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Software USU

Correct accounting in the warehouse

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Correct accounting in the warehouse guarantees the safety of goods and materials. Before starting business activities, it is necessary to decide on the main points of the formation of records and calculations. In accounting, it is important to create transactions in the correct sequence to provide management with accurate information. At the warehouses of the enterprise, the receipt of goods is received according to the primary documents. The warehouse staff check the quality and quantity. The correct organization of activities allows you to conduct general activities of income and expenses, as in most large companies. How to properly keep records in a warehouse can be found in the regulations of state bodies.

Document flow is the main component of the organization of correct accounting, management, warehouse and other types of accounting. It was created to conduct continuous monitoring of the economic activities of the company. Without it, not a single enterprise is capable of operating, everyone is confused, and it becomes extremely difficult to pay taxes. The primary document of warehouse accounting is each, which was the basis of any operation. It is drawn up either during the event or afterwards by representatives of all interested parties. It is also the legal basis of creating an account.

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Correct accounting is not possible without individual financial responsibility. It seems to be an understandable thing, but now such a phenomenon as collective financial responsibility has become widespread. Sometimes there is no other way out than the use of collective financial responsibility, but in most cases it is introduced because of unwillingness and inability to organize correct accounting in the warehouse with individual responsibility. The result is a mess in the warehouse, a lot of dissatisfied people, a high turnover of staff. Due to unfair punishments there is theft and damage to goods.

Individual financial responsibility should be of a systemic nature. This system must have its own continuous workflow, so that at every moment of time, for every product, it is clear who is responsible for it. Abandoned goods only provoke their theft or damage. And this is not bureaucracy that interferes with work, this is the basis of order in the warehouse. Often, the forms of internal accounting documents of a company do not take into account correct accounting requirements. This can be explained, since typical accounting forms are very cumbersome, with many fields for all occasions. But still, you should not invent your own unique form, but, if possible, shorten the standard accounting form. Thus, many errors can be avoided when transferring accounting information between departments, in particular when interacting between a warehouse and accounting.

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The classification of goods begins with the determination of the properties of the goods that are important for grouping, by purpose - food, building materials, plumbing, clothing. Further, each group is divided into subgroups, for example, a group of plumbers, can be divided into subgroups - baths, showers, mixers. Each group is assigned its own unique code, and then each product is assigned a unique code. With this approach, any new product will easily find its place in the correct accounting system. Analysis of product groups allows you to determine their profitability and importance for the company. The unique code is usually numeric, but letters are sometimes used, although this is not desirable. With letter designations, sorting is more difficult, not everyone knows the alphabet well, especially Latin. Hence, there is a high probability of errors when working with the letter code. As a rule, goods are classified not in the warehouse, but in the office. And this is where difficulties arise in correct warehouse accounting. For example, mismatch of product groups, directories of the sales department and warehouse. It is very common for an office employee to mistakenly enter duplicates of goods in the directory. This knocks down the inventory control, since the same product begins to acquire several different codes.

Special people develop regulations to provide the population with instructions. Internal documents of business entities serve as additional information for employees. They contain the order of document flow between departments and samples of the correct filling of forms. In warehouses, special nomenclature groups of materials and crudes are created, according to homogeneous types. For the supply of new objects, inventory cards are formed. They indicate a unique code, name, unit of measure, as well as storage features and service life. Experienced staff will show you how to properly keep records and how to distribute stocks between premises. USU is a specialized program that helps automate the work of large and small firms. It is used to manufacture products and provide services. Special directories and classifiers will quickly help you fill out each entry correctly.

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Correct accounting in the warehouse