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Group of programs: Business automation
Accounting of automobile transportation
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The accounting of automobile transportation in the USU-Soft system is automated - the program independently performs all procedures, calculates the indicators to be accounted for, selecting the appropriate values from the databases presented in the system of automobile transportation. Automated accounting of automobile transportation is a functional information system, where information is displayed for each automobile transport in real time - on which route it is performed, who is its customer, deadlines, cost and contractor, since not all companies have their own automobile transportation or having it, they do not always use it on specific routes, since it can be more expensive than when contacting a competing company. Thanks to the accounting program of automobile transportation, the company increases its own profits by optimizing its internal activities, including accounting, which results in an increase in labor productivity and, accordingly, in the volume of rational redistribution of all resources. For the organization of accounting of automobile transportation, a certain regulation of work processes is established, rationing in terms of time and volume of work, materials, the performance of each operation by an employee and calculating its cost.
Who is the developer?
2024-04-18
Video of accounting of automobile transportation
This video can be viewed with subtitles in your own language.
Such a process is carried out in one of the three blocks that make up the menu of the accounting system - this is the Directories section, which is actually the program’s settings, since thanks to the information posted here about the company specializing in automobile transportation, a hierarchy of accounting and calculation procedures that accompany any accounting is determined. The second section is Modules and it is needed to reflect the operating activities of the company as a whole and to register the current work on automobile transportation; on the basis of these data, the system calculates indicators taking into account their belonging to certain work processes. This is a block where users have the right to conduct work within their competence, posting the results in electronic forms, which are concentrated here, since they reflect operational results. The third block, Reports, automatically analyzes the company's operating activities and provides an assessment of all processes in the company, including automobile transportation. Such an assessment makes it possible to identify shortcomings in the work and increase its productivity.
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Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
Instruction manual
Accounting of automobile transportation is presented in all three sections of the system - in the first it is its setting, in the second it is its direct work, in the third it is the analysis of its quality. The accounting begins with the formation of a register of automobile service providers who have their own vehicles and drivers with whom the company has relations. These are different databases, on the basis of their information, the accounting system determines the most preferable carrier for a particular order, taking into account the previous experience of interaction with him or her, the cost of transportation and the time. Each completed order is registered in the databases indicating the final indicators of keeping records of costs, quality and deadlines, which will be taken into account by statistical accounting, which works continuously in the accounting system, providing its results for the optimal selection of performers, building their rating taking into account indicators of their work for the reporting period and for all previous ones. This approach allows you to work with employees and companies that are distinguished by their commitment and loyal prices.
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Accounting of automobile transportation
After the selection of the contractor, the accounting system offers control over the implementation of the auto transportation of the cargo, automatically marking the degree of its readiness in the status of the order being executed. Of course, the status change does not happen by itself, but taking into account the data that enter the program of automobile transpiration directly from the company's employees, from those who have received admission to the system. At the end of the period, the program of automobile transportation generates a report on all orders related to auto transportation, and shows for each the actual cost, including payment to the carrier for the services, the cost of the order itself paid by the client, and the profit received from it. Of course, not all clients pay on time, so the USU-Soft program of automobile transportation generates a report on payments, marking the level of debt with the color intensity in the cell - if it is close to 100%, this will be the brightest cell in the report, if it is close to 0, the intensity will be minimal. This visual record of debtors clearly shows who should pay in the first place in order to receive the profit.
The generated reports with the analysis of activities have an easy-to-understand form - these are tables, graphs, diagrams, made in color to visualize important indicators. Analytical reporting improves the quality of management, optimizes financial accounting and increases efficiency by identifying additional resources at the same volume. Analytical reporting looks for bottlenecks in the work of all structural divisions and identifies all factors of influence, positive and negative, on production indicators. Accounting of customer activity in the corresponding report shows which of them brings more profit; this allows them to be encouraged with a personal price list. A similar report on carriers shows with whom you can earn more profit, which routes are the most popular or profitable, who fulfills obligations on time. The financial statement shows the nature of cash flow in different periods, offers comparative charts for expenses and income, as well as deviation of the fact from the plan. The program of automobile transportation quickly responds to a request for cash balances at any cash register, bank accounts, shows the total turnover at any point, and groups payments by payment method. When filling out the order form, a package of accompanying documentation is drawn up. In addition to the support package, all documentation for the reporting period is automatically compiled, including financial statements, any invoices, and statistical reporting of the industry.
Automatically generated documents meet all the requirements, have an officially approved format; the information in them corresponds to the purpose of the document and the request. The accounting system can be easily combined with digital equipment, including warehouse equipment: barcode scanner, data collection terminal, label printer. An internal notification system establishes effective communication between all departments, sending messages to the discussion participants in the form of a pop-up notification in the corner of the screen. External interaction is supported by electronic communication, working in the format of e-mail and SMS, which is used to promote services and inform customers about delivery. The program of automobile transportation automatically generates and sends messages to clients about the location of cargo, their delivery to recipients, as well as prepares mailings for which there is a set of text templates.