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Group of programs: Business automation
Accounting of warehouse operations
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Accounting and improvement of warehouse operations is a guarantee of the high-quality work of any modern enterprise. It is how the warehouse is organized that determines how rationally the company operates, how efficiently production resources are used. Debugging, improving the system, automated accounting of warehouse operations allow you to achieve better profitability and productivity, and the finished product becomes better.
The main purpose of a warehouse in any company is to store production inventories. The warehouse is a site for various works: here the materials are prepared to use in the production process, sent to consumers. Modern, efficient organization and technology of warehouse operations with the use of the latest software allows minimizing the loss of material both during storage and during use in work. In turn, this affects the cost of goods. But the careless registration of warehouse operations creates conditions in which theft cannot be avoided. The head of the company, no matter how confident they are in each of the employees, must be aware that there is always the likelihood of an employee's unfair behavior, provoked both by their personal qualities and by pressure from outside. An integral part of the warehouse system is the warehouse operations specialist. It depends on their qualifications, attentiveness, education, whether the warehouse works as accurately as possible, or regularly have problems.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-04-25
Video of accounting of warehouse operations
This video can be viewed with subtitles in your own language.
Effective accounting of warehouse operations is only possible when the values are stored in a logical, systematic way. This means that there must be a well-defined space, and warehouse operators have and know how to use scales and other measuring devices. They assess the quality parameters of the incoming goods on the spot and control their safety, measure the volumes of released positions and identify inconsistencies, if any, and also determine the cause of the incident. The volumes of received materials are taken into account based on the accounting unit adopted in the company. To control the position, they are measured, weighed, and how many pieces were received. In some cases, the so-called theoretical calculation is used.
Accounting of warehouse operations in the USU software is carried out in automatic mode. The system independently performs all accounting procedures and calculations, placing ready-made values and indicators in the corresponding electronic databases, as well as confirming the warehouse operation with a document. If it was associated with movement stocks, while the invoice is also made automatically, the warehouse worker is only required to indicate the name of the materials and their quantity that were either received or given to production, shipped to the buyer, as well as the justification to perform the warehouse operation - or the next delivery, according to the concluded with the supplier a contract, or a specification to fulfill an order or an application from a client for the purchase of products.
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Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
Instruction manual
The reasons for the movement of stock can be different, but to account effectively for warehouse transactions it must be specified. Accounting of warehouse operations in an enterprise requires a smart organization of warehouse space so that warehouse operations can be quickly registered in an automated system, accounting procedures did not take much time, and there was no confusion between them and storage locations. To do this, each place must have an identification feature a barcode and a full description of its own - the mode of holding stocks, including temperature and humidity, if special placement conditions, capacity, and current filling are required.
According to this, a warehouse base is formed in the accounting application of warehouse operations. It contains a list of warehouses that the enterprise has, and a full range of places by type of storage, including cells, pallets, racks, with a list of materials and products placed in them at the moment. Thanks to such a database, the enterprise does not even need to spend time trying to determine the place of new receipts, since the accounting application of warehouse operations independently selects the most rational option, taking into account the existing one, going through hundreds of possible ones. But the one proposed by it will be the most optimal.
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Accounting of warehouse operations
The warehouse employee only needs to make acceptance of products in terms of quantity, volume, quality, and enter the information received after the fact into the electronic journal. From log the warehouse operations accounting application automatically select the necessary data, sort and provide the processed values: to the warehouse base - where and in what quantity is each item, in the nomenclature - what is the quantity of each item, taking into account new receipts to the warehouse. In a similar way, stocks are recorded during their transfer or shipment - the warehouse worker indicates the transferred volumes in the journal, the warehouse operations accounting application automatically corrects the previous indicators to new ones, taking into account the completed warehouse operation.
At the same time, 'income and expense' operations are simultaneously documented by an invoice, the number of which is constantly growing over time, thus, an impressive base of invoices is formed in the application for an accounting of warehouse operations at the enterprise, where each document is assigned its number and date of preparation, status, and color to visually indicate the type of transfer of stocks.