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Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Programs for accounting of transport

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Programs for accounting of transport - Program screenshot

The management program for the accounting of transport companies that we want to present to you is called the USU Software and was developed accounting automation, and calculation of different financial data at any transport-oriented company. The USU Software can perform the distribution of financial items of the company, as well as its expenses, account the time of employee’s work of the enterprise, quality of this work, the amount of work, items that were required to perform it and many other factors that go into automation of accounting processes at any transport facility. Automated control over transportation costs, established by the program, is one of its most useful functions that program has, that allows you to keep accounting records of the company without involving personnel in accounting procedures and calculations, which the program also performs independently in accordance with the calculation methods and regulations that can be set up by the management of the company.

Our program for transport company’s accounting contains a base of regulatory document forms, approved for the transport industry, which presents all the standards, rules, and requirements for transportation operations. Our program takes into account a number of different factors that directly affect the accounting process at the transport enterprise, such as the number of spare car parts and fuel left at the warehouse, the condition of the transport at the enterprise, and a lot more. The database is regularly updated, so the indicators calculated taking into account its standards are always relevant.

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The program for the accounting of transport has a very simple structure of user interface and consists of just three information blocks referred to as ‘Modules’, ‘Directories’, and ‘Reports’. Different settings, such as regulations, calculation types, the choice of the accounting method, and formulas for calculations are all configured in the ‘References’ section, where the regulatory framework can also be found. The section that contains information and reference materials, on the basis of which the accounting of transport activities is organized, is called the ‘Modules’ section, where all the current documents of the car company and digital paperwork blanks can also be found.

The USU Software’s configuration for transportation accounting also performs an automatic analysis of current activities, for which the last information block called ‘Reports’ is intended. Here, all analytical reports are generated by the program by the end of each selected period, an assessment of work quality is performed, as well as all the financial data of the enterprise is also being accounted for. The duration of the said period can consist of any number of days, weeks, months, or even years. Reports in the program are sorted by types of processes, objects, and subjects. They are presented in form of tables and graphs, and diagrams that not only clearly demonstrate the results of the company’s work, but also visualize their significance of each operation that is being performed at the enterprise.


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With reports in the travel cost software, the car company is guided to action — what more can be improved and what can still be reduced to increase its competitiveness in the market. To account for transportation costs, the program generates several databases, where the current operations are registered in relation to goods used for transportation activities, customers and their orders, and the documentary registration of transportation costs through the formation of all types of invoices, which is also performed by the program automatically.

At the same time, the transport accounting program offers the same high quality of information presentation for all of its databases, which, is convenient for the users of the accounting program, since they do not need to change the approach to working with different types of data, moving from one database to another. Furthermore, these databases are being managed by the same set of tools, which include contextual search and filtering of values according to the selected criterion. In databases, the distribution of information is carried out by the program according to the following principle — in the upper part of the screen there is a list of positions, in the lower part, there is a complete description of the position selected at the top based on different parameters and operations on individual tabs. This is very convenient and allows you to quickly familiarize yourself with the characteristics required to perform any sort of operation that involves the use of the database.

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Programs for accounting of transport

One of the first databases in our transport accounting program is the database which presents the entire fleet with a division into different types of transport, taking into account its power and condition, the efficiency of use, and the history of repair work. To account for the activity of the vehicle fleet, the program generates a convenient and interactive production report. Let’s also take a look at the extra benefits that any enterprise working with transport will receive if they chose to pick the USU Software as their main accounting program.

The program is really easy to use for all users with any skill level and in the absence of computer experience, which makes it possible to involve any workers in the process of data entry. The program has a simple interface and easy navigation, making it quick and easy to learn and master, which is facilitated by unified forms, a single algorithm for entering information, and a lot more. Our program supports work with several languages at the same time and works with several currencies for settlements at once, which is very convenient in cases of work with international companies. The program offers the user a choice of more than 50 interface design options, each of which can be quickly evaluated using the scroll wheel on the main screen. USU Software supports a multi-user interface, thanks to which multiple users can work without the conflict of saving information, even when working with the same document.

The program provides regular contacts with clients and workers through digital communication in the form of e-mail and SMS messaging. It also automatically generates and sends the customer notifications about the location of the cargo and estimated delivery time, provided that the customer has confirmed his consent to receive that. The USU Software uses advertising and newsletters to promote services, a set of text templates has been formed for it, there is even a spell checker functionality. Our accounting program promptly notifies about cash balances at any cash desk, on a bank account, and shows the total turnover for each given period, as well as assesses the feasibility of individual expense. This accounting program is easily compatible with warehouse equipment — barcode scanners, data collection terminals, electronic scales, and label printers, which is convenient when registering goods at the warehouse.

The USU Software has a fixed price, that is determined by a set of functions and services and overall functionality, and you can add additional features over time. USU Software products do not have a subscription fee, which compares favorably with other accounting solutions on the market; adding new functions requires additional payment. A CRM system is also supported in order to record customers' data, it monitors contacts and automatically generates a work plan for the day for each employee, checking their daily performance. These features are just the small portion of functionality that the USU Software offers to its users. Start automating your enterprise with our program today!