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Group of programs: USU Software
Purpose: Business automation

Warehouse accounting control

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Warehouse accounting control - Program screenshot

Control of warehouse accounting is necessary to confirm the feasibility of economic actions in the warehouse of an enterprise, as well as to ensure the safety of the stored warehouse. The main mistakes in warehouse accounting are the transition of negative balances of goods and materials by type, missing records for individual primary documents of the receipt, inconsistency of the data of warehouse cards with accounting, unauthorized, overstated write-offs of goods and materials, incorrect calculations, and so on. Negative data on balances indicate late or incomplete arrival of products. Unauthorized write-offs facilitate theft, materials unaccounted for by cybercriminals remain unregistered and become part of someone else's property. A sudden control of the warehouse accounting of the storekeeper's receipts will help to identify non-invoiced deliveries. Careful selection of personnel for the position of storekeeper and warehouse manager will help to avoid theft. The provision of warehouse accounting should be controlled by people without a criminal record, it is also necessary to pay attention to the employee's recommendations and track record, if necessary, contact the employee's previous place of work and ask if he was noticed in such cases and for what reason he was fired. Hiring a person as a warehouse worker without fail, you need to conclude a liability agreement.

What else does the auditor need to check to ensure correct accounting? Control of compliance with the standards of storage of goods, the presence of price tags, control of the correct intra-warehouse logistics, correct maintenance and filling out of document flow, timely check by the accounting department of warehouse reports, compliance of primary documents with the specifications of contracts concluded with suppliers. The auditor or supervisor should pay attention to the correct posting of data to the accounting accounts. Adequate control achieves refinement and professionalism in the work of the warehouse. In order to carry out an audit of an enterprise, you need to shell out a lot of money.

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Warehouse accounting and control can be easily carried out through the USU Software system. A modern program, developed in accordance with all accounting standards, warehouse activities, charts of accounts, and other features of financial, material, commodity, personnel accounting at the enterprise. It is very difficult to control warehouse activities manually, in a market economy, the above control factors can be easily carried out using the software. The workflow in the software is developed based on standard templates, so it is impossible to make mistakes in maintaining the details and writing the name of the item. As for the arrival of goods and materials, the storekeeper does not need to enter data, they are easily entered through the program. Warehouse data is immediately reflected on the accounting charts of accounts, if the supervisory authority has suspicions or doubts about the correct entry of the number of goods, it can easily reconcile the warehouse data by means of a warehouse, reconciliation of receipts, and material statements. Material reports are also checked routinely every month.

With the software, you can check all warehouse activities, control storekeepers' work, primary documentation, and much more. Control and manage efficiently together with the USU Software!


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A detailed accounting system in a warehouse is not a full-fledged tracking system, but only partially provides its technology and information support. The availability of solution mechanisms, namely informational and technical ones, for the above tasks is only the basis of a production control system. Full-featured traceability requires the identification of each product and each of its parts. Identification begins with the assignment of each warehouse or batch of goods and materials with a unique number, by the value of which it is possible at any time to determine which warehouse is in question.

Accounting of traceability in instrument manufacturing is one of the most important requirements for a modern manufacturing process. The transition to the implementation of the principles of traceability can take place based on the systems of warehouse accounting and control of work performed at the enterprise. An information system that provides the principles of traceability should be a logical development and improvement of their mechanisms.

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Warehouse accounting control

The mechanism for accounting for the control of the prehistory of goods and materials imposes certain additional requirements on the technology of all warehouse accounting, starting with the receipt of goods and materials from suppliers to the primary warehouse of the enterprise and ending with the shipment of finished products.

Warehouse traceability systems include control functions for technical documentation used in production. It must exactly match the modification of the manufactured product. Also, control of the used components of products and materials for their compliance with the documentation, control of the sequence of technological operations, accounting of the used devices and equipment - checking for compliance with technological requirements and metrological characteristics, correct use of technological equipment, namely, compliance of control programs and technological modes, identification and fixation of inconsistencies in control operations, the formation of technological passports of products. All this presupposes the presence in the accounting system of software and hardware for collecting and recording additional data at each technological operation.