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Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Accounting for group classes

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Accounting for group classes - Program screenshot

Accounting for group classes is vital at the educational institution on an equal basis with other types of accounting. It is necessary to achieve excellent control over student attendance on the one hand and over the performance of the teachers on the other. Group classes differ from other formats in that the teacher's work is seen as working with one "big" student, a group of students with different absorptive capacities, and essentially defines the format of interaction with them as a whole. Effective control of group classes is organized by the software of automation of the reliable company "USU", which is part of the software for educational institutions. This accounting system for group classes is easy and fast to learn, because it has a simple menu and clear data structure, so users are not confused in their actions. Its other advantage is the preparation of internal reports, where each working indicator is presented in terms of its importance in the context of participation in the production of profit, which allows you to properly form the range of services, timely make adjustments to pricing, objectively assess the results and effectively plan future activities.

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The accounting program for group classes is installed on the customer's computers by the USU employees, the proximity of the location does not play a role - the installation goes through remote access if there is an Internet connection. Employees are assigned an individual login and password to log in, they get into the group training accounting program, receiving access to their electronic documents and to that part of the service information which they need to perform the work. Journals and reports on work performed by other users are not available. This increases security of the automated accounting system and provides service information with a high degree of confidentiality. Access to users' documents is provided to persons responsible for the process in order to control the work of subordinates in the group classes accounting software, to be aware of current affairs and the state of readiness of tasks. The group classes are controlled by several different databases and their data, together with user data, is collected and processed by the group classes accounting system, which excludes employees from this process, as well as all others. Their duties include timely posting of information received during the current work period, adding important messages, notes, comments, and placing "ticks" in cells.


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The necessary actions don’t take much time, so the accounting in the program does not distract teachers from their direct duties; on the contrary, it reduces the costs that have been incurred in the accounting using traditional methods. Now it is not necessary to keep paper document circulation; now everything is in electronic form, the required document can be printed out quickly. As soon as the teacher has conducted group classes, he or she at once adds the necessary information in the electronic journal. The accounting program for group classes creates a convenient schedule of classes, using the staff schedule, education plans, and free classrooms with the equipment installed. The schedule is formed in the format of the main window divided into a number of smaller ones - each window is a schedule for a particular audience, where the hours of group classes, their teachers, name of the group, and number of participants are marked. The schedule in the accounting program for group classes is, in fact, a database - current, archival and future, because, being an electronic document, it stores the information placed in it for the period of required duration and, in case it is needed, it can quickly provide the necessary information.

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Accounting for group classes

At the end of the group class, the instructor adds the survey results to his or her journal and lists the absentees. As soon as this information is saved, the schedule ticks the readiness checkbox against the group class and indicates the number of people who attended. Based on this information, the group classes accounting software immediately sends the data to the instructor's profile to record the number of classes for the period, so that they can calculate the weekly salary for the month at the end. The same data are also sent to the school's subscriptions, student profiles, to record the visits, a certain number of which are subject to payment at a particular moment.

As the number of paid group classes approaches the end, the accounting program immediately changes the color of the season ticket to red to indicate its priority among all others. Similarly, the classes of the group whose participants are to pay for further classes will be marked in red in the schedule. Similarly, the group activity accounting program maintains a record of books and supplies issued to students for the period of study, ensuring that they are returned on time.

The following is a brief list of features of the USU-Soft program. Depending on the configuration of the developed software, the list of features may vary. The most important thing is that you will be able to fully manage your educational systems. Pedagogical control begins with the organization of a single database of students. Automation of education provides a quick search for the right person. Forming the image of the company will be successful and fast using management and financial accounting. Decision making is no longer a headache; the program provides some options, you will have to choose the best one. Management of information sources is available to every employee depending on their job duties. Delivery of reports is easy and without problems, which will increase the productivity of the company. Download free planning on our official website.