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Group of programs: USU Software
Purpose: Business automation

Systems for products accounting

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Systems for products accounting - Program screenshot

The product accounting system in the "Universal Accounting System" software forms the nomenclature range - this is, first of all, so that the products can be identified by trade characteristics, including the factory article and the assigned barcode, which are indicated for each commodity item together with the nomenclature number, second, to represent what products the enterprise has in general and at the moment in particular, since the nomenclature is the full range of products that the enterprise operates in the production process, including finished products. At the same time, the assortment is structured by product categories, according to the generally established classification of goods, the catalog of categories is nested in one of the folders in the setting block Reference books for the appropriate systematization of products, since the number of names can be almost infinite and, as they say, very try if the company does not have an automated product accounting system.

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Electronic product accounting systems perform any operations within a fraction of a second - such an interval of time is not noticeable to a person, therefore they say that accounting is in the current mode, which means that any change, quantitative or qualitative, will be instantly reflected in the account in the corresponding change in the document with simultaneous change of indicators that have a direct or indirect relationship to this change. Thanks to electronic systems for accounting for products, the company can now organize the operational management of products and stocks, establish control over their consumption, determine the statistics of demand for products, adjust the assortment structure in a timely manner in accordance with the level of demand, monitor current balances. Moreover, electronic product accounting systems perform its analysis according to the above-mentioned demand for any commodity item, which makes it possible to determine which of them is popular, which is illiquid, and substandard products are also revealed in the process of analysis.


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Such information helps to optimize production and the structure of the assortment, as well as reduce the overstocking of the warehouse, and optimize warehouse storage, which is the guarantor of preserving the original appearance of the finished products. Electronic accounting systems have a simple program menu, there are only three blocks - Modules, the mentioned Directories, Reports. All three are not accessible to all personnel, since in electronic accounting systems there is a separation of user rights - each employee receives only the amount of official information that is necessary for him to perform his duties efficiently. The Modules block, where the user's personal electronic documents are located and his workplace is located, is publicly available - here the entire current document flow, the operational activities of the enterprise with parallel registration of the operations performed, is performed, on the basis of which all types of work, including warehouse storage, are analyzed by the end of the reporting period ...

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Systems for products accounting

The analysis itself goes in the Reports block, where electronic accounting systems compose and store analytical reporting for management accounting, therefore this information will not be available to everyone and, in fact, should not be available to everyone, since it is required precisely for making strategically correct management decisions. process, including financial accounting. The previously mentioned block References is considered a setting in the electronic system - here they establish the rules for carrying out all processes and accounting and counting procedures based on the individual characteristics of the enterprise. Electronic systems are considered universal systems, i.e. suitable for organizations of any level of development and scale of activity, but it is the setting that makes them personal for a particular enterprise.

Therefore, the work of electronic systems begins with their adjustment. This is not a very complicated procedure - you just need to indicate the rules and preferences that take place. For example, so that in the Modules block, when carrying out current financial activities, the expenses incurred are distributed according to the corresponding items, and the incomes, respectively, by accounts, the Directories block lists all the expense items and sources of funding, according to which the automatic distribution of costs and receipts will take place. To this data, electronic systems ask you to indicate the currencies with which the company operates in mutual settlements, and they can be any and there can be several of them at once, but financial procedures will be performed by electronic systems in strict accordance with currency legislation. And, of course, at the end of the period, a report will be drawn up on the movement of each currency in the studied period, indicating the turnover for each, with the share of customers in the total volume of income for each of the currencies, their share of participation in the formation of profits.

All types of accounting are automated, including warehouse, and this gives the company such an advantage as possession of complete information on current balances and timely notification of the imminent completion of any of the nomenclature items.