Rating: 4.9. Number of organizations: 474

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Program for transport documents

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  Who is the developer?

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A program for the organization of transport documents is one of the configurations provided by the USU Software, that created to control the transport documents that must accompany any cargo delivery and the documents that confirm the registration of vehicles for cargo transportation. Both can be regarded as transport documents. The program for filling out transport documents provides management of documents in automatic mode, for which the program offers special forms, called management windows, through which primary, current data is entered into the program for the actual reflection of the production process.

Different forms for filling out transport documents have a special format, and they perform two tasks — speeding up the transport documents filling procedure and establishing the connection between new values and those that are already in the program for filling out transport documents. The peculiarity of the format lies in its abilities for automating paperwork — they contain a built-in menu with choices to pick from (the manager must select the appropriate choice from them) or give an active transition to a specific database to select the desired position in it, and then also return to the document form. This, of course, speeds up the flow of work with transport documents, and the data is ‘linked’ to each other through the menu and database.

The answers in the menu that help with organizing the document work are always different and include information about the main ‘applicant’ — which is either a customer, or a transport unit, or a product, depending on which document is being filled out. Thanks to such functionality, the possibility of errors in the document’s formation is nullified, which makes the document organization precise and accurate. After filling out the form and taking into account the information entered into it, the automatic generation of transport documents takes place, for which the regulatory and reference industry base is used, built into the program for filling out transport documents. Our program also has the functionality of giving methodological recommendations for the formation of paperwork in accordance with legislative acts, legal regulations, and customs requirements of any country and enterprise. The documentation organized in this way has an officially approved standard, its automatic generation complies with the established rules, there are no errors, which is important when transporting goods through different countries with different transport laws.

Who is the developer?

The program for the accounting of transport documents offers high-quality digital document management when the generated documentation is subject to automatic recording in digital catalogs, also created by the program to keep records in it. In this case, the program maintains registration with continuous enumeration, setting the current date in documents by default, then generates archives corresponding to the content of the documentation, monitors its return after signing, and notes whether the original or scanned copy is saved in the program. The transport document registration program can also conduct a different process from the one mentioned earlier when control is established over the registration document that is issued for any specific transport with an indication of its validity period, together with a driver's license, so that transport and driver are fully prepared for each delivery. As their validity period approaches the end, the program will notify the responsible employees about the imminent replacement of transport documents, so that there is enough time for renewing the registration.

The program for transport documents is installed remotely on the company's work computers by the USU Software team, for which they use the Internet connection, as in any remote work. The program can work without an Internet connection with local access, but for the functioning of a unified informational workspace, which includes all branches of the company, including geographically remote ones, the Internet is required. A common network allows for general accounting, which reduces the company’s expenses when to comes to automation of the enterprise.

The transport document management program also offers access control by assigning individual accounts and passwords to personnel who have received permission to keep records of their activities in the program, involving services related to the transportation processes, which allows you to quickly receive information from all employees. Our program has a versatile information tracking system, which leads to the display of the real state of work processes, taking into account all the nuances that always take place. The accessibility of the program is ensured by convenient navigation through it which is possible thanks to the simple and streamlined user interface, which also allows to use it for multiple people at the same time, managing the data from their work without it overlapping. The distribution of data over the program is clear, digital forms have the same standard for their presentation and organization, which speeds up the work of users in the program and saves their working time.

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Who is the translator?

Not only the USU Software has the functionality mentioned earlier, but it also has other different features that will greatly help your enterprise. Let’s see what benefits can these features bring to the company.

Our program has several databases for accounting for the main types of activities, they also have the same structure and the same principle of information distribution. The nomenclature range contains a complete list of commodity items that are used by the company for work and delivery service, and each list has its own unique identification number as well. The documentation number and individual trade characteristics allow you to quickly find a product among thousands of identical names, identifying specifically numbered one among the rest. To account for work with clients, a database is formed in CRM format, where data for each customer is being presented, including contact information, previous interaction with them, work plan, and a lot more.

CRM constantly monitors customers, identifies those among them who have the potential to become regulars, and even makes a list of this type of client for the company’s manager. CRM allows managers to construct work plans, according to which the management regularly monitors their activities, evaluating the timing, quality of work, and a lot more.

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Program for transport documents