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Group of programs: Business automation

Software USU

Card of warehouse accounting

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A warehouse accounting card is a standard document in warehouse accounting that reflects the movement of an item within a warehouse. What information is stored in these cards? The following information is reflected in the warehouse inventory card: name of the organization, department, name of the storage system, serial number of the rack or cell, item number or article, brand, size, unit of measure, price of material, service life, supplier, date and serial number of record on the card, the subject from which the goods and materials were received, quantity, income, expense and balance, if necessary, other descriptive information. Documents are maintained by a storekeeper, warehouse manager, or any other person authorized by the head.

Depending on the level of the serviced needs of the enterprise (plant), the warehouses are general plant and workshop. General plant warehouses are supply (material warehouses, warehouses of purchased semi-finished products, fuel, and other material resources purchased for production needs), production (interdepartmental warehouses of semi-finished products, assembly units, including modules), sales (warehouses of finished products and waste), instrumental, warehouses of equipment and spare parts and utility warehouses (for storing material and technical property for economic needs). Workshop warehouses are warehouses of materials and blanks, tools, and intermediate warehouses. In the case of the traditional form of supplies organization in the technological plant chain, interdepartmental insurance backlogs are stored in the consumer workshop, regarding supply chain management in the mode, in the supply workshop, while the size of stocks and the necessary storage facilities for their storage is significantly reduced.

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In addition to some shipping documents (transport and cargo invoices, etc.), the following are among the most important documents used when accepting and issuing cargo in warehouses for various purposes. Receipt order - a document used for registration and initial accounting of inventory items arriving at the warehouse, issued in cases where the supplier's settlement documents or their copies cannot be used as receipt documents. Order is a document based on which the delivery or delivery to the consumer of the ordered quantity of certain goods name and within the required time frame is carried out from the warehouse. A selection list is a document on the basis of which the delivery or dispatch lot is completed at the warehouse at the request of the consumer. It can be in the form of a paper or electronic report.

With the help of an accounting card, the storekeeper controls and sees the movements carried out with the goods. Each line in the accounting card reflects actions with the goods on the date of filling, certified by the signature of the financially responsible person. Filling in nomenclature cards is carried out on the basis of primary documents. State accounting standards provide a unified accounting card form. The warehouse accounting card can be maintained in the form specified by the organization. The control card form can be downloaded on the Internet. A sample accounting control card is filled in manually after printing. The form contains all the information about the product unit.

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What if the company has more than one warehouse, but a large number of materials and goods? Hiring a large staff of storekeepers or resorting to modern tools? Warehouse accounting can be carried out without the involvement of additional hands. Process automation is a modern solution for a progressive business. The USU Software company has developed the ‘Warehouse’ program, which is able to streamline all processes in the organization, and most importantly in the warehouse accounting. With each form filled in by the storekeeper, waste paper is added to your enterprise, which also costs money. With the USU Software, all warehouse cards will be filled in electronically and stored in the material sheets of each storage facility. It is enough to print this statement once a month and attach all documents relating to it.

Warehouse workers can be spared from painstaking filling in of accounting cards, it is enough to fill in the nomenclature in reference books only once. You will be relieved of the risks associated with the human factor: shortcomings, mistakes, incorrect entries. Only clear, and accurate data is available in real-time now. You can always check the balances in the reporting part of the program. The program show who carried out certain operations, income, expense, movement, write-off, picking for any given period. Interaction with warehouse equipment will allow you to quickly receive goods and carry out an inventory of balances. Segmentation of the goods will show profitable and losing positions in the trade. With USU Software, you can control financial flows, personnel, warehouse activities, subsidiaries. Analytical functions provide a complete picture of enterprise profitability. It is easy to master the software without taking specialized courses. With USU Software you become a modern, mobile entrepreneur, which in turn will bring you profit!

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Card of warehouse accounting