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Group of programs: Business automation

Software USU

Maintaining inventory control

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Warehouse accounting in the USU Software is strictly regulated by the processes, the nomenclature items, the persons directly related to inventory management, and the principles of inventory actions. Maintaining inventory control is the format of maintaining, considering the time of each inventory operation and the number of items attached to work.

The execution time of operations by the inventory maintaining and control, including the collection and processing of any amount of data, is fractions of a second, which allows talking about the control of the warehouse maintaining in the current time. It means that every inventory process, being recorded in the employee's work journal, will instantly change the associated indicators without any outside participation and will display the new state of the workflow taking into account the change made. The automated system supports the rules of the warehouse maintaining and operates in full compliance with the rules, therefore, the quality of management and the quality of control is guaranteed.

One of the first rules for conducting inventory maintaining is the formation of a nomenclature range. The full range of materials and goods placed in the inventory area must be listed according to the storage scheme adopted at the enterprise. Each nomenclature item has a number and individual trade parameters, including a barcode, a factory article, a supplier, and a brand, according to which it is identified from many similar products.

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The second rule of inventory maintaining is the mandatory documentary registration of the nomenclature item's movement on the territory of the enterprise, as well as when received to the inventory area or shipped to customers. Based on data entered into the system on the moved commodity item, including its name, quantity, and a reason for the invoices movement are generated. It is generated automatically by the configuration according to the rules of warehouse control and fulfilled the principle above. The ready-made invoices are saved in their own database. During the registration, invoices are received with a number and date, as well as status and color to it, which allow inventory and accounting employees to distinguish them by the type of transfer of inventories.

The third rule of inventory maintaining is the accounting of expenses connected with the delivery of materials and products and their delivery to the warehouse area, in addition, subsequent stock. The terms and conditions affect the value of materials and products. Consequently, the value of the finished products. It is imperative to pay a tribute to the configuration according to the rules of the maintenance - it independently performs the maintaining and counting procedures, excluding from them the participation of workers, which makes these procedures accurate and faster, and more than once.

With an eye to the calculations to be made automatically, information and a reference base are built into the configuration according to the rules of the maintenance, which contains industry regulations and provisions for maintaining inventory accounting, norms, and standards for such maintenance.

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The rules themselves and recommendations for maintaining inventory control, depend on the specialization of the enterprise, as well as the nested methods and formulas for calculations, rules for the formation of reporting documentation. Again, depending on the specialization of the enterprise. At the same time, the configuration according to the rules of the maintenance monitors the regularity of updating this database, which helps to maintain in it the current formats for drawing up documents and relevant indicators for calculations

Further, these indicators are involved in the calculation of the inventory operations, assigning a value expression to each, taking into account all the standards and rules for its implementation.

Based on the results obtained after the calculation, the configuration according to the maintenance rules can calculate the cost of the process of any complexity, instantly decomposing it into elementary components - the operations whose cost is already known from the calculation.

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Maintaining inventory control