicles in good condition is one way to keep your fuel costs down.
The management program supports the effectiveness of management by analyzing the activities of the car company, which demonstrates its results at the end of the reporting period and provides an opportunity to evaluate all work as a whole and each separately, even step by step, in order to identify those parameters that most affect the content of the results. You can choose the optimal values that make it possible to get more profit, and focus on them in the next period. Internal reporting with analysis is also generated automatically.
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-06
Video of management of fuel and energy resources
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
You can keep track of fuel on routes using the program for waybills from the USU company.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
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The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
The software installation is carried out by the USU employees remotely via the Internet connection, as well as all other contacts, including discussions, agreements.
For employees who plan to become users, a short master class is offered to quickly familiarize themselves with all the possibilities, number of students = number of licenses.
To make the management of fuel and energy resources more efficient, a nomenclature is formed, where all brands and brands of fuel used in work are presented.
The commodity items indicated in the nomenclature are classified by categories, which speeds up the preparation of invoices and the search for the required item among thousands of similar ones.
Warehouse accounting is organized in the current time mode, thanks to which responsible persons regularly receive messages about stocks with the calculation of the maturity date.
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To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
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If the program is purchased for 1 user, it will take no more than 1 hour
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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Management of fuel and energy resources
Setting up warehouse accounting in the current time allows you to automatically write off the fuel and energy resources transferred to drivers from the balance sheet, documenting this fact.
Invoices generated during the movement of stocks constitute their own base, which is the subject of analysis of the movement of fuel and energy resources and the demand for them.
Invoices in their database are divided by status and color to it, in order to visually divide a huge database that grows over time, each document has a number and registration date.
The system has a single database of counterparties, presented in the form of a CRM system, which increases the efficiency of contact management by monitoring their regularity.
Contractors are also classified into categories, according to the qualities chosen by the company, this allows organizing the management of target groups according to their requests.
The automated system does not have a subscription fee, its cost is determined by a set of built-in functions and services, their number can be increased for an additional fee.
The introduction of automation increases the efficiency of the enterprise, reduces labor costs, reports with analysis are a convenient and useful tool for the management staff.
The program supports multilingualism and multicurrency in mutual settlements, the choice of the necessary options is carried out during setup, each language has its own working forms.
The analytical reports generated by the program have a tabular and graphical format, all indicators and constituent parameters clearly show their own significance.
Analytical reports improve the quality of operational and financial records by showing where the overhead is and comparing the discrepancy between plan and fact.