Rating: 4.9. Number of organizations: 468

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting of a transport enterprise

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The accounting of the transport enterprise in the software USU-Soft, being automated, guarantees the completeness of the coverage of the data to be recorded. It also excludes the participation of the transport enterprise employees in the accounting procedures and all calculations, which increases the accuracy and speed of data processing, ensuring the accounting of the transport enterprise in current time. Thanks to such accounting, the transport enterprise receives an increase in the efficiency of processes and personnel productivity, since the software configuration of keeping records of the transport enterprise performs many duties, relieving personnel from them, and accelerates information exchange between all services, responsible persons, and employees of the vehicle fleet. The freed up staff time can be used to solve other problems, thereby increasing the scale of activities and reducing labor costs through automation.

The accounting of a transport enterprise is accompanied by the formation of several databases with the establishment of interconnection between them. This contributes to the completeness of the data coverage during accounting, since they check each other in this "chain", forming objective performance indicators. For example, to account for the volume of work of vehicles, a production schedule has been formed, where the registration of the work performed by each vehicle takes place on the basis of incoming information from different services, mutually confirming each other. The schedule lists all vehicles and indicates the periods of their work or time spent in a car service. The graph is interactive - the information in it changes every time new data from logisticians, drivers, and coordinators are received in the automated accounting system, thus reflecting the current state of work processes. If you click on the dot sign when the vehicle is busy, a certificate will appear with full details of the work performed by it at a given time.

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Keeping records of a transport enterprise provides you with the availability of a nomenclature range to keep records of goods and fuels and lubricants used by the enterprise in its activities, including spare parts for repair. In the nomenclature, all commodity items have their own number and trade characteristics, according to which they are differentiated among thousands of names of the same type of product - this is a barcode, a factory article, a supplier, etc. All items are divided into categories for quick search. Apart from that, you can divide items by their movement and other features. Keeping records of a transport enterprise in parallel with the nomenclature provides you with the formation of a database of invoices, where they are registered by numbers and dates, with a classification by status and color, which is assigned to statuses for their visual separation. The invoice database is the subject of analysis that the software configuration of keeping records of the transport enterprise performs each reporting period, determining the demand for commodity items in order to take it into account when planning the next purchase. In the software configuration of keeping records of the transport enterprise, a register of suppliers is also presented. According to the monthly rating, you can choose the most reliable and loyal in price.

It is impossible to imagine keeping records of a transport enterprise without forming a database of vehicles, where they are presented in full, divided into different types of transportation units. Each unit has a detailed description of the technical condition, registration data and production parameters, including analyzing capacity, mileage, brand and model, according to which the standard fuel consumption is calculated according to the generally established procedure adopted in the industry, or the volume approved by the transport enterprise itself for each vehicle.

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The accounting of a transport enterprise includes control over the validity periods of vehicle documents, about which the automated accounting system notifies automatically and in advance. Its responsibilities also include the formation of documentation, which the transport enterprise performs in the implementation of its activities. The autofill function is responsible for this operation - it independently selects the necessary values and forms corresponding to the purpose of the document, placing the data according to the officially established format. The documents meet all the requirements and rules, the transport enterprise sets only the terms of their readiness. These are accounting statements, and applications to suppliers, and a package of escort for cargo, and standard contracts for transportation, and all types of waybills.

Keeping records of a transport enterprise provides you with the formation of databases on subjects of activity - these are drivers, customers, suppliers, managers and other employees who have permission to work in the accounting program. With regard to drivers, a record of their working time and the content of work for the period is organized, on the basis of which they are automatically charged piecework wages, while they must timely record their results in the accounting program, otherwise the accrual will not take place. Drivers, technicians, coordinators can be involved in the accounting of a transport enterprise, which allows you to receive operational information at first hand. Drivers, technicians, coordinators may not have computer skills, but this is not necessary - a simple interface and convenient navigation allow you to quickly master the accounting program. The accounting program protects confidentiality of official information. Employees of different divisions are given individual logins and passwords. The separation of access rights contributes to the formation of personal work zones; each staff member works individually in separate electronic forms and bears personal responsibility. User information is marked with his or her login to distinguish it from other data. This allows the management to control its reliability, quality and deadlines.

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Accounting of a transport enterprise