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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting of warehouse balances

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Warehouse balances need accounting and control. Accounting management is part of the control of goods turnover. The goal of accounting management is to reduce production costs and therefore increase profits. The more stock leftovers, the more space your warehouse takes, the more is your rent payment. First, you need to determine how liquid and profitable each group of your products is. You need to optimize the stocks of the products that are the worst selling and the least profitable. Next, compare the data on demand and the actual availability of materilas and you will understand which goods and in what volume is better to buy. The automation program can give you precise information about the state of the warehouse.

Control of warehouse balances is a daily continuous process. No automation system can save you from chaos if it doesn't get accurate, up-to-date data on time. Continuous analysis is carried out at control points where products change their status. Main control points: acceptance; receipt of goods for storage; completing orders (customer orders, if you deliver materials from the warehouse directly to the customer, and internal, if products from the stock are sent to the store's sales area); transfer of the kit from the warehouse to the store or to the delivery service; if you deliver the goods - transfer of the goods to the client; if delivery did not take place - return of materials to the warehouse.

Who is the developer?

Recently, automated accounting of warehouse balances has been used more and more by trade and industrial organizations to improve the quality of warehouse activities, optimize commodity flows, and build clear interaction mechanisms. Ordinary users will not have a problem to understand the application as well as operational and technical accounting, learn how to collect fresh analytical information on key processes, prepare reports, make adjustments to any of the organization's processes, and make forecasts for the future. The balance of each product are subject to regular accounting, for the implementation of which inventories are carried out, but their format, thanks to integration of the data collection terminal, is fundamentally different from the traditional one - now it is a quick and easy procedure, and it can be carried out both on a full scale throughout the warehouse, and selectively for a single commodity item and/or for a rack, pallet, cell.

The staff has more degrees of freedom, making quantitative measurements using the data collection terminal and quickly moving around the warehouse, after which the information obtained is verified in electronic format with accounting data. The results of the inventories are saved in the software accounting the balance of goods configuration in a separate folder - they can be used at any time. All materials are located in the stock in permanent storage places of each type of product, which is especially convenient in address storage, and the accounting configuration of the balance of goods in the warehouse provides data on their balances at the same time as the request came - the speed of information processing is a fraction of a second, while the volume can be unlimited.

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Accounting of warehouse balances in modern software allows you to establish interaction between warehouse departments and the main divisions of the organization. All transactions are entered into a spreadsheet, which then forms a summary sheet. Warehouse balances are calculated based on receipts and expenditures. In accounting, all records are entered on a separate line, so you can track the trend of demand of one type or another. If necessary, all logs are exported to Excel format. The USU program helps to keep track of warehouse balances in Excel tables. This is necessary for warehouse workers so that they can independently monitor changes without access to a common database.

Built-in guides and classifiers offer a wide range of values when entering transactions into the program. Thanks to the drop-down list, employees quickly create records of issue or receipt of goods. Storage conditions of material values are continuously monitored in the warehouse. Consolidated statements are checked for balances. This is necessary to identify stale objects. The accounting program of warehouse balances independently determines unclaimed stocks that should be used in the future or transferred to a third party. Thus, the circulation of goods increases and the costs of the organization decrease. In the program, spreadsheets have Excel formatting of documents, so users with a low level of software knowledge will quickly master the functions.

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Accounting of warehouse balances